Administration Officer Job Vacancy In Nigeria | WFP

Date of closure: Thursday, November 2, 2023 | Administration Officer Job Vacancy In Nigeria | WFP

• Diversity is welcomed and celebrated by WFP. Encouraging qualified candidates to apply regardless of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, or disability, it is committed to the principle of equal employment opportunity for all of its employees.

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JOB GOALS

• To facilitate the provision of high-quality, cost-effective, customer-focused administrative services that allow personnel in country/location operations to provide food assistance to recipients in accordance with WFP’s strategy.

COMMON MINIMUM REQUIREMENTS

Education: A bachelor’s degree from a university in engineering, business administration, public administration, or a related discipline pertaining to office administration and management. Language: Professional from abroad: proficiency in the English language (level C). Level B proficiency in one of the following second official UN languages: Arabic, Chinese, French, Russian, Spanish, or Portuguese (a working language used by the World Food Program). National Expert: Fluidity

Important Accountabilities (not exhaustive)

• In order to enable effective and efficient administration services, contribute to a WFP country strategy that aligns administrative procedures with both national and global WFP plans and policies.
• In order to support WFP strategic objectives, assist in the creation of annual plans and the implementation of systems, policies, and procedures.
• Gather information and compile data analysis so that management and clients can receive reliable reports and information for effective planning and decision-making.
• Assist with the management of current resources in the area of responsibility (e.g., assets, travel, and facilities controlled by WFP) and help identify new requirements targeted at improving the effectiveness, timeliness, and efficiency of operations and services.
• Encourage adherence to the business Occupational Safety and Health Policy by the services (e.g., WFP managed assets, travel, and facilities).
• Encourage a culture of environmental sustainability across the WFP by setting an example of sustainable practices in all administrative tasks.
• Lead and oversee junior employees, serving as a point of contact and offering assistance with questions and analysis.
• Continue your collaboration with local government offices, other UN agencies, and WFP stakeholders.
• Observe normal emergency preparedness procedures to guarantee that WFP can react promptly and provide food and other resources to impacted communities at the first sign of a crisis.
• additional as needed.

OTHER DETAILS PARTICULAR TO THE JOB

1. Establish and uphold a collaboration with WFP partners, other UN organizations, and local government offices specifically: Assistance in fostering closer ties with the Nigerian government; coordinate and bargain with the UN Diplomatic Representation in Nigeria, the Ministry of Foreign Affairs in Nigeria, and the Ministry of Interior regarding the granting of appropriate ID cards or permits of stay for WFP employees, their dependents, and domestic staff/assistants. Provide protocol services (e.g., by coordinating airport transfers and guaranteeing protocol coverage for official activities) to the VIP and Senior Management of the WFP Nigeria office and Sub-offices. Establish strong operational relationships to improve and facilitate the efficiency and effectiveness of WFP operations (e.g., the issuance of diplomatic license plates, the approval of tax exemptions, special permits to import vehicles, and the management of tax-free fuel cards) as part of the joint UNCT efforts. Liaise with relevant UN agencies and local authorities on matters relating to diplomatic privileges and immunities. Track the application of the Basic Agreement, as well as the privileges, derogations, and immunities given to personnel at national offices in the area and to Headquarters in close coordination with the Legal Service. coordinating with government representatives from the ministries of internal and foreign affairs to purchase, import, sell, and export personal and official automobiles as well as obtain license plates. coordinating with MoFA to schedule meetings with the senior government representative.
2. Ensure that the entire Protocol function and related services are effectively managed and strengthened within the Office and Sub-Offices. This will help you manage the resources that are currently available around Protocol in accordance with current policies and laws. Encourage adherence to the terms of service and assist in formulating suggestions for enhancements or modifications to achieve additional efficiencies. Organize, manage, and oversee the work of administrative assistants to guarantee that requests are fulfilled promptly and in accordance with company guidelines. Assist and supervise Sub-offices in areas of work pertaining to protocol for agreements with host governments, systems, and procedures in an efficient and effective manner. Facilitate the development of WFP staff and partners’ capacity through planning and organizing trainings, workshops, and cross-pollination.
3. Compile reliable information and reports for management and clients to enable effective planning and decision-making through sophisticated data analysis and reporting: Make sure that the data compilation is accurate, offer analytics on the services that the Office of Privileges, Immunities, and Management Services offers for monitoring reasons, and suggest process and procedure modifications as needed. Stay informed about the host country agreement’s privileges and immunities as it relates to national and international laws; find, track, and evaluate the best international p. 3 of 5. The most recent revision was made on April 1, 2022, and it included suggestions for updating the rules and processes that now govern privileges and immunities as well as substantive comments. Support the creation of briefings and other materials pertaining to privileges and immunities in terms of both design and substance. Inform staff members of their rights and entitlements, as well as any pertinent separation paperwork. Oversee online platforms linked to service delivery; suggest enhancements and modifications
4. Encourage the execution of business strategies and policies concerning management services. Keep up-to-date knowledge on all the services, policies, and amenities provided by the Nigerian Airports Authority.

IDEAL EXPERIENCES TO BEGINNING THE ROLE

Reporting and Business Support Services

• demonstrates a good ability to pinpoint requirements at the national level and create action plans and solutions that are customer-focused. conveys data-based conclusions in a style that is very persuasive and audience-specific.
• Risk management and internal controls in engineering and administration
• makes use of knowledge of internal controls and risk management strategies to monitor projects and programs to verify regulatory compliance, guarantee data integrity, and guarantee client pleasure.

Resource Management for Engineering and Administration

• keeps an eye on staffing and resource consumption patterns in order to foresee and report possible problems to program directors and important clients.

Advanced Expertise in Administrative Support

• applies in-depth knowledge of WFP standards, procedures, and infrastructure along with a sophisticated theoretical understanding of administration best practices, concepts, and principles to guarantee ongoing improvement in the delivery of effective and efficient administrative services, addressing complex problems as they emerge.

Client-Side Focus

• constantly tracks performance, provides excellent customer service to satisfy demands, solicits feedback from clients, and assumes responsibility for any issues that may develop. anticipates client needs by drawing on past interactions.

TERMS AND SUMMARY

• It is recommended that qualified female candidates apply.
• The only people who can apply for this position are Nigerian citizens.
• Only those who have been shortlisted will be contacted.
• The World Food Programme (WFP) does not discriminate on the basis of HIV/AIDS status and has zero tolerance for it.
• Members of the International Civil Service Commission (ICSC), FAO, and UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) shall not be offered any sort of contract appointment.
• Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU), and other comparable UN organizations having oversight authority over WFP, both while they are in service and for a period of three years after that service is terminated.
• WFP seeks applicants who share our humanitarian objectives and possess the highest level of expertise and integrity.
• Competitive hiring practices are used, and we’re dedicated to supporting gender parity and diversity.

TIME OF APPLICATION DEADLINE

Application deadline: November 1, 2023, at 11:59 p.m. (GMT+1)

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