Deadline is om 3rd December 2023 | Administrative Officer Job Vacancy In Addis Ababa | UN Careers
- Title of Posting: P4 ADMINISTRATIVE OFFICER
Administrative Officer Job Code Title: Economic Commission for Africa Department/Office - Location of Duty: ADDIS ABABA
- Posting Date: October 20, 2023 – December 3, 2023
- 23-Administration-ECA-220131-R-Addis Ababa (O) is the job opening number.
- Personnel Practice N/A
- UN Core Values: Professionalism, Integrity, and Respect for Diversity
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Accountabilities
The Administrative Officer will be in charge of the following tasks under their assigned authority:
Management of Human Resources:
- Arranges and leads all human resource-related activities, such as hiring, assigning, promoting, performance reviewing, posting openings, reviewing job classifications, separating employees, training, etc., while guaranteeing uniformity in the implementation of UN policies and guidelines.
- Offers professional guidance regarding terms of employment, obligations, and rights in accordance with the Staff Rules and Regulations.
- Represents the Unit or Department in appointment bodies and departmental panels.
- Examines post-incumbency reports to control the staffing table and manage vacancies.
Finance and Budget:
- Oversees the development and execution of the work program and budget, making ensuring that they are in line with work priorities and objectives while making the best use of available resources.
- Starts and carries out research to enhance mechanisms for reporting budgets and the economical use of program resources.
- Creates routine and ad hoc outputs, examines budgetary allocations on a regular basis, and provides useful monitoring data and reports. finds plan deviations and suggests corrective action.
- Ensures correct accounting, financial management, and control by establishing and maintaining a system of sensible policies, processes, standards, and instruments that are in line with UN policy and practice.
Administrative General:
Under the direction of the director of administration, implements and oversees support services that cover a variety of operational topics for UN Agencies, Funds, and Programs, including procurement/supply chain, transportation, travel and traffic, communications, engineering, information technology support, facilities management, medical services, construction projects, and the provision of local utilities and service requirements.
- Creates and carries out standard operating procedures (SOPs) and operational plans.
- Oversees a team of employees and/or counsels others on matters pertaining to financial administration, human resource administration, and management information practices.
- Generates the administrative division’s monthly, quarterly, and annual performance reports.
- Arranges background information, file notes, PowerPoint presentations, talking points, and briefing notes for every meeting the director must attend. She also makes sure that documents and other written papers are drafted accurately and on time.
- Generates significant and intricate reports for the director of management and administration.
- Offers more junior staff members expert direction and leadership.
- Completes additional related tasks as needed, such as joint inspection units, operations management teams, international civil service commissions, management evaluation units, audits, reviews of secretariat offices and departments at headquarters and missions, operational travel programs, adequate departmental space requirements, and technology requirements.
- Presents and summaries the important concerns, pertinent information, potential risks and ramifications, and names the key players who should be consulted or involved in matters needing the Director’s involvement and/or decision-making in coordination with section leaders.
- Gathers and examines data to spot trends or patterns; then, using data visualization techniques, presents findings in the form of graphs, charts, tables, and reports to facilitate data-driven planning, decision-making, presenting, and reporting.
- Completes additional relevant tasks as needed.
Proficiencies
Knowledge of administrative, financial, budgetary, and human resources policies and procedures demonstrates professionalism. the capacity to implement several UN administrative guidelines in professional settings. The ability to undertake independent investigation and analysis through conceptual analysis and evaluation. the capacity to recognize problems, express ideas, draw conclusions, and offer suggestions. exhibits a professional level of skill and subject matter knowledge; is conscientious and efficient in keeping appointments, adhering to deadlines, and completing tasks; is driven by
professional issues over personal ones; demonstrates perseverance in the face of obstacles or crises; maintains composure under pressure. assumes accountability for integrating gender viewpoints and guaranteeing that men and women participate equally in all facets of the workforce. the capacity to communicate findings to management after doing data analysis and interpretation to aid in decision-making.
- Communication: Asks clarifying questions, shows interest in two-way communication, speaks and writes clearly and effectively, listens to others, correctly interprets messages from others and responds appropriately, adapts language, tone, style, and format to the audience, and is open to sharing information and keeping others informed.
- Teamwork: Seek feedback from others by sincerely appreciating their thoughts and experience; be open to learning from others; collaborates with coworkers to accomplish organizational goals; prioritizes the team’s agenda over one’s own; supports and complies with the ultimate collective decision, even though it may not fully represent one’s own position; gives credit to
team achievements and acknowledges shared accountability for team failures.
- Planning and Organizing: Specifies objectives that are in line with established plans; assigns tasks and activities a priority; modifies priorities as needed; allots sufficient time and resources to finish tasks; anticipates risks and accounts for contingencies in planning; monitors and modifies plans and actions as needed; makes effective use of time.
- Client orientation: views all individuals to whom services are rendered as “clients” and makes an effort to understand things from their perspective; builds and nurtures fruitful relationships with clients by earning their trust and respect; determines clients’ needs and matches them with suitable solutions; keeps clients informed about developments both inside and outside of their environment to stay informed and foresee issues; meets deadlines for delivering goods or services to clients.
Instruction
- a master’s degree or its equivalent from an advanced university program in finance, accounting, business, public administration, law, or a similar field. Instead of the advanced degree, a first-level university degree combined with appropriate experience may be accepted.
- It is advantageous to have completed data analytics, business analytics, or data science degree programs successfully as well as non-degree programs.
Experience at Work
- It requires a minimum of seven years of increasingly responsible experience in the following fields: finance, operations management, data analytics, business analytics, administration, management information systems, or a related field.
- It is preferred to have experience in data analytics or a similar field.
- It is preferred if you have program management experience.
- It is preferable to have prior experience working for an international body like the United Nations Common System.
- It is preferred if you have experience opening service centers.
Spoken Words
- The United Nations Secretariat operates in two languages: French and English. Fluency in English is necessary for the listed employment, and knowledge of French is preferred. It is advantageous to know another official language of the UN.
Evaluation
- A competency-based interview may come after an assessment activity used to evaluate competent individuals.
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