Apply for Finance and Administrative Assistant – G5(DC), Harare, Zimbabwe Job Vacancy | Position

Grade: G5

Vacancy no.: DC/HARARE/GS/2025/01 Publication date: 13 February 2025 Application deadline (midnight Harare time): 17 March 2025

Job ID: 12746 Department: RO-Africa Organization Unit: CO-Harare Location: Harare Contract kind: Fixed Term

The ILO is issuing a name for expression of curiosity for the above place. The choice course of will not be topic to the foundations and procedures outlined in Annex I of the ILO Staff Regulations

The following are eligible to apply:

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• Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates

The ILO values variety amongst its employees. We welcome purposes from certified ladies and males, together with these with disabilities. If you might be unable to finish our on-line application type because of a incapacity, please ship an e-mail to ilojobs@ilo.org.

Introduction

The International Labour Organization Country Office for Zimbabwe (CO-Harare) based mostly in Harare is in search of candidates to fill the above vacant submit to be stationed in Zimbabwe.

Background

The International Labour Organization (ILO) seeks to advance social justice and respectable work, that are important for poverty alleviation and sustainable, inclusive growth. To obtain these targets, the ILO implements Decent Work Country Programmes (DWCPs), that are strategic frameworks developed with member international locations to handle respectable work challenges whereas supporting nationwide growth targets. These programmes are partly delivered via growth Cooperation initiatives.

The Skills for Youth and Women Employability and Productivity Project (SYWEP) is a collaborative initiative between the African Development Bank (AfDB), the Government of Zimbabwe, and the International Labour Organization (ILO). It goals to boost the employability and productiveness of youth and ladies by offering demand-pushed expertise coaching, supporting enterprise growth, and strengthening linkages to aggressive worth chains. The mission targets agriculture worth chains, which provide vital employment and enterprise alternatives.

A key focus of SYWEP is strengthening expertise growth methods by bettering the standard and relevance of technical and vocational schooling and coaching (TVET) packages. The mission aligns coaching curricula with labour market calls for and promotes work-based mostly studying fashions equivalent to apprenticeships, internships, and enterprise-based mostly coaching. These initiatives intention to make sure that younger individuals and ladies achieve the abilities required for employment or self-employment.

To foster enterprise growth and job creation, SYWEP supplies enterprise growth help, together with teaching, mentoring, and entry to finance. The mission prioritizes the expansion of youth- and ladies-led enterprises, guaranteeing they obtain the required technical help to change into aggressive and sustainable. It additionally strengthens enterprise help establishments, cooperatives, and associations, facilitating higher entry to assets, markets, and networks.

The mission enhances market linkages and productiveness by integrating youth and ladies into aggressive worth chains via improved manufacturing methods and processing. SYWEP helps worth addition infrastructure and enterprise hubs to spice up productiveness and competitiveness. Additionally, the mission leverages digital options and e-commerce platforms to broaden market alternatives for younger entrepreneurs and small companies.

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SYWEP promotes gender equality and social inclusion by addressing structural limitations that restrict ladies’s participation in financial actions. The mission implements affirmative motion measures to extend ladies’s illustration in historically male-dominated sectors whereas offering focused help to susceptible teams, together with individuals with disabilities and marginalized communities. It additionally integrates methods to fight gender-based mostly discrimination and enhance entry to financial alternatives.

The mission is carried out via a multi-stakeholder strategy, involving authorities ministries, non-public sector actors, civil society organizations, and coaching establishments. It builds on present AfDB-funded initiatives, such because the Sustainable Enterprise Development for Women and Youth (SEDWAY) and Boosting Gender Equality for Youth Employment (BG4YE), to maximise impression. Additionally, SYWEP incorporates coverage dialogue and capability-constructing parts to strengthen nationwide methods for expertise growth, enterprise help companies, and employment promotion.

Through this strategy, SYWEP goals to realize a number of key outcomes, together with elevated employability of youth and ladies, development of sustainable youth- and ladies-led enterprises, and enhanced participation in aggressive worth chains. Additionally, the mission seeks to create a extra enabling coverage and institutional surroundings for youth and ladies’s financial empowerment, contributing to inclusive and sustainable financial growth in Zimbabwe.

Reporting traces: The incumbent will work below the general duty of the Director of ILO/CO-Harare and the direct supervision of the National Project Coordinator of the Skills for Youth and Women Employability and Productivity Project. The incumbent will obtain additional technical steering from CO Harare Operations Officer.

Description of Duties

1. Maintain mission monetary data and monitoring methods to report and reconcile expenditures, balances, funds, statements and different knowledge for each day transactions and experiences.

2. Check, evaluation, course of and put together all documentation, together with contracts, and guarantee correctness and accuracy for monetary clearances and funds.

3. Prepare correspondence on personal initiative to confirm knowledge, deal with and reply queries and comply with-up as mandatory with mission and ILO employees, consultants and counterparts. Draw the eye of involved officers to issues requiring instant consideration.

4. Review and request extra info on the monetary experiences of mission implementing companions, guaranteeing compliance with ILO guidelines earlier than submitting to the Finance Unit.

5. Classify and assign finances codes, confirm and course of claims for fee, check fee vouchers, costs and claims invoices.

6. Provide administrative and monetary backstopping help and steering to mission employees and consultants with respect to funds, entitlements, journey claims and different necessities regarding accounts and finance.

7. Consult with Finance Unit and mission group on guidelines, rules and procedures, and inform mission employees, companions and consultants of latest or revised procedures and practices.

8. Prepare recurring experiences as scheduled and help in getting ready particular experiences for donor reporting, for finances preparation, audits or different causes.

9. Calculate and compile value estimates and take part in finances evaluation and forecasts as required.

10. Provide help, when mandatory, within the preparation and working of mission workshops and conferences.

11. Arrange for the native procurement of products and companies for the mission in keeping with mission work plan and finances working carefully with Finance and the technical group.

12. Maintenance, safekeeping and reporting of mission property and stock. Work carefully with the Finance to make sure that mid and finish of 12 months bodily stock/asset verification is undertaken and reconciled to data.

13. Perform different related duties as assigned.

Required {qualifications}

Education

Completion of secondary college schooling. Formal coaching in accounting and/or finance and administrative discipline can be an asset.

Experience

At least 5 years of progressively accountable monetary and administrative work. Experience of working with an enterprise useful resource planning (ERP) system, particularly finance modules.

Languages

Excellent information of English and good information of Shona or Ndebele

Competencies

i) Knowledge and understanding of a fancy physique of economic and administrative guidelines, pointers and procedures. ii) Good information of worldwide accounting requirements equivalent to International Public Sector Accounting Standards (IPSAS) or different worldwide or nationwide accounting requirements. iii) Knowledge of procedures for the preparation of paperwork and administrative kinds, and for the creation and upkeep of submitting methods. iv) Good analytical expertise. v) Ability to purpose and make sound judgements. vi) Ability to keep up monetary data and put together accounting experiences and statements. vii) Demonstrate accountable behaviour and capacity to concentrate to element. viii) Ability to cope with confidential issues with discretion. ix) Display excessive requirements of moral conduct. x) Proficient in pc software program (Microsoft Word, PowerPoint, Excel, Adobe Reader) and capacity to make use of different software program packages required by the Office (i.e. IRIS). xi) Ability to judge correspondence and inquiries for finest plan of action. xii) Ability to answer work associated inquiries in an applicable method. xiii) Ability to acquire companies from different work models inside or outdoors the workplace for completion of duties. xiv) Ability to speak successfully each orally and in writing. xv) Ability to work on personal initiative in addition to a member of a group. xvi) Organizational expertise. xvii) Ability to cope with individuals with tact and diplomacy. xviii) Ability to work in a multicultural surroundings and gender-delicate behaviour and attitudes are additionally required.

Recruitment course of

Please notice that every one candidates should full an on-line application type. To apply, please go to ILO Jobs. The system supplies directions for on-line application procedures.

Evaluation (which can embrace one or a number of written checks and a pre-interview competency-based mostly evaluation centre) and the interviews will tentatively happen in the course of the 3 to 4 months following the application deadline. Candidates are requested to make sure their availability ought to they be quick listed for additional consideration.

Depending on the situation and availability of candidates, assessors and interview panel members, the ILO could use communication applied sciences equivalent to Skype, Video or teleconference, e-mail, and so on for the evaluation and analysis of candidates on the completely different levels of the recruitment course of.

Fraud warning

The ILO doesn’t cost any price at any stage of the recruitment course of whether or not on the application, interview, processing or coaching stage. Messages originating from a non ILO e-mail account – @ilo.org – ought to be disregarded. In addition, the ILO doesn’t require or must know any info regarding the checking account particulars of candidates.