Closing date is November 9, 2023, on Thursday | Finance & Budget Assistant Job Vacancy In Nairobi Kenya | UNEP
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Finance and budget assistant (G6 position) - Finance and budget assistant, Job Code
- United Nations Environment Programme Department/Office
- Station of duty: NAIROBI
- posting window: October 11, 2023, through November 9, 2023
- Number of Position: 23-Finance-UNEP-216995-R-Nairobi (X)
- Integrity, professionalism, and respect for diversity are among the tenets of the United Nations
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Institutional Goals and Reporting
The United Nations Environment Programme (UNEP) is the leading international environmental organization that establishes the global environmental agenda, encourages the consistent application of the environmental dimension of sustainable development within the framework of the United Nations, and acts as a powerful spokesperson for the environment worldwide. In order to spark and encourage international collaboration and environmental action, UNEP’s Early Warning and Assessment Division (EWAD) is tasked with analyzing the state of the global environment, disseminating early warning information, and monitoring global and regional environmental trends. The Early Warning and Assessment Division (EWAD), Financial and Management Unit, is where this position is located. The incumbent will carry out the following tasks under the direct supervision of the Finance and Budget Officer (FMO):
Responsibilities
- offers assistance with regard to the medium-term plan’s evaluation, analysis, formulation, and amendment.
- creates narrative and supporting tables for documents that support project budget submissions and the UNEP Programme of Work.
- aid project managers in estimating the resources needed for budget proposals.
- researches relevant intergovernmental and expert body budget reviews and supports the finance and budget officer in doing so.
- Project expenditures are tracked and compared to approved budgets; modifications are prepared as needed to address discrepancies.
- Examines requests for products and services to make whether the proper items of expenditure and coding blocks have been charged, and that there is enough funding available.
- Contributes to the creation of budget performance reports and submissions, analyzes discrepancies between approved budgets and actual spending, and alerts the finance and budget officer to anomalies.
- checks the correctness and completeness of numerous financial databases for integrity.
- checks that the data in earlier allotments and the newly issued allotments are consistent and verifies the accuracy of the input data.
- During the creation of budget reports, coordinates with Project teams, additional finance employees, and budget staff on pertinent problems.
- account reconciliation on a regular basis.
- composes letters in response to questions about pertinent financial and budget issues. FINANCE:
- Examines incoming payment instructions for banking information and funding sources.
- Prepares payment requests for Cashier’s final disbursement and notifies payees of payment status.
- weekly contribution list is monitored, and it is made sure that deposits are applied properly. Creating Umoja project structures, distributing revenue grants, and appropriately connecting the expenditure grants.
- Helps donors, fund management officers, and project teams with questions about payment and deposit-related difficulties. GENERAL:
- Ensures conformity with intergovernmental recommendations and decisions as well as with United Nations rules and procedures by maintaining up-to-date papers, reports, and guidelines on topics relating to projects.
- Project and vendor files should be maintained and kept current.
- provides two support staff members in the Finance Unit with direction, instruction, and daily supervision.
- helps with data gathering, analysis, and presentation for use in knowledge management, planning, and decision-making processes as well as in information exchange, query response, and report production.
- helps with visuals and information updates for brochures or websites.
- additional related tasks as they are allocated from time to time.
Competencies,
- PROFESSIONALISM: Capability to carry out a variety of administrative tasks, including managing databases, human resources, and work schedules. Knowledge of various United Nations administrative, financial, and human resources rules and regulations and the ability to use that knowledge in professional settings. demonstrates professional competence and subject matter mastery; is diligent and effective in meeting commitments, adhering to deadlines, and producing results; is motivated by professional rather than personal concerns; demonstrates perseverance when faced with difficult problems or challenges; and maintains composure under pressure. a dedication to achieving gender equality by making sure that men and women are equally represented and fully included in all facets of the workforce. the capacity to analyze, model, and understand data to support decision-making.
- STRATEGY & ORGANIZATION: Clear goals that are in line with agreed-upon strategies are developed, priority activities and tasks are identified, priorities are adjusted as necessary, an appropriate amount of time and resources are allotted for work completion, risks are anticipated and contingencies are allowed for when planning, plans are monitored, and adjustments are made as needed, and time is used effectively.
- TECHNOLOGICAL AWARENESS: Maintains knowledge of current technology, recognizes its limitations and how it can be applied to office duties, actively strives to apply technology to the right tasks, and exhibits a willingness to learn new technology.
Education
- High school graduation or an equivalent is necessary.
Job-Specific Requirements
- It would be ideal to have additional training in accounting, finance, budgeting, administrative services, or a similar field. It is ideal to receive Power BI training.
Experience at Work
It is necessary to have at least 7 years of expertise in the connected fields of finance, budgeting, accounting, and administrative sciences. For candidates who hold a first-level university degree, the required number of years of relevant experience is decreased by two (2) years. International Public Sector Accounting Standards (IPSAS) and an ERP accounting and finance system with a minimum of three years of practical experience are preferred. It would be ideal if you have experience working for the United Nations or another comparable international organization. Experience in data analytics or a related field of at least one (1) year is preferred. Experience with initiatives financed by volunteers is preferred.
Languages
- The working languages of the United Nations Secretariat are English and French. English proficiency is necessary for the role advertised. It would be ideal to know another official UN language. NOTE: “Fluency” = a rating of “fluent” in all four areas (read, write, speak, understand), and “Knowledge of” is a rating of “confident” in two of the four.
Assessment
- An assessment exercise and a competency-based interview may both be used to evaluate competent individuals.
Particular Notice
Finance & Budget Assistant Job Vacancy In Nairobi Kenya | UNEP
The original appointment time for this job is one (1) year, although it may be extended. In accordance with Staff Rule 4.4 of the United Nations Staff Rules, local recruitment is required for this position. Candidates must be allowed to work for the United Nations in the duty station where the position is located in order to be considered for positions in the General Service and related categories. The costs associated with moving to the duty station for qualified candidates chosen from outside the area are their responsibility. Employees hired locally are not eligible for any benefits or allowances that only apply to overseas hiring. The Secretary-General’s power and assignments are subject to that of the staff members. All employees are expected to transition into new roles at various points in their careers in accordance with established policies and guidelines. Internal Applicants: Please make sure that ALL fields, ALL professional experience, and ALL contact information are filled out completely and are current when completing the Candidate Profile form. The hiring manager will evaluate your qualifications and suitability for the position using this information before getting in touch with you. The United Nations Secretariat is dedicated to hiring a staff that is geographically diverse and has a 50/50 gender split. Women who are interested in the post are particularly encouraged to apply. At the United Nations, the requirement to ensure the highest standards of effectiveness, competence, and integrity, with adequate respect for geographic diversity, is the primary priority in the recruitment and employment of staff. On the basis of qualifications and organizational needs, all hiring decisions are made. The United Nations is dedicated to fostering an environment of respect between all people. Regardless of gender identity, sexual orientation, color, religion, culture, ethnicity, or handicap, the UN recruits and hires personnel. When requested and specified in the application, reasonable accommodations for candidates with disabilities may be given to facilitate participation in the hiring process. All candidates are highly encouraged to submit their online applications as soon as the position has been listed and well in advance of the deadline specified in the job offering. Applications submitted online with an email address will receive an acknowledgement. Within 24 hours of submission, if you have not received a confirmation email, your application could not have been received. If necessary, resubmit the application in such circumstances. If the issue continues, kindly request technical support using the Inspira “
No Fee
AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING), THE UNITED NATIONS DOES NOT CHARGE A FEE. The information on applicants’ bank accounts is unimportant to the United Nations.
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