Protocol Officer Job Vacancy In Zambia Lusaka | AU

Deadline is on November 23, 2023 | Protocol Officer Job Vacancy In Zambia Lusaka | AU

• Officer of Protocol (ECOSOCC)
• Where: Zambia
• African Union as an organization
• Details of the Organization
• Answers to: Chief Executive
• Organization/Department/Directorate: ECOSOCC
• There are none direct reports.
• There aren’t any indirect reports.
• Position: P1
• There is one position.
• Type of Contract: Regular
• Location: Zambia’s Lusaka

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Objective of Work

• The Protocol Officer, who answers to the Executive Secretary, is in charge of all protocol-related liaison and facilitation issues within the Economic, Social, and Cultural Council (ECOSOCC).

Principal Tasks

The Officer of Protocol will:

• Oversee the effective execution of the pertinent clauses of the Treaties on Preferences and Immunities Additional Protocol and the Host Agreement, which were inked by the Zambian government and the African Union Commission for the ECOSOCC.
• Ensure that all protocols related to staff rules, regulations, and other administrative standards are implemented in a practical manner.

Particular Obligations

• Ensure that the pertinent provisions of the aforementioned Treaties are followed while handling matters pertaining to the privileges and immunities of the ECOSOCC and its officers and personnel;
• Advise the AU and its members as needed on protocol-related matters in compliance with diplomatic standards, particularly with reference to privileges and immunities;
• Continue to have close working relationships with the relevant Host Country authorities in order to keep the Executive Secretary and the relevant AUC Department informed about the difficulties encountered while putting some of the host agreement’s stipulations into practice;
• On behalf of the ECOSOCC and its officials and employees, initiate and pursue requests from Zambian authorities for diplomatic privileges and immunities;
• Coordinate the ECOSOCC and its employees’ requests for import/export permits for cars, other items, and personal belongings;
• Assist in the issuing of legal and administrative papers (resident IDs, visas, etc.) on behalf of officials and staff;
• Assist with the procedures for officials and employees to leave the AU-ECOSOCC;
• Acknowledge, assess, and handle requests for diplomatic privileges and immunities from authorities and staff in order to facilitate the transmission of pertinent data and advantages;
• Organizing formal events and ceremonies;
• Participate in and add to the AU Protocol Manual’s recurring reviews;

The Diplomatic List of African Union Heads of State and Government, Ministers of Foreign and External Affairs, Heads of Diplomatic Missions, and Heads of International Organizations should be reviewed on an ongoing basis.

• Offer guidance on rules and regulations pertaining to the proper usage of the AU flag and member state flags;
• Assure the acquisition and maintenance of anthems, nameplates, and flags for the AU and its member states;
• Create and maintain the AU Member States’ national profiles;

Academic prerequisites and pertinent work experience

• A minimum of two (2) years of relevant work experience, preferably in an international working environment, and a bachelor’s degree in international relations, diplomacy, or other social science discipline with coursework in these fields.
• Having received training in protocol and etiquette will be advantageous.
• Advanced training in the social sciences or allied subjects, either academically or professionally, will be advantageous.

Needed Proficiency

• Capacity to collaborate well in a multicultural environment;
• Strong leadership and management skills
• Excellent organizational and time-management abilities
• Outstanding abilities in international affairs and diplomacy
• Capacity to bargain and convince
• Particularly proficiency with Microsoft Office, Word, Excel, and PowerPoint
• Strong analytical and policy-development abilities
• Extremely proficient drafting abilities
• Capacity to decide on ordinary matters
• Excellent written and verbal communication abilities
• Excellent analytical abilities
• Flexibility in working across departments and regions; atmosphere sensitive to cultural differences
• Fluency in another AU language is an added advantage, but proficiency in one of the AU working languages—English, French, Arabic, Portuguese, or Spanish—is a requirement.

• Capabilities of Leadership
• Management of Change.
• Handling Danger.
• Essential Skills
• Togetherness and Cooperation.
• Awareness of accountability and compliance
• Education Orientation
• Speaking with Persuasion:
• Practical Proficiencies
• Thinking Analytically and Solving Problems
• Workplace expertise and information exchanged…
• Strive for success.
• Focus on Continuous Improvement

ASSESSMENT TERMINATION:

• The position will be filled for a length of three (3) years on a normal term contract, with the first year serving as a probationary period. for that, the contract will be renewable for two years if sufficient performance and deliverables are made.

Mainstreaming by gender:

• As an equal opportunity employer, the AU Commission highly encourages competent women to apply.

Vernaculars:

• An additional benefit is fluency in a second AU language and proficiency in one of the working languages of the AU (Arabic, English, French, Portuguese, and Spanish).

RECOGNITION:

• The indicative basic salary for internationally recruited staff is US$ 25,523.00 (P1 Step1) per year, plus other related entitlements such as post adjustment (44% of basic salary), housing allowance ($ 16,819.80) per year, and education allowance ($ 10,000.00 per year for each eligible dependent up to a maximum of US$ 10,000.00 per child) for locally recruited staff and $3,300 per child for internationally recruited staff.
• The only people who will be contacted are those who have been chosen for an interview and have fulfilled all the requirements of the position.
• Applications must be submitted online and must include a completed curriculum vitae (CV) in order to be evaluated.
• Female candidates are highly encouraged to apply, as the Africa Union is an equal opportunity company.
• The deadline for submitting applications is November 23, 2023, at 11:59 p.m. EAT.

-Only those who are chosen for interviews and fulfill all employment requirements will be contacted.

-Only candidates who have filed a completely completed online application along with a curriculum vitae (CV), an African passport, and the necessary academic credentials—diplomas, bachelor’s and master’s degrees, as well as any pertinent certificates in accordance with the area of expertise—will be given consideration.

-As an equal opportunity employer, the African Union particularly encourages female candidates to apply.

-We highly urge candidates from underrepresented African nations to apply for positions that match their qualifications. These nations include Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe, Seychelles, Somalia, Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, and Tunisia.

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