Hot Remote Job: Global Youth Leadership Development Council (GYLDC) Administrative Assistant to the Executive Director – YOA

Deadline: September 30, 2026

The Global Youth Leadership Development Council (GYLDC) is recruiting an Administrative Assistant to the Executive Director to help govt coordination, administration, human assets, contracts, billing, and day-to-day organisational operations.

The Administrative Assistant will present complete administrative, human assets, contracts, and billing help to the Executive Director, making certain the easy day-to-day operation of GYLDC. The profitable candidate will act as a dependable level of coordination throughout inner staff members, exterior companions, distributors, and programme stakeholders. This function is nicely suited to a current graduate in search of significant publicity to the operations of an internationally engaged non-revenue.

The Global Youth Leadership Development Council (GYLDC) is a Singapore-based non-revenue organisation devoted to growing the subsequent era of leaders via training, capability-constructing, and worldwide collaboration on the United Nations Sustainable Development Goals (SDGs). GYLDC designs and delivers flagship programmes, summits, and studying journeys that join younger folks with mentors, establishments, and alternatives throughout Asia and past.

Details:

Position Title: Administrative Assistant to the Executive Director
Reports To: Executive Director, GYLDC Type of Engagement: Full-time (40 hours per week)
Work Arrangement: Remote (with core hours aligned to Singapore Standard Time, GMT+8)
Initial Contract Duration: 12 months, renewable topic to efficiency and organisational Needs
Expected Start Date: As quickly as doable
Remuneration: Commensurate with {qualifications} and expertise

Key Responsibilities

• Executive Support to the Executive Director
  • Manage the Executive Director’s calendar, schedule conferences, and coordinate agendas throughout a number of time zones.
  • Draft, format, and proofread correspondence, memos, assembly notes, and displays.
  • Prepare briefing supplies and background paperwork forward of conferences and engagements.
  • Coordinate journey preparations, itineraries, and expense claims as required.
  • Track motion objects arising from conferences and comply with up to guarantee well timed completion.
• General Administration
  • Maintain organised digital submitting programs for GYLDC data, paperwork, and correspondence.
  • Support the preparation of board papers, experiences, and organisational documentation.
  • Serve as a primary level of contact for basic enquiries and route them appropriately.
  • Coordinate with programme groups to guarantee administrative deliverables are met on schedule.
• Human Resources Support
  • Maintain correct and confidential workers and intern data.
  • Support recruitment logistics: posting vacancies, scheduling interviews, and corresponding with candidates.
  • Coordinate onboarding and offboarding processes, together with documentation and orientation.
  • Track depart, timesheets, and attendance in accordance with GYLDC insurance policies.
  • Assist in sustaining and updating HR insurance policies, templates, and the workers handbook.
• Contracts Administration
  • Prepare, format, and course of contracts, agreements, and memoranda of understanding utilizing authorised templates.
  • Manage the contracts register, making certain correct data of counterparties, dates, values, and key clauses.
  • Track contract milestones, renewals, and expiries, and flag these to the Executive Director prematurely.
  • Coordinate signatures, submitting of executed copies, and archival of contract documentation.
• Billing and Finance Support
  • Prepare and difficulty invoices to companions, sponsors, and programme members in a well timed method.
  • Track receivables and payables, and comply with up on excellent funds professionally.
  • Process vendor invoices, workers reimbursements, and expense claims for evaluation and approval.
  • Maintain supporting documentation for all monetary transactions in a way prepared for audit.
  • Liaise with the appointed accountant, bookkeeper, or finance service suppliers as wanted.

Key Deliverables

• An correct, up-to-date calendar and motion-monitoring system for the Executive Director.
• A nicely-maintained digital submitting system and contracts register.
• Complete and audit-prepared HR data for all workers and interns.
• Timely issuance of invoices and reconciliation of receivables and payables.
• Monthly administrative and billing standing experiences to the Executive Director.

Eligibility

• Education: Bachelor’s diploma from a recognised establishment, obtained inside the final two years.
• Language: Excellent written and spoken English, with the capacity to draft clear {and professional} correspondence.
• Attention to element: Demonstrated accuracy in written work, knowledge entry, and doc dealing with.
• Digital literacy: Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and video-conferencing instruments.
• Remote work readiness: Reliable web connection, a devoted workspace, and the self-self-discipline to work productively with out direct supervision.
• Integrity and discretion: Ability to deal with confidential data with professionalism.
• Availability: Able to commit to 40 hours per week with core hours overlapping Singapore Standard Time (GMT+8).

Desirable

• Prior internship or part-time expertise in administration, HR, finance, or non-revenue operations.
• Familiarity with fundamental bookkeeping ideas and invoicing instruments (e.g. Xero, QuickBooks).
• Interest in youth improvement, training, and the United Nations Sustainable Development Goals.
• Experience with challenge-administration or collaboration instruments (e.g. Notion, Trello, Asana, Slack).

Personal Attributes

• Highly organised, methodical, and reliable.
• Proactive, with a powerful sense of possession and comply with-via.
• Comfortable working throughout cultures and time zones.
• A staff participant who communicates clearly and courteously.
• Eager to be taught and develop inside a dynamic non-revenue setting.

Application

Interested candidates are invited to submit the following to [email protected] by 30 September, 2026

• A canopy letter (most one web page) stating motivation and availability.
• An up-to-date curriculum vitae, together with educational transcripts.
• Contact particulars of two referees (educational or skilled).

Applications will probably be reviewed on a rolling foundation. Only shortlisted candidates will probably be contacted for an interview. GYLDC is an equal-OPPORTUNITY employer and welcomes purposes from certified candidates no matter nationality, gender, or background.

For extra data, go to GYLDC.