Apply for PROCUREMENT ASSISTANT, Kingston, Jamaica Job Vacancy | Position

Organizational Setting and Reporting

This place is predicated within the Office of Administrative Services (OAS) of the International Seabed Authority in Kingston, Jamaica. The International Seabed Authority (ISA) is a global group established below the United Nations Convention on the Law of the Sea (UNCLOS) and the 1994 Agreement regarding the Implementation of Part XI of the United Nations Convention on the Law of the Sea. The ISA is the group via which States Parties to UNCLOS shall, in accordance with the regime for the seabed and ocean ground and subsoil thereof past the boundaries of nationwide jurisdiction (the Area) established in Part XI and the 1994 Agreement, arrange and management actions within the Area, significantly with a view to administering the assets of the Area. The Procurement Assistant is anticipated to help requisitioning models on the total vary of procurement points, offering help and steerage in any respect stage of the procurement cycle. Prepare and distribute solicitations and managed all elements of the method till the case file is duly closed, together with funds for Goods and Services delivered.

Responsibilities

Under the general steerage of the Director, OAS and the direct supervision of the Associate Procurement Officer and inside delegated authority, the Procurement Assistant:

• Reviews, information and prioritizes buying requests and obtains extra info/documentation as required; offers help to requisitioners in getting ready specs of products; proposes product substitutions in step with necessities to realize value financial savings; seeks affirmation of the supply of funding sources .
• Identify and suggest sources of procurement; interview potential suppliers upon request.
• Produces tender paperwork (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based mostly on the phrases of reference drafted by the requisitioning unit and reviewed by the Associate Procurement Officer.
• Prepares abstracts of affords and compile information contained in quotations, proposals and bids to find out which provider can ship the required items/providers at the perfect phrases and lowest prices doable with due consideration to high quality, supply time, immediate cost and different reductions, transportation prices, and so forth.
• Enters into negotiation of phrases and circumstances of orders below the steerage of the Associate Procurement Officer; obtains credit score and different info on proposed suppliers.
• Finalizes buy orders and contracts for approval by the Associate Procurement Officer and/or the Director for Administrative Services;
• Prepares submission to the Contracts Committee for evaluation and subsequent approval by the licensed official, in circumstances the place the Associate Procurement Officer shouldn’t be obtainable .
• Resolves points/issues associated to delivered items, together with discrepancies between buy orders and objects/portions shipped or obtained; prepares and indicators Return to Vendor types for unacceptable and/or broken items obtained.
• Ensures the well timed provision of particular items and providers in the course of the periods of the Authority
• Processes tax exemption letters for all invoices aiming to course of them inside 30 days of receipt. Also, processes tax exemption letters for imports/exports for workers members in response to their entitlements.
• Responsible for petty money float/reimbursement with no delegation of authority for expenditure
• Reconciles the bank card statements month-to-month
• Maintains related inside databases and information; retains monitor of any contractual agreements, and informs affected customers of contractual rights and obligations.
• Researches, retrieves and presents info from quite a lot of inside and exterior sources on sources of provide, distributors by commodity, upon request. epZVLYQ DbdPOB
• Drafts quite a lot of correspondence related to the position.
• Assists with the gathering and evaluation of knowledge in addition to preparation of knowledge displays and studies for info sharing, upon request.
• Assists with visualizations and updating info materials such info for the web site throughout periods.
• Performs different duties as assigned.

Competencies

• Professionalism: Knowledge of procurement insurance policies, processes, and procedures and of buying and accounting strategies. Knowledge of monetary guidelines and rules and skill to analysis and collect info from quite a lot of commonplace sources, and to apply common sense within the context of assignments given. The skill to carry out evaluation, modeling and interpretation of knowledge in help of decision-making. Shows delight in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes; is motivated by skilled slightly than private considerations; exhibits persistence when confronted with troublesome issues or challenges; stays calm in traumatic conditions. Commitment to implementing the purpose of gender equality by making certain the equal participation and full involvement of men and women in all elements of labor.
• Planning and Organizing: Develops clear objectives which are in step with agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates applicable period of time and assets for finishing work; foresees dangers and permits for contingencies when planning; displays and adjusts plans and actions as crucial; makes use of time effectively.
• Client Orientation: Considers all these to whom providers are offered to be “clients” and seeks to see issues from shoppers’ standpoint; establishes and maintains productive partnerships with shoppers by gaining their belief and respect; identifies shoppers’ wants and matches them to applicable options; displays ongoing developments inside and outdoors the shoppers’ surroundings to maintain knowledgeable and anticipate issues; retains shoppers knowledgeable of progress or setbacks in tasks; meets timeline for supply of services or products to shopper.

Education

A High faculty diploma or equal is required. A college diploma or larger in procurement, administration or associated fields is fascinating.

Job – Specific Qualification

Not obtainable.

Work Experience

• A minimal of seven (7) years of expertise in procurement, contracting, administrative providers, contract administration, or associated space is required. The minimal years of related expertise is decreased to five for candidates who possess a first-level college diploma or larger.
• Experience within the application of ISA/UN’s inside procurement insurance policies, processes and procedures in relation to the acquisition of a variety of provides and providers is required.
• Experience working with Enterprise Resource Planning (ERP) system or comparable system is fascinating.
• Experience in a procurement workplace surroundings is fascinating.
• A minimal One (1) 12 months expertise in information analytics or associated space is fascinating .

Languages

English and French are the working languages of the International Seabed Authority Secretariat. For the place marketed, fluency in English is required. Knowledge of one other official United Nations language is fascinating.

Assessment

Evaluation of certified candidates might embody an evaluation train which can be adopted by a competency-based interview.

Special Notice

• Appointment or project towards this place is for an preliminary interval of 1 12 months. The appointment or project and renewal; is due to this fact topic to the supply of the put up or funds, budgetary approval or extension of the mandate.
• This place is topic to native recruitment pursuant to workers rule 4.4 of the United Nations Staff Rules. All workers within the General Service and associated classes shall be recruited within the nation or inside commuting distance of every workplace, regardless of their nationality and of the size of time they could have been within the nation. A workers member topic to native recruitment shall not be eligible for the allowances or advantages solely relevant to worldwide recruitment.
• Applicants who efficiently undergo a aggressive recruitment course of and are really helpful for choice and/or inclusion within the roster of pre-approved candidates for subsequent job openings on the similar stage and with comparable capabilities, might have their application info and roster standing shared with different UN Organizations. Such candidates could also be contacted by different UN Organizations for comparable job openings, topic to the affirmation of their curiosity. Placement on the roster is not any assure of a future choice.
• At the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the best requirements of effectivity, competence and integrity, with due regard to geographic variety. All employment selections are made on the idea of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive surroundings of mutual respect. The United Nations recruits and employs workers no matter gender identification, sexual orientation, race, spiritual, cultural and ethnic backgrounds or disabilities. Reasonable lodging for candidates with disabilities could also be offered to help participation within the recruitment course of when requested and indicated within the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the best requirements of effectivity, competence, and integrity. Candidates won’t be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to imagine that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by power or below unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work surroundings, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor site visitors offences will not be thought-about for employment. Due regard will likely be paid to the significance of recruiting the workers on as vast a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and below circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking surroundings. Reasonable lodging could also be offered to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-General, who might assign them to any of the actions or places of work of the United Nations in accordance with workers regulation 1.2 (c). Further, workers members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge capabilities in numerous responsibility stations below circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Applicants are urged to fastidiously observe all directions obtainable within the on-line recruitment platform, inspira, and to consult with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates will likely be carried out on the idea of the knowledge submitted within the application in response to the analysis standards of the job opening and the relevant inside legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and pointers. Applicants should present full and correct info pertaining to their private profile and {qualifications} in response to the directions offered in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which have been submitted. Candidates below critical consideration for choice will likely be topic to reference checks to confirm the knowledge offered within the application. Job openings marketed on the Careers Portal will likely be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.