Application deadline extended to 23 October 2023 | Senior Project Assistant (Education For Health & Well-Being) Job Vacancy In South Africa | UNESCO
- A SENSOR PROJECT ASSISTANT’S OVERVIEW OF THE EDUCATION FOR HEALTH AND WELL-BEING
- Level: G-6
- Parent Sector (ED): Education
- Assignment: South Africa
- Family of Work: Education
- Contract Type: Project Appointment
- Contract term: one year
- Both internal and foreign candidates are welcome to apply.
- Commitment to the Organization, Integrity, Respect for Diversity, and Professionalism are among the UNESCO Core Values.
- Candidates for this post must be able to work legally in South Africa.
- (Contract term: one (1) year, with option for renewal contingent upon successful performance and funding).
FOR TIMELY UPDATES JOIN OUR WHATSAPP CHANNEL AND TELEGRAM 1 , TELEGRAM 2 CHANNELS
Extended Description
- Actively participate in the day-to-day execution of the project and guarantee adherence to the desired outcomes and project work-plans.
- For the O3 and O3 Plus projects’ execution and evaluation, offer significant project support.
- assist in the creation of progress reports and annual work plans.
- Create idea notes for various project activities to make sure project goals are reached.
- Support the creation of the terms of reference for the various project assignments and consulting engagements.
- Ensure timely submission of high-quality deliverables by reviewing the work of consultants.
- Attend strategic programming meetings with internal and external partners, observe them, and take part in them.
- Draft contact terms of reference and coordinate and produce papers required for the start of procurement processes.
- Upon successful completion and/or delivery of the requested goods or services, payment requests should be made.
- Offer assistance with all project-related administrative issues, such as trip arrangements, travel authorisation, budget oversight, hiring of consultants, and coordination with other divisions.
- Support the administrative and logistical planning of all workshops, courses, and meetings related to the projects.
- To ensure that external participants have the necessary information and papers, assist program personnel with the preparation of documents that may be required for meetings, training sessions, and conferences.
- Ensure proper and effective use of money provided to support project workshops, seminars, or meetings by reconciling and acquitting them. This will help to achieve the desired objectives.
- Support the facilitation of written and oral assessments during the O3 and O3 Plus program recruitment processes. Responsible for identifying sites and venues, arranging meetings for program employees, and maintaining a record of the meetings’ activities.
- assist the program team in writing incoming mail.
- Create and maintain hard copy and electronic file systems to keep track of all paper work related to the project’s financial and administrative activities. This will ensure a thorough and accurate audit trail.
- SUPPORT FOR PROJECTS AND ADMINISTRATIVE ACTIVITIES (South Africa)
- To ensure timely delivery, assist in the formulation/development, coordination, and implementation of project operations.
- Support the projects in South Africa with regard to strategic initiatives and program planning.
- Interventions in technical support of project implementation in South Africa.
- Support the monitoring of project-specific performance metrics, making sure they are in line with the South African project’s work plan.
- Maintain communication with regional suppliers to guarantee prompt UNDP and UNESCO registration, contracting, and payments for suppliers hired for South African projects.
- Support the O3 and O3 Plus programs in South Africa with administrative and logistical support, helping to plan meetings and travel.
- Educate the administrative officers of the Department of Basic Education (DBE) on the joint hiring and purchasing procedures of UNESCO.
- aid program employees in the identification, hiring, and administration of consultant contracts.
3. FINANCIAL MANAGEMENT
- Keep track of budget spending and keep accurate records of authorized project budgets and their updates.
- Make sure that the budget for project activities is effective and efficient, and ask for money to be set aside to help with program implementation.
- Make sure project activity acquittal reports are timely sent to the Finance and Administration Office, supported by original receipts, invoices, or payment statements, and include a follow-up activity/contract close.
- Make sure that all requests and payments for project-related monies are presented on time to the finance and administration office with the required original supporting documentation.
- Maintain thorough and accurate administrative records and help the office run smoothly by seeing to the provision and upkeep of office supplies and maintaining an inventory of tangible assets.
- as necessary, perform additional administrative responsibilities.
- PURCHASING
- Coordinate and participate in the equipment, supply, and service procurement in line with the project work plan, adhering to the administrative manual of UNESCO’s principles to ensure a competitive selection that achieves value for money.
- In a transparent and economical manner, evaluate procurement requests and start the procurement process for project supplies, equipment, and services.
- Maintain communication with the project team to guarantee that all materials for O3 and O3 Plus projects are properly planned, acquired, transported, stored, managed, and accounted for.
Core and managerial competencies
- Responsibility
- Communication
- Inventiveness
- Continuous learning and improvement
- Organizing and planning
- Results-oriented
- Cooperation
- Being professional
- Please refer to the UNESCO Competency Framework for more details.
ESSENTIAL QUALIFICATIONS
EDUCATION
- secondary, technical, or vocational education through completion.
EXPERIENCE AT WORK
- a minimum of eight (8) years of relevant job experience in administration, reporting, or the implementation of projects or programs.
ADVANTAGES & DISABILITIES
- professional ethics, restraint, diplomacy, and sound judgment.
- Outstanding organizational, planning, and coordinating skills.
- outstanding interpersonal and communication abilities, especially writing abilities.
- Excellent analytical and problem-solving abilities, capacity to handle challenging circumstances, and ability to deliver high-caliber, on-time assistance and services.
- the capacity to operate effectively under duress and meet deadlines.
- strong client and service focus.
- Excellent IT abilities and mastery of Microsoft Office.
LANGUAGES
- Excellent written and oral English skills.
Selection and hiring procedure
- Please be aware that all applicants must submit an online application and accurate, complete information. Please visit the UNESCO careers page to apply. The application that has been submitted cannot be changed.
- Based on the requirements in the job posting, candidates are evaluated using a competency-based interview, exams, and/or assessments.
- UNESCO assesses and evaluates candidates through communication technologies like video or teleconference, email correspondence, etc.
- Please be aware that only chosen candidates will receive further communication, and based on the information supplied, references will be checked on candidates at the final selection stage.
CLICK HERE To Apply For Senior Project Assistant (Education For Health & Well-Being) Job Vacancy
CLICK HERE To Find More UNESCO Jobs
