Job Opening Closing Date; 16 October 2023 | Senior Human Resource Assistant Job Vacancy In Pemba Mozambique | UNHCR
- difficulty level D
- Type of Family; with a residential address and not a family
- Place of residence (if appropriate); Mozambique’s Maputo
- Grade; GS5
- Type of Employee or Affiliate; Generally Speaking
- Reason; Assignment Regular > Regular
- Work from home not accepted
- Goal Start Date; 2023-12-01
- Senior Human Resource Assistant Job Vacancy In Pemba Mozambique | UNHCR
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common job descriptions
- Senior Assistant in Human Resources
- Relationships at work and the organizational environment
- Senior Human Resources Assistant will work directly under the Administrative or Human Resources Officer, supporting him or her in personnel administration and other HR-related matters, including the hiring and appointment of staff as well as performance management and welfare concerns of staff in the AOR.
Duties
- Assist in hiring, assigning, reassigning, and terminating local service personnel. Prepare the necessary paperwork for the panel conducting the interviews to hire local workers.
- Process contracts, entitlements, and benefits for local staff members in compliance with Staff Rules and established HR practices.
- In the MSRP/HR module, when this action has been distributed from PAS to the relevant office, update personnel-related information.
- Provide staff members with legal advice regarding their rights, responsibilities, and entitlements, as well as support them in understanding UN/UNHCR staff laws and regulations.
- Assist newly arriving overseas staff members with administrative requirements pertaining to their accreditations, security/ground passes, submission of completed forms and related papers to headquarters, and arrangement of travel and hotel arrangements.
- Work with the logistics department to assist in shipping their personal belongings.
- Manage the UNHCR’s medical insurance program for staff that is hired locally. Assist staff members and their dependents with the necessary administrative tasks in the event of medical or security evacuations or relocations. Keep daily track of the personnel and their families so you can give correct information in an emergency.
- Keep personnel records up to date in the office, including records of attendance, overtime, and leave.
- Start the process of calculating payments for personnel-related expenses such shipping charges, reimbursements for medical and security evacuations, hazard pay, overtime claims, and settlement of travel claims.
- Start routine HR correspondence with the approval of the authorizing officer.
- Carry out any other necessary relevant tasks.
Minimum Requirements
Professional work experience and education
Years of Experience/Level of Education
- For G5, you must have two years of relevant experience and a high school diploma, or one year of relevant experience and a bachelor’s degree or higher.
Field(s) of Study
- Not relevant
- Licenses and/or Certificates
- Secrecy, administration
- (Licenses and certificates denoted by an asterisk* are required.)
Relevant Work History
Essential
- good familiarity with UNHCR administrative practices and exposure to the delivery of support services within a global organization.
Desirable
- Experience working on the ground for the UNHCR or other humanitarian organizations is advantageous.
- high IT aptitude and PeopleSoft/MSRP working knowledge.
Adaptive Skills
- Computer and IT literacy
- PG-Resource management
- (SAP, Oracle, PeopleSoft, Workday, and others) FI-ERP Financial Management
- Management of Human Capital using HR-PeopleSoft
- Administrative Guidelines from the UN and the UNHCR
- ERP, or enterprise resource planning
- (Skills denoted with an asterisk (*) are crucial.)
Language prerequisites
- English proficiency and, if necessary, the UN working language of the duty station are requirements for positions in international professional and field service.
- If English is not the local language, proficiency in the UN working language of the duty station is required for national professional positions.
- Knowledge of English and/or the UN working language of the duty station if English is not required for General Service positions.
- Each employee of the UNHCR must work both individually and collectively to create a workplace where everyone feels secure and empowered to carry out their responsibilities. Showing zero tolerance for sexual exploitation, abuse, and harassment—including sexual harassment—as well as sexism, gender inequity, discrimination, and the abuse of power—is one way to do this.
- Individuals and managers alike need to take the initiative to stop improper behavior before it starts, to respond to it when it does, to support continuing discussion about these concerns, to speak out when something goes wrong, and to seek advice and assistance from the appropriate UNHCR resources.
- For all UNHCR positions with this job title and grade level, this is the Standard Job Description. Additional desirable and/or necessary qualifications relevant to the operation or role may be included in the operational context. Any such requirements are included in this Job Description by reference and will be taken into account for screening, shortlisting, and choosing candidates.
Profile of the ideal candidate
abilities
Experience with the UN, UNHCR, NGOs, and NNGO’s
Knowledge of the Pemba context and local culture
Good Portuguese and English Communication Skills
Good Drafting Techniques
Only those who have been shortlisted will be contacted. A written test and/or an oral interview may be required of shortlisted candidates.
Languages needed (anticipated) The overall level of ability is at least B2:
- Portuguese
- English
Kind of Position:
- Those in need of international protection, refugees, asylum seekers, stateless people, and internally displaced people are the focus of the United Nations High Commissioner for Refugees (UNHCR), a global organization. The UNHCR’s office in Mozambique is based in Maputo, with a field office in Nampula and a satellite office in Pemba. English is the language of operation in the UNHCR offices in Mozambique.
- Senior Human Resources Assistant will work directly under the Administrative Office and will get technical direction from the Associate Human Resources Officer headquartered in Maputo. He or she will help the Associate HR Officer with personnel administration and other HR-related tasks, such as the hiring and appointment of locally and internationally recruited staff, as well as performance management and welfare concerns for employees working in the AOR.
- It is extremely desirable to have knowledge of UN staff rules and regulations as well as UN policies linked to human resources management. He or she needs to be very motivated to stay current on changes to policies and processes. It’s crucial to have excellent follow-up abilities. Computer literacy is crucial, particularly with Microsoft Office.
- Each employee of the UNHCR is responsible for carrying out the tasks outlined in their job description. They act in accordance with the UNHCR’s regulatory framework, which includes the UN Charter, the UN Staff Regulations and Rules, the UNHCR Policies and Administrative Instructions, as well as any applicable accountability frameworks, and within their scope of authority. Additionally, employees must carry out their duties in a way that is compatible with the fundamental, functional, cross-functional, and managerial skills as well as the key values of the UNHCR, which include professionalism, integrity, and respect for diversity.
Conditions of Living and Work:
- The job is located in Pemba, the provincial capital of Cabo Delgado in northern Mozambique. A D, Non-Family duty station is Pemba.
- About 29 million people call Mozambique home, and Maputo serves as the nation’s capital. Mozambique has a 799,380 Km square territory from North to South. Tropical heat and humidity prevail. December through February are the hottest and wettest months, with average daily lows of roughly 22 °C and average daily highs around 30 °C. The time of year when it rains is from October to April. The average daily temperature during the mild winters (June to August) ranges from 13 °C to 24 °C.
- According to the 2017 census, Cabo Delgado, which borders Tanzania, has a population of about 2.2 million people. Cyclone Kenneth struck the region in April 2019, leaving many residents displaced and incurring material devastation in several of the poorest areas in the nation. Armed groups that have been targeting nearby villages since October 2017 have also targeted the province. Attack frequency and severity both continued to rise in 2020.
- Services for communication and transportation come with a range of prices. Although the cost of rent ranges from US$800 to US$1,500 per month, the housing market is robust. Pemba is home to a sizable supermarket and an airport.
- The metical is the official currency, and as of December 2021, 1 USD is equivalent to around 63.2 MZN. Pemba has three healthcare facilities: the Provincial hospital, the private CLIDIS clinic, and the ISOS clinic. To address financial needs, a variety of banks and ATMs are available. Most places now take credit and debit cards.
- There are hotels that have received UNDSS clearance; the cost varies by season and availability. There are apartments that comply with MOSS.
- Current operational conditions frequently need long workdays. Given the stressful nature of the work environment, self-care skills are crucial.
- Cabo Delgado is at level 4 in accordance with the security level system. UN employees must be attentive and aware of their surroundings since crime in Pemba and the countryside outside of the capital is alarming. Mozambique has a high rate of traffic accidents because to the roads’ poor condition, as well as inadequate driving and car standards.
Additional Requirements
- Skills
- Education
- Certifications
- Secretarial – Other and Other Administration
Experience at Work
- Annual Budget OL in Office/Operations, Number of Concerned Persons Served, Number of Employees in Operation or Work Setting, Number of Employees to Supervise Working with ‘Person of Concern’ Asylum Seekers, ‘Person of Concern’ Refugees, ‘Person of Concern’ Returned IDPs
Competencies
- Accountability, client- and results-focused, dedication to lifelong learning, Organizational awareness, planning and organizing, and communication group effort & cooperation, technological savvy
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