Join The Max Foundation’s Communications Team – Executive Assistant Position (Remote, Seattle)

The Max Foundation is an internationally acknowledged nonprofit group dedicated to accelerating well being fairness by offering entry to life-extending therapies and compassionate care. With over 28 years of expertise and repair to greater than 100,000 people dwelling with most cancers and significant sickness in low- and middle-income international locations, The Max Foundation is rooted within the perception that geography ought to by no means decide an individual’s means to obtain care.

Executive Assistant – Communications (Seattle, WA or Remote)

Job Title: Executive Assistant
Department: Communications
Reports to: VP of Communications & Development
Location: Seattle, WA or Remote
Employment Type: Full-Time
Status: Salaried, Exempt
Compensation: $62,271 – $80,725 USD (primarily based on {qualifications}, geographic location, pay fairness)

Role Summary

The Executive Assistant offers high-level administrative assist to the Vice President of Communications & Development, enjoying a vital position in supporting The Max Foundation’s mission. This particular person ensures seamless every day operations by managing advanced scheduling, home and worldwide journey logistics, and challenge coordination whereas sustaining strict confidentiality.

Key Responsibilities

Executive Support

• Manage advanced calendar and assembly logistics, together with home and worldwide journey, transportation, and documentation.

• Ensure the VP is absolutely ready for all conferences (driving instructions, briefings, presentation supplies, and so on.).

• Administer signature requests and monitor key organizational contracts.

• Create, arrange, and preserve digital submitting methods; deal with electronic mail, telephone messages, copying, and scanning.

Communications & Meeting Coordination

• Serve as the purpose of contact for improvement prospects, together with assembly scheduling and drafting thank-you correspondence.

• Prepare and distribute supplies and agendas forward of donor and stakeholder conferences.

• Own and handle standing group calendars and organizational conferences.

• Proofread and format displays in PowerPoint or different codecs.

Project Management & Cross-Functional Support

• Support organizational occasions together with management retreats, galas, and assume tanks.

• Assist with particular tasks and delivery & receiving logistics as wanted.

• Maintain and enhance methods to streamline workflows within the Communications & Development division.

• Handle confidential data with discretion and coordinate notary and doc retention providers.

• Liaise with accounting on expense reconciliation for the VP.

Qualifications

Preferred Attributes

• Strong alignment with The Max Foundation’s mission and imaginative and prescient.

• Comfort working in high-workload, fast-paced settings.

• A humble, team-first perspective with wonderful collaboration expertise.

• Strong problem-solving and resourcefulness.

• Sensitivity and respect for various cultural backgrounds.

Benefits

Employer-sponsored:

• 100% premium protection for worker medical, dental, and imaginative and prescient insurance coverage

• 50% premium protection for partner/dependents

• $10,000 primary life and AD&D protection

• Short-term incapacity insurance coverage

Additional Benefits:

• 12 paid holidays + 2 floating holidays

• 80 hours trip (will increase over time) + 52 hours private time

• Flexible Spending Account (FSA)

• Optional Long-Term Disability and Supplemental Life Insurance

• 401(ok) eligibility after 3 months, together with a 3% Max-paid non-elective contribution

• Monthly wellness profit (earn as much as $70/month)

• Costco membership and $1,800/12 months WFH/commuter stipend

Apply Now

If you’re a detail-oriented skilled who thrives in a mission-driven, fast-paced surroundings, we invite you to affix our workforce.

To apply:
Visit The Max Foundation website and submit your résumé and canopy letter.

Direct Job Link: HERE

Learn extra about our mission at www.themaxfoundation.org.

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