Apply for Procurement Assistant, Mexico Job Vacancy | Position

Background

Job Purpose and Organizational Context

This job description is a direct response to UNDP’s improved enterprise mannequin in Mexico. It displays a brand new workplace construction that has just lately been put in place to help the imaginative and prescient expressed in an rising portfolio of Country Office (CO) programmes and to facilitate a extra collaborative strategy to work throughout the workplace and with exterior companions. This construction can be designed to supply the inspiration for a brand new emphasis on sub-national degree work, help increased supply charges, and to rework UNDP right into a studying group and ‘fit-for-purpose’ to ship on Agenda 2030 which in flip will help nationwide staff and institutional capability improvement.

By supporting Mexico’s State Governments to combine the 2030 strategy into their planning and budgeting processes, and the entire public coverage cycle, UNDP advances inclusion and equality within the nation. Also, as an engagement technique, that is anticipated to permit new areas of joint work to be recognized. Also, the CO has been tailoring localized integral options to particular sustainable improvement points and is crafting methodologies and toolboxes to get these options able to be deployed and escalated in different geographical areas.

The diversification and localized options technique initially enhance the variety of initiatives to be managed by the CO, lots of which deal with small budgets to be allotted in a large set of actions. This mixture requires wonderful programme administration and oversight of procurement processes and an organizational construction able to ship and scale outcomes.

UNDP is striving to make sure its procurement perform and practices are an integral part of UNDP’s aggressive benefit as a improvement companion of selection. This requires putting extra consideration on strategically integrating procurement on the challenge design stage, stimulating innovation in specs and applied sciences, and adopting extra sustainable manufacturing and consumption practices that align with UNDPs sustainable improvement objectives. Sustainable procurement means ensuring merchandise, companies, and purchases are as sustainable as potential with the bottom environmental affect and most constructive social outcomes. In implementing UNDP strategic procurement priorities, Country workplaces will try to make use of versatile strategies for high-value/low-risk and well timed supply that meet the wants of its shoppers and key stakeholders.

Duties and Responsibilities

Under the steering and supervision of the DRR, Operations Manager, or Procurement Specialist, the Procurement Assistant offers procurement companies making certain top quality and accuracy of labor. S/he promotes a client-focused, high quality, and results-oriented strategy within the Unit.

The Procurement Assistant works in shut collaboration with Operations, Programme and challenge groups within the Country Office and UNDP HQ and with distributors to change info and guarantee constant supply of procurement companies.

UNDP adopts a portfolio strategy to accommodate altering enterprise wants and leverage linkages throughout interventions to attain its strategic objectives. Therefore, UNDP personnel are anticipated to work throughout items, capabilities, groups, and initiatives in multidisciplinary groups to be able to improve and allow horizontal collaboration.

1.) Implement sustainable procurement methods and insurance policies which can be in alignment with ideas of equity, integrity and transparency to attain finest worth for cash.

• Ensure full compliance of procurement actions with UNDP guidelines, rules, insurance policies and techniques.
• Provide inputs to mapping CO procurement enterprise processes in session with direct supervisor and workplace administration.

2.) Support procurement processes for CO, initiatives, and different UN Agencies.

• Provide inputs for preparation of procurement plans for the nation workplace and initiatives.
• Support preparation of RFQ, ITB or RFP paperwork, and obtain and conduct preliminary analysis of quotations, bids or proposals.
• Prepare Purchase Orders and contracts in and outdoors of e-procurement, put together recurring buy orders for contracting companies, create distributors and purchaser profiles in e-procurement; and keep the submitting system within the Procurement unit.
• Prepare submissions for inside procurement overview committees (CAP, RACP and ACP).

3.) Contribute to implementation of sourcing methods to search out finest values within the market.

Update rosters of suppliers.

4.) Support procurement data constructing and data sharing in CO.

• Participate in procurement coaching for operations and challenge workers.
• Make sound contributions to data networks and communities of observe.

The incumbent performs different duties inside their purposeful profile as deemed crucial for the environment friendly functioning of the Office and the Organization

Supervisory/Managerial Responsibilities: None

Required Skills and Experience

Education

• Secondary schooling is required
• A college diploma in Business Administration, Public Administration, Finance, Economics or equal will probably be given due consideration, however it isn’t a requirement.
• CIPS degree 2 is extremely fascinating for this place and candidates holding this degree on the time of application can have a definite benefit. If the specified certification shouldn’t be accessible on the time of recruitment, it must be obtained inside one yr of recruitment. Candidates holding a CIPS certification at any degree under on the time of application can have a proportionate benefit.

Experience, Knowledge, and Skills

• Minimum of 5 years (with highschool diploma) or 2 years (with bachelor’s diploma) of related progressively accountable administrative expertise is required on the nationwide and worldwide degree. epfMCFC cPILt
• Experience in the usage of computer systems, workplace software program (MS Word, Excel, and many others.), database packages, and web- based mostly administration techniques reminiscent of ERP.

Language Requirements

• Fluency in spanish.
• Working data of english.

Competencies

Core :

Achieve Results

LEVEL 1: Plans and screens personal work, pays consideration to particulars, delivers high quality work by deadline.

Think Innovativel

LEVEL 1: Open to artistic concepts/recognized dangers, is pragmatic downside solver, makes enhancements.

Learn Continuously

LEVEL 1: Open minded and curious, shares data, learns from errors, asks for suggestions.

Adapt with Agility

LEVEL 1: Adapts to vary, constructively handles ambiguity/uncertainty, is versatile.

Act with Determination

LEVEL 1: Shows drive and motivation, capable of ship calmly in face of adversity, assured

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding in direction of others, kinds constructive relationships.

Enable Diversity and Inclusion

LEVEL 1: Appreciates/respects variations, conscious of unconscious bias, confronts discrimination

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Procurement

Sourcing

• Ability to search out, consider and interact suppliers of products and companies

Procurement

Financial Analysis

• Knowledge of evaluating companies, initiatives, budgets, and different finance associated transactions to find out their efficiency and suitability

Procurement

Data Management

• Knowledge of processing, storing and validating procurement information.

Procurement

Procurement Management

• The skill to amass items, companies or works from an outdoor exterior supply.

Business Management

Customer

Satisfaction/ShopperManagement

• Ability to reply well timed and appropriately with a way of urgency, present constant options, and ship well timed and high quality outcomes and/or options to satisfy and perceive the actual clients’ wants.
• Provide inputs to the event of customer support technique
• Look for methods so as to add worth past shoppers’ quick requests
• Ability to anticipate shopper’s upcoming wants and issues

Business Management

Communication

• Ability to speak in a transparent, concise and unambiguous method each via written and verbal communication; to tailor messages and select communication strategies relying on the viewers
• Ability to handle communications internally and externally, via media, social media and different applicable channels

Business Management

Working with Evidence and Data

• Ability to examine, cleanse, rework and mannequin information with the purpose of discovering helpful info, informing conclusions and supporting decision-making

Equal alternative

As an equal alternative employer, UNDP values variety as an expression of the multiplicity of countries and cultures the place we function and, as such, we encourage certified candidates from all backgrounds to apply for roles within the group. Our employment choices are based mostly on benefit and suitability for the position, with out discrimination.

UNDP can be dedicated to creating an inclusive office the place all personnel are empowered to contribute to our mission, are valued, can thrive, and profit from profession alternatives which can be open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP doesn’t tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All chosen candidates, due to this fact, endure related checks and are anticipated to stick to the respective requirements and ideas.

Probation

For all new UNDP mounted time period appointments (FTA), together with for workers members being transferred or seconded to UNDP beneath the Inter-Organization Agreement regarding Transfer, Secondment or Loan of Staff, on an appointment of a couple of yr, continuation of the appointment past the preliminary 12 months is contingent upon the profitable completion of a probationary interval.

Right to pick out a number of candidates

UNDP reserves the fitting to pick out a number of candidates from this emptiness announcement. We might also retain functions and think about candidates making use of to this publish for different related positions with UNDP on the similar grade degree and with related job description, expertise and academic necessities.

Scam alert

UNDP doesn’t cost a price at any stage of its recruitment course of. For additional info, please see www.undp.org/scam-alert.