Programme Assistant, Regional Programming Services Unit (RPS), Bangkok, Thailand

Grade: G5

Publication date: 11 December 2024 Application deadline (midnight Bangkok time): 10 January 2025

Vacancy no.: RB/BANGKOK/GS/2024/06

Job ID: 12598 Department: RO-Asia and the Pacific Organization Unit: RO-Asia and the Pacific Location: Bangkok Contract kind: Fixed Term

The recruitment course of for General Service positions is topic to native recruitment rules and Article 4.3 of the ILO Staff Regulations. The ILO could solely supply a contract to individuals who’ve a sound residency standing and work allow in Thailand.

The following are eligible to apply:

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• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.

• External candidates

The ILO values range amongst its workers and welcomes purposes from certified feminine candidates. We additionally encourage candidates with disabilities. If you might be unable to finish our on-line utility kind on account of a incapacity, please ship an e mail to [email protected].

*Conditions of employment for exterior candidates: In conformity with present ILO follow, the appointment of an exterior candidate will usually be made at step one of this grade. The entry degree wage for this place is Baht717,305.- yearly.

Organizational Setting

The place is situated within the Regional Programming Services Unit (RPS) of the ILO Regional Office for Asia and the Pacific (RO-Asia and the Pacific) primarily based in Bangkok, Thailand. RPS offers help within the preparation of biennial programme and funds proposals for the area, high quality management of growth cooperation proposals, and analysis of programmes and initiatives below all sources of funds. The Unit additionally offers help to regional administration within the planning and implementation of regional programmes, the design, implementation, monitoring and reporting of Decent Work Country Programmes (DWCPs), alignment of DWCPs with the United Nations Sustainable Development Cooperation Framework in any respect levels of the programme cycles.

Main Purpose

As a workforce member, the incumbent offers a variety of specialised programming and administrative help companies for the coordination of programme and/or venture implementation actions, together with by means of using the enterprise useful resource planning (ERP) system. The incumbent performs at a completely operational degree and in an environment friendly, efficient and client-oriented method. The incumbent applies the rules of results-based administration (RBM) and ensures the right utility of established guidelines, rules, insurance policies, procedures and pointers, together with ILO Evaluation Policy and Procedures.

The incumbent works below the supervision of Chief of Regional Programming Services Unit. Supervision obtained is concentrated on the timeliness of course of execution and the standard of outputs. The incumbent works with a average diploma of independence. Work is reviewed for correctness within the utility of guidelines, rules, insurance policies, procedures and pointers.

Working Relationships

Internal contacts are with workers and managers in subject places of work, venture places and headquarters to supply help and alternate info on points associated to service supply and standing of deliberate actions. The incumbent commonly liaises with and receives steerage from the Regional Programming Unit.

External contacts are primarily with counterparts in Government, employers’ and employees’ organizations, United Nations (UN) businesses and different worldwide organizations and donors to acquire clarification and to hunt or present info on deliberate joint actions.

Key Duties and Responsibilities

1. Assist with the planning and preparatory work of the Office’s work programme and/or venture initiatives. Monitor standing of programme and/or venture proposals and receipt of documentation for evaluation and approval, verifying that info is in compliance with relevant guidelines, rules, insurance policies, procedures and pointers. Monitor the standing of programme and/or venture outcomes and deliverables and inform the supervisor of any discrepancies. 2. Compile, summarize and current quite a lot of info and information to the supervisor on points pertinent to the Office’s work programme, together with on budgets, staffing ranges and buildings of programmes and/or initiatives, and different associated subjects or points. 3. Input full information and course of administrative actions on programme and/or venture supply within the enterprise useful resource planning (ERP) system. Based on info within the enterprise useful resource planning (ERP) system, inform the supervisor of inconsistencies and shortfalls in supply and standing of allocations. Distribute venture paperwork to involved events upon approval of supervisor. 4. Follow-up on administrative issues, together with the well timed submission of phrases of reference (TOR) for exterior collaborators, affirmation of funds, and different required administrative actions. 5. Provide administrative help for the group of seminars, workshops, conferences and different occasions. 6. Maintain and replace databases. Perform fundamental searches for info and put together and replace periodic stories, background info, briefing notes and statistical summaries. 7. Respond to requests for normal info on programme and/or venture associated issues. 8. Keep abreast of modifications to related programme-related insurance policies, procedures, pointers and processes and share info with involved events, offering additional clarification as required. 9. Keep abreast of developments within the nation which can have an effect on areas for ILO help and collaboration/growth cooperation. 10. Provide normal workplace administration help, together with attending conferences and drafting correspondence. 11. Perform different related duties as assigned.

Minimum Requirements

Education

Completion of secondary faculty schooling.

Experience

Minimum of 5 years of workplace help work expertise, together with in programme and funds help work and venture administration. Experience of working with an enterprise useful resource planning (ERP) system.

Languages

Excellent command of an official language (English, French, Spanish) of the Organization. Working information of one other official language of the Organization or an official nationwide language of the responsibility station.

Knowledge and Competencies (technical/behavioural)

Knowledge and Competencies (technical and behavioural) Knowledge of programme and/or venture administration, together with useful resource monitoring, funds creation and revision. Knowledge of results-based administration (RBM).

Good information of PC software program (together with phrase processor, spreadsheet and presentation software program) equivalent to Microsoft Office.

In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this place requires: Ability to interpret and work throughout the relevant guidelines, rules, insurance policies and procedures. Ability to adapt shortly to new software program and techniques. Analytical expertise and a focus to element. Ability to work in a multicultural surroundings and to exhibit gender-sensitive and non-discriminatory behaviour and attitudes. Ability to deal with confidential and delicate info.

Recruitment course of

Please be aware that every one candidates should full an on-line utility kind. To apply, please go to the ILO Jobs web site. The system offers directions for on-line utility procedures.

Fraud warning

The ILO doesn’t cost any charge at any stage of the recruitment course of whether or not on the utility, interview, processing or coaching stage. Messages originating from a non ILO e-mail account – @ilo.org – must be disregarded. In addition, the ILO doesn’t require or must know any info regarding the checking account particulars of candidates.