Ongoing deadline | Temporary Receptionist Job Vacancy In Kenya | HIAS
- Temporary Front Desk Agent
- Division: HIAS Kenya
- Location(s): Nairobi, Kenya, on-site
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Synopsis of Position:
- To support everyday operations, the temporary receptionist will be in charge of doing clerical duties in the office. The receptionist will answer phones, route calls to the appropriate staff member, deliver mail, greet guests, and direct them as needed.
PRIMARY FUNCTIONS:
- As soon as guests arrive at the office, extend a warm greeting to them.
- Point them in the direction of the right person and office.
- Incoming calls are answered, screened, and forwarded.
- Make sure the reception area is organized and well-stocked with the required materials and stationery (such as pens, forms, and brochures).
- Give clear, concise information both in person and over the phone or email.
- Every day, gather, sort, and distribute mail and deliveries.
- Uphold office security by adhering to safety protocols and managing entry through the reception area.
- Make meeting and calendar updates.
- Help with utility payment requests, such as those for waste pickup, water bills, and electricity tokens.
- For better service delivery, build and maintain strong relationships with both internal and external clients.
- Make sure that every office phone line is always operational and fully charged with airtime.
- anything else that might be assigned.
RESTRICTIONS & QUALIFICATIONS:
- Diploma/Degree in administration, office management, front office management or equivalent subject.
- Capacity to multitask and take on unexpected tasks.
- strong organizing abilities and an excellent eye for detail.
- strong communication and interpersonal abilities
- both written and spoken communication abilities
- aptitude for time management and organization.
- Understanding of Accountability to Affected Public.
- familiarity with PSEA and anti-fraud.
ADVANTAGE:
- The purpose of this job description is to outline the basic scope and caliber of work being done. It is not a comprehensive list of all obligations, tasks, necessary abilities, or permanent locations. The location may vary according to the needs of the program. Being adaptable is crucial as we mature and change. The chosen applicant must feel at ease in a dynamic, fast-paced workplace with lots of deadline pressure. When necessary, each team member may be asked to carry out tasks outside their regular workdays.
A MODEL HIRING PROCEDURE:
- We make every effort to reply to every application, and we are dedicated to a just and courteous employment process. Openness and communication with all candidates—even those who choose not to proceed—are of utmost importance to us. This is a quick overview of our hiring procedure: First step: Send in your application!
Step 2: Speak with a human resources representative over the phone.
Step 3: Have a manager of hiring interview.
Step 4: Have an interview with a group of HIAS staff members.
Step 5: Verify references.
Step 6: Background investigation and offer.
Step 7: Begin working with HIAS to advance your career!
Note: Not every applicant will move on to the next stage of the hiring process, and some of them may differ.
IDEAS:
- HIAS envisions a world where opportunities, safety, and welcome are extended to refugees.
PURPOSE:
- HIAS offers essential services to refugees and asylum seekers worldwide and fights for their fundamental rights so they can start again by drawing on our Jewish heritage and values.
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