Apply now | Finance Assistant Job Vacancy In Kenya | IRC
- ID for the request: req46481
- Position: Assistant in Finance
- Industry: Finance
- Category of Employment: Fixed Term
- Type of Employment: Full-Time
- Closed to foreigners: No
- Location: Kenya’s Lodwar
- Work Schedule:
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Job Specifications
- In response to the worst humanitarian emergencies worldwide, the International Rescue Committee (IRC) assists individuals in surviving and rebuilding their lives. Established in 1933 upon Albert Einstein’s request, the IRC provides refugees compelled to escape conflict or natural disasters with life-saving medical care and transformative support. We help millions of uprooted people who are fighting for survival by restoring safety, dignity, and hope via our work in over 40 countries and 22 U.S. cities. From damage to home, the IRC sets the standard.
- When committing financial transactions in the Integra-Data system, the Finance Assistant will be in charge of making sure internal control procedures and IRC systems are followed. They will also be in charge of making sure correct financial dimensions are used and there is enough cash on hand to carry out program activities.
Primary Accountabilities:
- Prior to distribution, make sure that all cash payments are fully supported and authorized at the specified limits in accordance with the IRC Kenya demarcation chart.
- Create the invoice and payment journals, send them to the workflow for the Finance Manager’s approval, and make sure the approved versions are uploaded into the Integra system.
- Ensure that the information is valid and that the appropriate financial dimensions are used before processing while handling Integra data entry for accounts payable and accounts receivable.
- Every month, keep an eye on and track the financial advances made to program and support workers. Make sure that the advances are promptly repaid by creating a liquidation record that the finance manager will review.
- In charge of creating the tax schedule for the monthly per-diem that employees get and submitting it to the finance officer for approval before sending it to Nairobi for payroll deduction by the fourteenth of each month.
- Before processing the invoice journal, keep an eye on and track every vendor invoice that is sent to Finance to make sure the three-way match was fulfilled. Make sure the vendor invoices are processed promptly.
- In charge of compiling a journal for each dollar received or deposited into a bank account, which must then be submitted for workflow approval.
- ensuring the prompt settlement of vendor payment journals.
- In charge of creating the field bank account’s biweekly bank reconciliation statement and bringing up any inconsistencies with the finance manager or officer.
- Ensure that invoice and payment journals are properly supported by pertinent original documents by keeping an orderly, well-documented filing folder in a sequential filing system for ease of retrieval.
- assistance in locating documentation during the auditing process and confirming financial records as asked by the auditors or donor.
- doing the duties of the financial officer while he is away.
- whatever additional tasks that your supervisor may assign you.
Requirements
- Proficiency in Excel and ERP systems is a plus.
- Proficiency in accounting software, such as Microsoft 365, is advantageous.
- the capacity to stay organized, fulfill deadlines, and operate under duress.
- the capacity to keep confidentiality and perform work with a high level of integrity.
- strong ability to communicate.
- Have the ability to adjust and be flexible so that you may eventually take on new responsibilities and tasks.
Essential Requirements:
- Minimum degree from university or CPA II qualification.
- a minimum of one year’s experience in accounting and finance in a related role.
Standards of Professional Conduct: The values and concepts stated in IRC Way – Standards for Professional Conduct are upheld by the IRC and its employees. They are accountability, integrity, and service. The IRC operates and upholds rules on fiscal integrity, anti-retaliation, child safety, anti-workplace harassment, and beneficiary protection from exploitation and abuse in accordance with these ideals.
Gender Equality: IRC is dedicated to reducing the disparity between the sexes in positions of leadership. We give perks like parental leave, gender-sensitive security measures, and other helpful benefits and allowances that create an environment where women can engage in our workforce.
Kenyan citizens are welcome to submit applications. For this post, there are no international allowances offered. Pay and perks are in line with what the Kenyan NGO sector requires.
Employer of Equal Opportunity is IRC. Without taking into account any applicant’s race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other feature protected by applicable law, IRC evaluates all applications based only on merit.
Disclaimer: The International Rescue Committee (IRC) does not charge any fees for any of its hiring procedures. Please be aware of this.
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