The deadline for the Admin Assistant Job by Green Mark Herbs PLC is February 4th 2023
JOB DESCRIPTION:
Maintains petty cash and makes payments after receiving authorization from approved staff, organizes trip arrangements, and pays insurance bills. Additionally, she or he handles various secretarial and clerical tasks.
DUTY AND RESPONSIBILITIES for the Admin Assistant Job by Green Mark Herbs PLC
- Effects permitted payments, including salaries, petty cash, and other payments; Ensures that the correct staff members are paid their salaries;
- Before making payments, ensures that the petty cash payment voucher and any supporting documentation are complete;
- maintains a petty cash account and requests a replenishment when the balance drops below the predetermined minimum.
- daily updates a petty cash register book that is kept up to date;
- demonstrates that the amount of cash on hand and petty cash vouchers is always equal to the petty cash fund;
- ensures that advance or suspense payments are settled after the activity is completed;
- types of letters, reports, and correspondence;
- plans, schedules, and takes minutes at meetings;
- purchases office supplies and utilities;
- receives job applications and documents in various areas;
- keeps track of employees’ time off and other records, tracks their annual leaves, and gathers personnel-related data for periodic reporting as needed;
- Deposit and withdraw money from any bank, as well as gather bank statements.
- receives, screens, and transmits incoming calls, faxes, mail, and local and international calls; assists with call placement;
- follows up to make sure that insurance premiums are paid on time and that insurance claims are collected;
- daily prepares and updates the cash situation and bank account balance;
- operates office machinery and equipment;
- receives, processes, and sends out letters; welcomes clients and visitors and directs them to the appropriate officer;
- maintains and files all company reports and documents;
- writes reports and letters;
- performs any additional pertinent tasks that the Finance and administration Manager may assign.
Position Requirements for the Admin Assistant Job by Green Mark Herbs PLC
PERSON-SPECIFIC TRAINING AND EDUCATION
- degree or diploma in accounting, business administration, or secretarial science
EXPERIENCE
- 3 years for a degree and 5 years for a diploma in administrative assistant with relevant experience
TECHNICAL SKILLS AND OTHERS
- Excellent organizational and typing skills;
- Â knowledge of computers;
- competency in human relations;
- excellent planning and communication abilities;
How to Apply for the Admin Assistant Job by Green Mark Herbs PLC
Candidates who meet the prerequisites listed above may also submit an extensive curriculum vitae.
your credentials and supporting documents, and a cover letter addressing
Application Head office at Bole HO@greenmarkherbs.com accounting@greenmarkherbs.com
Subject: Admin Assistant, Adika Building, 6th Floor, Office No. 604, close to Saromaria Hotel. Please submit by January 18, 2023, through January 18, 2024, within seven working days.
Only shortlisted candidates will be contacted on May 25, 2023.
