Deadline: August 14, 2023 | Asst PSP Operations Officer Kenya | unhcr
- Residential location (if applicable)
- GradeNOA
- Staff Member / Affiliate TypeNational Professional Officer
- ReasonRegular > Regular Assignment
- Remote work accepted : No
- Target Start Date: 2023-10-01
- Job Posting End Date: August 14, 2023
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Standard Job Description
Assistant PSP Operations Officer Organizational Setting and Work Relationships The Assistant PSP Operations Officer will support the PSP region/unit in the implementation of a variety of tasks related to finance, admin, HR and procurement and will ensure that all processes are set up efficiently and in line with the existing policies and procedures. S/he will provide advice and recommendations on the application of policies and procedures related to these areas to ensure compliance and will support, train and build capacity of PSP admin staff. Working closely with HQ and other internal stakeholders, the Senior PSP Operations Associate will also support in overall monitoring of income and expenses, as well as with PSP planning, reporting and budgeting. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.
In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
– Support staff in the PSP region on administrative and financial rules and regulations in order to ensure compliance with UNHCR rules and procedures.
– Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.
– Liaise with the Income Recording Team in Copenhagen to record income and follow up with the local Admin team on procurement issues.
– Ensure best practices and procedures for financial and administrative management are implemented and assist in organizing and providing training and advice when required.
– Work with offices to maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports. – Monitor the monthly accounts and administrative activities to ensure that disbursements are in accordance with UNHCR financial rules.
– Assist PSP admin staff with local LCC procurement processes in line with UNHCR regulations, rules and procedures.
– Assist Head of PSP region with the preparation of PSP regional annual budget and financial planning, according to the budget formats provided by the Global Operations Section in Copenhagen.
– Assist with preparation of annual staffing, ABOD and operations budget of PSP region.
– Monitor overall income and expenses for PSP region and assist with preparation of annual, quarterly, mid-year, and monthly PSP reports.
– Assist the PSP’s regional team to keep track of significant variances between the approved budget and actual results and implementation rates, through clear reporting, whilst ensuring timely budget expenditure revisions and income forecasts are made and submitted to HQ in Copenhagen.
– Support Head of PSP region with preparation of other reports and presentations for senior level staff and other stakeholders.
– Support training and capacity building activities of PSP admin staff and provide necessary support and training.
– Facilitate the mission travel of staff, including following up on travel authorization, booking, tickets as required.
– Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P1/NOA
– 1 year relevant experience with an Undergraduate degree; or no experience with Graduate degree; or no experience with a Doctorate degree Field(s) of Education Social Sciences; Communications; International Relations; or another relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Not specified. Relevant Job Experience Essential Proven relevant experience in more than one of the following areas: human resources, administration, finance, budget, and procurement.
Ability to come up with innovative and creative solutions to operational challenges. Ability to support, train and build capacity of PSP admin staff in region/unit. Ability to work well under pressure on multiple tasks simultaneously, establish priorities and deliver quality output in a most time-efficient manner in support of PSP region/unit.
Minimum Qualifications
Education & Professional Work Experience Years of Experience / Degree Level For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Social Sciences; Communications; International Relations; or other relevant field. (Field(s) of Education marked with an asterisk* are essential)
Relevant Job Experience
Essential Proven relevant experience in more than one of the following areas: human resources, administration, finance, budget, and procurement. Ability to come up with innovative and creative solutions to operational challenges. Ability to support, train and build capacity of PSP admin staff in region/unit. Ability to work well under pressure on multiple tasks simultaneously, establish priorities and deliver quality output in a most time-efficient manger in support of PSP region/unit.
Desirable Experience
working in the UN. Experience with PSP or interest in learning about PSP and understanding the operations. Knowledge of UNHCR policies and procedures related to admin, finance, HR and procurement. Experience with UNHCR systems. Understanding of the complexities of working with an international organization with multiple geographical operational sites.
Functional Skills
*PS-Private sector partnerships and fundraising techniques FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) HR-PeopleSoft Human Capital Management IT-Computer Literacy IT-Microsoft Office Productivity Software MG-Standard Operating Procedures (SOPs) development (Functional Skills marked with an asterisk* are essential)
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