Apply for Administrative Assistant to the Chief of Department – PPS, Geneva, Switzerland Job Vacancy | Position

INTERNATIONAL TELECOMMUNICATION UNION

ITU is the main United Nations company for info and  communication applied sciences, with the mission to join the world. To obtain this, ITU manages the radio-frequency spectrum and satellite tv for pc orbits at the worldwide degree, works to enhance communication infrastructure in the growing world, and establishes world requirements that foster seamless interconnection of an enormous vary of communication methods. ITU additionally organizes world Telecom occasions bringing collectively the most influential representatives of authorities and the non-public sector to alternate concepts and data for the profit of all.

Administrative Assistant to the Chief of Department – PPS

Vacancy discover no: 1922 Sector: BDT Department: PPS Country of contract: Switzerland Duty station:  Geneva

Position quantity: TD05/G6/6 Grade: G6 Type of contract: Fixed-term Duration of contract: 2 years with chance of renewal Recruitment open to: External Application deadline (Midnight Geneva Time): 6 March 2025

ORGANIZATIONAL UNIT

The Telecommunication Development Bureau (BDT) is accountable for the group and coordination of the work of the Telecommunication Development Sector of the Union. BDT offers primarily with growth insurance policies, methods, programming, tasks, in addition to technical cooperation actions to allow and foster common entry to inexpensive, excessive-high quality and safe telecommunications/ICTs and Foster equitable and inclusive use of telecommunications/ICTs to empower folks and societies for sustainable growth. To successfully and effectively serve the wants of Member States, BDT is organized into 4 useful areas:

• Operations Coordination Department (Office of the Deputy to the Director) (DDR)
• Projects, Partnerships & Digital Skills Department (PPS)
• Digital Networks & Environment Department (DNE)
• Digital Knowledge Society Department (DKS)

To achieve success, BDT should create clear and easy mechanisms to develop partnerships with donors, foundations, and the non-public sector, and coordinate the supply of these assets to meet the wants of Member States. The Projects, Partnerships & Digital Skill Department (PPS) supplies a discussion board for Member States to collaborate in our Study Groups. To create the vital synergy, useful resource mobilization and challenge design are mixed on this division. The Department is accountable for the strategic planning that can correctly place the BDT to accomplish its organizational targets and goals, fostering partnerships and mobilizing assets. As nicely, it supplies experience in the areas ICT capability and digital abilities growth, important exercise to assist to shut the Digital Divide. It additionally undertakes initiatives and actions in the framework of the WTDC Plan of Action and strengthen relations with the ITU-D membership.

ORGANIZATIONAL CONTEXT

Under the supervision of the Chief of the Projects, Partnerships and Digital Skills Department, this place stories to a senior supervisor accountable for managing and coordinating the work of the Department. The function of this put up is to present administrative and secretarial assist companies to the Chief of Department, guaranteeing the easy working of the Office and the environment friendly move and administration of info. This includes direct contact with different workers members and interactions with excessive-rating officers, each inside and out of doors the Organization. The put up requires the capability to prioritize duties and to set up work independently, based mostly on normal path from the supervisor.

DUTIES AND RESPONSIBILITIES

The incumbent will:

• Provide administrative assist to the Chief of Department with respect to  communications, conferences and workflows. Identify advanced or delicate topics, and contacts which require particular remedy, in addition to precedence points that want to be introduced to the supervisor’s consideration. As acceptable, present info and steering to workers in any respect ranges inside the Department to guarantee understanding of intent and deadlines.
• Arrange appointments and keep supervisor’s calendar, obtain guests, place and display phone calls and reply enquiries from different departments of the Union, administrations, and regional organizations, each worldwide and personal, regarding actions or issues associated to the Chief of the Department. Upon receipt, look at, register and type the Department’s mail – correspondence and paperwork, guaranteeing correct distribution.
• Organize and facilitate the administrative work of the workplace, together with establishing the submitting system, inner procedures, and monitoring methods for correspondence and paperwork. Verify that the work is accomplished in accordance with company requirements and inside established deadlines; monitor work progress and prioritize instances of concern for the supervisor. emrxeKt BP08Dh
• Draft letters and facilitate the circulation and translation of correspondence addressed to the Chief of the Department, as required; help in the preparation of particular paperwork; file and collate replies acquired in paperwork, the place vital.
• Prepare and keep the Chief of the Department’s recordsdata for the BDT Management Committee, conferences, conferences and seminars together with submitting of correspondence, paperwork, and data of a confidential nature; get hold of paperwork and data required for the preparation of shows, speeches, and stories by the Chief of the Department.
• Organize workshops, trainings, seminars, conferences, and colloquiums taking accountability for the administrative particulars and logistics. This consists of finalization of the agenda, sending invites, producing and distributing documentation, taking notes, making ready assembly minutes, following up on required actions and guaranteeing compliance with protocol issues.
• Coordinate journey preparations, schedules, and reservations for the Chief of Department’s journey.
• Ensure liaison between the Department and the BDT HR Focal Point on all issues associated to workers administration and recruitment.
• Follow-up on the preparation of stories, correspondence, briefing notes and different paperwork by workers for the supervisor; evaluation these paperwork and make adjustments to their format or type, in accordance with customary practices; may make casual translations into one other official language.
• Perform different associated duties as assigned.
Overseas profession festivals

CORE COMPETENCIES

Applying Expertise; Effective  Communication; Learning and Knowledge Sharing; Organizational Commitment; Results-Focused, and; Teamwork and Collaboration.

FUNCTIONAL COMPETENCIES

Client and Service Orientation

Innovation and Facilitating Change

Planning and Organising

TECHNICAL COMPETENCIES

• Computer literacy with the capability to successfully use customary workplace software program instruments and different workplace applied sciences to create paperwork, alternate, and archive e-mail, and keep digital submitting methods.
• Ability to evaluation correspondence for conformity with established procedures and guarantee accuracy of statements earlier than it is signed or authorized by the Chief of Department or the different skilled workers.

QUALIFICATIONS REQUIRED

Education:

Complete secondary schooling with a diploma OR full equal technical or industrial research with a diploma. For inner candidates, compulsory education together with 13 years of qualifying expertise could also be accepted in lieu of full secondary schooling with a diploma for promotion or rotation functions.

Experience:

At least eight years of expertise in the subject of the put up. (A most of three years of research in the subject of the put up and in a acknowledged college could substitute the required expertise on the foundation of one yr of  education for one yr of expertise).

Languages:

Knowledge of one of the six official languages of the Union (Arabic, Chinese, English, French, Russian, Spanish) at superior degree and data of a second official language at intermediate degree. Knowledge of a 3rd official language can be a bonus.

BENEFITS AND ENTITLEMENTS

Annual Salary (Net of Tax) 86,924.- CHF – 115,574.- CHF with out dependents.

According to ITU Staff Regulations and Rules, appointments to posts in the General Service class are topic to native recruitment situations.

INFORMATION ON RECRUITMENT PROCESS

Please be aware that every one candidates should full an on-line application and supply full and correct info. To apply, please go to the ITU profession web site. The analysis of candidates relies on the standards in the emptiness discover, and should embrace checks and/or assessments, in addition to a competency-based mostly interview. ITU makes use of communication applied sciences akin to video or teleconference, e-mail correspondence, and so forth. for the evaluation and analysis of candidates. Please be aware that solely chosen candidates might be additional contacted and candidates in the ultimate choice step might be topic to reference checks based mostly on the info offered. Messages originating from a non ITU e-mail account – @itu.int – needs to be disregarded. ITU doesn’t cost a charge at any stage of the recruitment course of.

ITU applies a zero-tolerance coverage towards all varieties of harassment. ITU is dedicated to variety and inclusion inside its workforce, and encourages all candidates, irrespective of gender, nationality, spiritual and ethnic backgrounds, together with individuals with disabilities, to apply to grow to be a part of the group. Achieving gender stability is a excessive precedence for ITU.