UN Women: Operations Analyst (UN Trust Fund to End Violence Against Women), Bonn, Germany

The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) is inviting functions for the place of Operations Analyst on the United Nations Trust Fund to End Violence in opposition to Women (UN Trust Fund). This is a full-time, fixed-term worldwide alternative based mostly in Bonn, Germany, with an preliminary contract length of 1 12 months.

This function supplies a singular alternative for early-career professionals with a robust background in operations, finance, or administration to contribute to world efforts aimed toward ending violence in opposition to girls and ladies (EVAW/G).

Apply by: 18 June 2025 | Location: Bonn, Germany | Job Level: P-1 (International)

About the UN Trust Fund to End Violence in opposition to Women

The UN Trust Fund, established in 1996 by UN General Assembly Resolution 50/166 and administered by UN Women since 2010, is the one world UN funding mechanism solely devoted to stopping and ending all types of violence in opposition to girls and ladies. With over 700 initiatives funded in additional than 140 nations and territories, the Fund performs a pivotal function in advancing girls’s rights and supporting survivor-centered, sustainable, and inclusive interventions.

Overview

Under the supervision of the Capacity Development and Grants Operations Manager, the Operations Analyst will present high-level administration help throughout monetary, operational, and administrative domains. This function is essential in guaranteeing correct and compliant implementation of actions associated to each the Secretariat and grantee companions.

Key Responsibilities:

1. Provide Financial and Operations Oversight for the UN Trust Fund Secretariat:

Support the Operations Specialist in overseeing the monetary and administrative administration of the UN Trust Fund, together with help to the Secretariat and grantee companions, guaranteeing accuracy, compliance with UN Women insurance policies, and alignment with companion agreements.

Coordinate and monitor monetary processes to guarantee well timed adherence to month-end and year-end closure actions, together with administration of closure checklists and submission of required certifications.
Support the preparation, monitoring, and revision of the UN Trust Fund’s annual working price range and workplan; guarantee correct knowledge entry and well timed updates in Quantum, in coordination with related group members.
Ensure correct transaction recording in Quantum, well timed processing of entitlements, and preparation of fee vouchers with full documentation. Address unposted vouchers, together with these with price range check errors, match exceptions, or pending approvals.

2. Provide Financial and Operations Oversight associated to UN Trust Fund Grantee Partners (UNTF):

Support price range oversight of UN Trust Fund-funded initiatives by reviewing grantee budgets, advising on monetary compliance, initiating mission entries, and processing price range revisions and rephasals.
Oversee the monitoring of grantee companion’s compliance with monetary and operational dangers recognized in the course of the NGO implementing companion evaluation, in collaboration with Programme and Finance Associates.
Support oversight of well timed and high quality monetary and operational grants closure processes in addition to efficiency evaluation evaluations by Programme and Finance Associates.

Support capability constructing of employees on monetary procedures, and stay up to date with IPSAS, UN Women Financial Regulations, and system modifications to guarantee continued compliance.

3. Support Grantee Audit Processes and Compliance:

Support the annual audit course of for UN Trust Fund grantee companions to guarantee compliance with relevant laws, risk-informed administration, and well timed decision of audit findings.
Support the neutral, risk-based number of grantees to be audited and keep applicable documentation for audit planning.

Coordinate pre-audit preparations, together with synthesis of required documentation, completion of pre-audit questionnaires, and provision of technical help to grantees.
Review audit findings and draft administration responses in collaboration with related Secretariat employees; synthesize key classes discovered to inform future processes.
Support the event and implementation of Audit Action Plans (AAPs), monitor progress by means of the Audit Extranet, and escalate delays or non-compliance as wanted.

Communicate monetary findings and restoration quantities to related Finance Focal Points and guarantee well timed follow-up on withheld disbursements or required changes.
Prepare responses to inside audit inquiries, together with these from the UN Board of Auditors (UNBOA), and coordinate throughout groups to guarantee well timed submission.
Contribute to steady enchancment of the audit course of by sustaining instruments, templates, and procedures aligned with UN Women monetary laws and operational insurance policies.

4. Coordinate the Service Level Framework (SLF) and Country Office Collaboration:

Support the efficient implementation of the Service Level Framework (SLF) between the UN Trust Fund and UN Women Regional and Country Offices (RO/COs), guaranteeing equitable, well timed, and clear administration of help companies and value restoration mechanisms.
Coordinate the event, assessment, and high quality assurance of annual Service Level Agreements (SLAs) between the UN Trust Fund and RO/COs, together with facilitation of the signature course of, correct documentation, and upkeep of data.
Monitor implementation of agreed-upon help companies by RO/CO finance and programme focal factors and coordinate the gathering and assessment of biannual efficiency and monetary experiences from RO/COs.

Assist with operational troubleshooting, clarification requests, and liaison with RO/COs to help efficient collaboration, guarantee well timed reimbursements, and keep alignment with UN Women laws and monetary controls.

5. Provide administrative, world Human Resource Management, and procurement help (Bonn Business Center):

Ensure completion of the year-end asset verification consistent with the Asset Physical Verification Procedure, and coordinate with the headquarters asset administration group concerning any updates associated to laptop replacements or broken gear.
Support the evaluation and group of workplace operations, together with data and doc administration.

Provide backstop help on human useful resource administration and mission processes, together with the well timed submission of quarterly depart and mission plans for Chief and PPID approval, and guarantee submitting of mission expense experiences with correct supporting documentation as wanted.
Provide backstop help to procurement planning and implementation processes, together with monitoring and monitoring procurement actions and contracts to guarantee well timed supply, compliance with contractual obligations.
Provide inputs to help procurement processes, together with the assessment of RFQs, ITBs, and RFPs; coordinate the receipt and preliminary analysis of bids and proposals with technical groups, guaranteeing full compliance with UN Women procurement insurance policies and pointers. Manage provider creation requests and keep monitoring for consultants and distributors in coordination with related focal factors.

Provide backstopping help to the UN Trust Fund’s Grants Management System (GMS), together with helping with consumer entry and troubleshooting, supporting knowledge administration and system documentation, and contributing to coaching and Helpdesk capabilities throughout high-volume durations resembling Calls for Proposals.

6. Perform different duties inside the practical profile as required to make sure the environment friendly functioning of the UN Trust Fund and the Organization.

Supervisory/Managerial Responsibilities: The incumbent may supervise consultants, particularly if associated to occasions administration.

Competencies :

Core Values:

Integrity;
Professionalism;

Respect for Diversity.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;

Accountability;
Creative Problem Solving;
Effective Communication;

Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please go to this link for extra data on UN Women’s Values and Competencies Framework:

Functional Competencies:

Strong data of programme and mission administration within the context of finance and operations

Good inter-personal abilities and wonderful organizational and coordination abilities.
Ability to analytically assessment and consolidate paperwork from various sources.
Ability to oversee and coordinate administrative and logistical processes and transactions.

Ability to monitor programme supply and develop monetary and expense experiences of huge UN funds/programmes.
Ability to present enter to enterprise processes re-engineering and implementation of the brand new system.

Recruitment Qualifications

Education:

Master’s diploma or equal in Business Administration, Public Administration, Finance, HR, or associated subject is required.

A primary-level college diploma together with two further years of qualifying expertise could also be accepted in lieu of the superior college diploma.

Experience:

At least 1 12 months of progressively accountable expertise on the nationwide or worldwide degree, in human assets, workplace administration, operations or finance.
Strong administrative and operational expertise in help of improvement or humanitarian programmes is required.

Experience in working in a pc setting utilizing a number of workplace software program packages, expertise in dealing with web-based administration techniques and ERP techniques, ideally Oracle Cloud is required;
Experience within the UN system is fascinating.

Language:

Fluency in English is required.
Knowledge of one other UN language (e.g., French, Arabic, Spanish, Russian, or Chinese) is fascinating.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women happened as part of the UN reform agenda, bringing collectively assets and mandates for larger affect. It merges and builds on the vital work of 4 beforehand distinct elements of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which centered solely on gender equality and ladies’s empowerment.

Diversity and inclusion:

At UN Women, we’re dedicated to creating a various and inclusive setting of mutual respect. UN Women recruits, employs, trains, compensates, and promotes no matter race, faith, colour, intercourse, gender identification, sexual orientation, age, means, nationwide origin, or another foundation lined by applicable regulation. All employment is determined on the premise of {qualifications}, competence, integrity and organizational want.

If you want any cheap lodging to help your participation within the recruitment and choice course of, please embody this data in your application.

UN Women has a zero-tolerance coverage on conduct that’s incompatible with the goals and aims of the United Nations and UN Women, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All chosen candidates will probably be anticipated to adhere to UN Women’s insurance policies and procedures and the requirements of conduct anticipated of UN Women personnel and can due to this fact bear rigorous reference and background checks. (Background checks will embody the verification of educational credential(s) and employment historical past. Selected candidates could also be required to present further data to conduct a background check.)

Note: Applicants should be certain that all sections of the application kind, together with the sections on training and employment historical past, are accomplished. If all sections usually are not accomplished the application could also be disqualified from the recruitment and choice course of.

Application Process

Interested candidates should submit their application on-line by 18 June 2025, 11:59 AM (native time). Applicants are suggested to be certain that all sections of the application kind, together with employment and training historical past, are totally accomplished. Incomplete functions might not be thought-about.

Apply now

For inquiries or to request cheap lodging in the course of the recruitment course of, please point out your wants in your application.

This alternative is right for rising professionals keen to contribute to a world motion working towards a world free from violence in opposition to girls and ladies. If you’re enthusiastic about gender equality and expert in monetary and operational administration, apply now and be part of UN Women’s mission to make a long-lasting affect.

For extra alternatives, please go to Opportunities For Youth.