Date of expiration is Tuesday, October 24, 2023 | Resettlement Assistant Job Vacancy In Karonji Rwanda | UNHCR
Challenge Level: C
- Type of Family: Family
- Type of Family: Family
- Grade: GS4 Residential location (if appropriate)
- General Service Personnel / Affiliate
- Reason: Assignment that is Regular > Regular
- Acceptance of remote work: No
- Target Start Date: December 1, 2023
- Job description standardized: Resettlement Assistant
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Relationships at work and the organizational environment
An assistant for resettlement often works at a branch office, field office, or multi-country office. The incumbent’s main responsibility while working under supervision is to support the supervisor in ensuring that a specific UNHCR Office delivers efficient resettlement services in compliance with the UNHCR Resettlement Handbook, UNHCR Manual, and pertinent policy papers and publications. The incumbent assists resettlement operations significantly with clerical and administrative tasks and may on occasion participate in evaluating cases for relocation and conducting interviews. To exchange information and talk about problems involving resettlement situations, s/he keeps in touch frequently with the supervisor and appropriate coworkers within the same Office. Resettlement-related restricted contacts and working-level communication are necessary with IOM, other operating partners, and Embassy/Immigration Officials of the countries of resettlement.
Each employee of the UNHCR is responsible for carrying out the tasks outlined in their job description. They act in accordance with the UNHCR’s regulatory framework, which includes the UN Charter, the UN Staff Regulations and Rules, the UNHCR Policies and Administrative Instructions, as well as any applicable accountability frameworks, and within their scope of authority. Additionally, employees must carry out their duties in a way that is compatible with the fundamental, functional, cross-functional, and managerial skills as well as the key values of the UNHCR, which include professionalism, integrity, and respect for diversity.
Duties
- Prepare written materials for submission as part of the resettlement process, and make sure that case-specific data and files are updated consistently and on schedule.
- Evaluate and examine each individual resettlement situation, and then prepare an individual or group submission for the supervisor to assess.
- monitor cases from the point of submission until the conclusion and departure.
- Follow the resettlement standard operating procedures to ensure prompt handling of cases.
- aid in the logistical planning of the resettlement countries’ selecting missions.
- Organize the travel and departure plans for refugees who have been approved for resettlement.
- help with the upkeep and upgrading of the proGres or CORTS database.
- On occasion, aid in conducting initial interviews and evaluations to process refugees for resettlement in accordance with established processes.
- On occasion, give persons of concern (PoC) counseling.
- Provide administrative support for training activities linked to resettlement, such as setting up meetings and seminars as needed.
- Assist in keeping current records on each case and accurate resettlement data; aid in the creation of reports.
- Draft or type routine letters to Headquarters, Multi-Country Offices, and Field Offices.
- Apply an age, gender, and diversity lens consistently to all facets of the resettlement process while adhering to UNHCR’s HIV/AIDS policy and standards.
- Reporting suspected fraud will help reduce resettlement fraud.
- Help POC with counseling.
- as needed, carry out further related tasks.
Minimum Requirements
- Professional work experience and education
- Years of Experience/Level of Education
- G4 – 1 year of relevant experience with a high school diploma, a bachelor’s degree, or a degree of higher education
Field(s) of Study
Not relevant
Licenses and/or Certificates
- Worldwide Law and International Relations
- (Licenses and certificates denoted by an asterisk* are required.)
Desirable
- decent familiarity with resettlement challenges, UNHCR resettlement guidelines, and operational implementations.
- completion of learning/training activities particular to UNHCR.
Adaptive Skills
- Programs for Refugee Resettlement
- Anti-Fraud Policy and Procedures for PR-Resettlement
- Cross-cultural interaction
- Geopolitical realities and their effects on society and culture as analyzed by the UN
- (Skills denoted with an asterisk (*) are crucial.)
Language prerequisites
- English proficiency and, if necessary, the UN working language of the duty station are requirements for positions in international professional and field service.
- If English is not the local language, proficiency in the UN working language of the duty station is required for national professional positions.
- Knowledge of English and/or the UN working language of the duty station if English is not required for General Service positions.
Each employee of the UNHCR must work both individually and collectively to create a workplace where everyone feels secure and empowered to carry out their responsibilities. Showing zero tolerance for sexual exploitation, abuse, and harassment—including sexual harassment—as well as sexism, gender inequity, discrimination, and the abuse of power—is one way to do this.
Individuals and managers alike need to take the initiative to stop improper behavior before it starts, to respond to it when it does, to support continuing discussion about these concerns, to speak out when something goes wrong, and to seek advice and assistance from the appropriate UNHCR resources.
For all UNHCR positions with this job title and grade level, this is the Standard Job Description. Additional desirable and/or necessary qualifications relevant to the operation or role may be included in the operational context. Any such requirements are included in this Job Description by reference and will be taken into account for screening, shortlisting, and choosing candidates.
Profile of the ideal candidate:
1. ProGres usage knowledge
2. ProGres database experience with filing, retrieving, and tracking.
3. Can act as an interpreter when necessary and speaks and understands Kinyarwanda.
4. Adaptable and team-focused
5. The aptitude and willingness to pick up new responsibilities and learn more quickly.
6. Excel tracking of incidents of resettlement
Languages needed (anticipated) The overall level of ability is at least B2:,,
Operating environment: Considerations for Occupational Safety and Health: Position’s Nature: Conditions of Living and Work: Additional credentials Skills
PR-Refugee Resettlement programs, PR-Resettlement Anti-Fraud Policy and Procedures, CO-Cross-Cultural Communication, Geopolitical realities and their effects on society and culture as analyzed by the UN
Education Certifications
- International Relations and Other International Law
Experience at Work
- Accountability, analytical thinking, flexibility, client- and results-oriented focus, commitment to lifelong learning, communication, and organizational awareness are some examples of competencies. planning and preparation, group effort & cooperation
Compendium: supplementary data: n/a
Functional clearance: A functional clearance is not necessary for this position.
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