Date of closing is October 25, 2023, at 2:00 p.m | Operations Associate Job Vacancy In Shire Ethiopia | UNICEF
- Operations Associate, (GS-6), Shire, Ethiopia, #00126176, T
- emporary Appointment 364 days (For Ethiopian citizens only)
- Job no: 566510
- Type of position: Temporary Appointment
- Location: Nairobi Regn’l (ESARO) / Ethiopia Division
- Ethiopian institution/unit
- Office/Department: Shire, Ethiopia
- Groups: Operations
- To reach the most underprivileged children on the planet, UNICEF works in some of the most difficult locations. to prevent their death. to protect their legal rights. to assist them in achieving their potential.
- We strive to create a better future for everyone by working for every child, everywhere, every day, in 190 nations and territories.
- We never give up either.
- Reunite every child.
- Operations Associate Job Vacancy In Shire Ethiopia | UNICEF
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Purpose
Join our team and take on responsibility for VISION transactions relating to the section’s demand as well as helping to monitor the implementation of operations. The Operation Associate will also be in charge of carrying out a wide range of formal and specific administrative activities for the relevant sections, all of which call for in-depth familiarity with UNICEF administrative protocols, practices, and policies. The position holder will be directly supervised by the Emergency Manager and technical direction from the Operations Manager/Officer of the field office.
a list of the main responsibilities and functions:
MANAGEMENT OF ADMINISTRATION AND RESOURCES
- Encourage efficient coordination of travel and transportation services
- coordinating with the Mekelle office to establish a schedule for the utilization of cars and supervising drivers to manage the transportation services.
- Looks reviews reports on fuel usage, mileage, driver overtime records, and maintenance services.
- Assists the sub-office staff members with their travel arrangements and entitlements in coordination with the Mekelle Admin Associate in accordance with the organization’s regulations and procedures. Assists with requests for security clearance and related Travel Authorizations granted in VISION/FIORI as needed.
- Administration of Office Facilities and Resources
- Ensures the security of the annual physical inventory, creates reports with cost analysis, and makes suggestions for the replacement or disposal of tools and supplies.
- To make sure the inventory taken is thorough, reconcile physical inventory data with office records and look for discrepancies to address. creates yearly reports on various topics for the Mekelle Office.
- upkeep of the office, store, and storage
- helps with all issues relating to the upkeep of office facilities and the implementation of security-related procedures.
- Petty Cash Management and Service Contracts Related to Operations
- oversees leasing agreements and contracts for office-related services (security, cleaning, etc.) and promptly alerts the Mekelle Office to any changes that need to be made.
- In collaboration with the Mekelle Office, reviews, confirms, and initiates payments for bills relating to operations service contracts.
- Responsible for the petty cash and complies with all organizational requirements in this regard, including getting the required approvals before disbursing funds, making sure that funds are only disbursed for approved expenditures and within the petty cash limits, etc., and timely reporting to the Mekelle office as necessary.
ASSURANCE BY HACT
- During the programming phase, assistance with HACT planning and creation of a fully integrated assurance plan will be provided.
- under the direction of the Operations Officer/Manager in Mekelle, takes part as necessary in the creation of integrated HACT implementation plans (including HACT micro assessment plans and quality assurance plans annually).
- Help colleagues organize HACT activities in eTools by offering assistance.
- By planning, administering, and/or carrying out a number of technical and administrative duties to aid the successful implementation of HACT, you can offer competent financial, operational, and administrative assistance throughout the programming process.
- Encourage the execution of HACT activities
- acts as a point of contact for the sub-office for the implementation of HACT and eTools.
- participates in and helps with the creation of the FO micro assessment and assurance plans and their ongoing maintenance.
- as necessary, takes part in spot checks of implementing partners for the field office as well as other office regions.
- To ensure prompt and effective results delivery, provides technical and administrative support to external service providers during the execution of HACT activities and their entry into eTools.
- assists coworkers with updating information on eTools regarding partners and the state of the HACT assurance
- Ensures that HACT monitoring is a crucial component of the Field Office’s comprehensive monitoring system by offering technical support and working closely with the Implementing Partners, Sub-office stakeholders, and the Mekelle Operations team.
- To assist in the documentation and reporting of HACT plans and activities technically
- By regularly reviewing the Vendor Master and providing information to the appropriate coworkers in the Uganda CO, assists with the recording and update of risk assessments of implementing partners in VISION.
- Shares HACT-related reports with the Mekelle Operations team, especially reports of assurance activities, to ensure proper knowledge and follow-up on issues found.
- Coordinates HACT activities (contacts, visit planning, documentation exchange, etc.) with UNICEF colleagues, implementing partners, and other service providers.
- participates in the recording of the review in the e-tools and the review of the assurance activity reports of the implementing partners for quality check.
- Maintains records of pertinent HACT-related data both inside and outside of eTools, including CO decisions pertaining to HACT, with the help of the record-keeper.
If you want to be an advocate for every child, you’ll need to…
- It is necessary to complete secondary education, ideally with the addition of technical or university studies in areas like office/business administration and management, finance, accounting, or any other relevant subject.
- It is necessary to have at least six [6] years of relevant professional experience on a national and/or international level. work experience in a duty location for emergencies.
- good negotiation and analytical skills.
- the capacity to effectively manage and oversee the utilization of material and financial resources.
- ability to influence how plans and policies are developed.
- good understanding of supply chain management’s most recent trends and innovations.
- Good knowledge of supply chain procedures, including the evaluation of program needs, planning, contracting, logistics, and delivery, as well as monitoring and evaluation.
- Work experience in a developing country and/or acquaintance with emergencies are regarded as assets.
- English proficiency is necessary. It is advantageous to have knowledge of a local language or another official UN language, such as Arabic, Chinese, French, Russian, or Spanish.
- You exhibit for each child…
The core values of UNICEF:
- Care
- Respect
- Integrity
- Trust
- Accountability
- Sustainability
- The UNICEF qualifications needed for this position are…
- Self and ethical awareness are displayed (1).
- Collaboration with Others in the Workplace
- Creates and Manages Partnerships
- Invents and Accepts Change (1)
- Considers and takes strategic action (1)
- Drive to produce significant results (1)
- controls complexity and ambiguity (1)
- We put candidates through tests during the hiring process using the competency framework. Learn about our competency framework and its various levels here: competency framework.
- UNICEF’s global workforce must reflect the variety of the children it serves, who are among the most underprivileged in the world. No one is excluded from the UNICEF family because of their color or ethnicity, age, handicap, gender identity, sexual orientation, nationality, socioeconomic status, or any other personal trait.
- We provide our employees with a wide range of perks, including as paid parental leave, nursing breaks, and appropriate accommodations for people with impairments. Flexible work schedules are strongly advised by UNICEF.
- With regard to behavior that is incompatible with the goals and objectives of the United Nations and UNICEF, such as sexual exploitation and abuse, sexual harassment, misuse of power, and discrimination, UNICEF has a zero-tolerance policy. UNICEF is dedicated to promoting the safety and security of every child. Therefore, all chosen applicants will go through thorough reference and background checks, and they will be required to follow these standards and ideals. Verification of academic credentials and employment history will be part of background checks. It could be necessary to request more information from chosen candidates so that a background check can be done.
Deadline for submissions: October 25, 2023, E. Africa Standard Time
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