Apply for Finance Associate, Jakarta Job Vacancy | Position

Background

Diversity, Equity and Inclusion are core ideas at UNDP: we worth range as an expression of the multiplicity of countries and cultures the place we function, we foster inclusion as a approach of guaranteeing all personnel are empowered to contribute to our mission, and we guarantee fairness and equity in all our actions. Taking a ‘depart nobody behind’ strategy to our range efforts means growing illustration of underserved populations. People who determine as belonging to marginalized or excluded populations are strongly inspired to apply. Learn extra about working at UNDP together with our values and inspiring tales.

UNDP doesn’t tolerate sexual exploitation and abuse, any type of harassment, together with sexual harassment, and discrimination. All chosen candidates will, subsequently, bear rigorous reference and background checks.

The United Nations Development Programme (UNDP) is the information frontier group for sustainable growth within the UN Development System and serves because the integrator for collective motion to understand the Sustainable Development Goals (SDGs). UNDP is the main United Nations group preventing to finish the injustice of poverty, inequality, and local weather change. Working with our broad community of specialists and companions in 170 nations, we assist nations to construct built-in, lasting options for individuals and planet.

UNDP Indonesia has a posh and difficult Country Programme masking a variety of surroundings associated points, together with local weather change mitigation and adaptation, environmental governance and pure useful resource administration, air pollution, defending biodiversity, renewable energies and waste administration. The Programme additionally pursues linkages with different tasks and programmes addressing points resembling catastrophe threat discount, poverty eradication and inequalities below the framework of Sustainable Development Goals.

The United Nations Sustainable Development Cooperation Framework (UNSDCF) and UNDP Country Programme Document (CPD) are designed in full alignment with the 2030 agenda, The strategic priorities of UNDP Indonesia for the subsequent five-years are encapsulated below 4 end result areas: 1) Inclusive Human Development; 2) Economic Transformation, 3) Resilience to Climate Change and Disasters, and 4) Innovations for accelerating the achievement of the SDGs.

Within the Indonesia Country Office (CO), the Operations Team gives programme with spine assist and companies associated to finance, procurement, human sources, digital companies, journey, and logistics, in addition to frequent companies and CO transactions assist. The staff additional gives demand-driven Common companies to the UN companies (per agreed procedures). In addition, the staff will present administrative assist to UNDP Staff together with undertaking personnel on areas resembling protocol, visa facilitation, journey, and others.

Within the Country Office (CO), the Programme staff has a duty of growing, offering oversight, and guaranteeing adherence to the standard requirements of UNDP’s tasks and programmes in full alignment with the priorities set out within the CPD and UNSDCF. Programme workers present excessive degree recommendation on programming, technical points lined below the CPD, advocate for UNDP Corporate messages and have interaction companions together with governments, personal sector, growth companions, civil society organizations, UNDP company our bodies together with regional and Headquarters to coordinate and catalyze information, classes studying and partnerships to design efficient and modern programmes.

Programme staff additional oversees efficient implementation of the nation programme and its outcomes and strategic route of UNDP, contribution to UN cooperation framework. The staff additional ensures that high quality ideas as per the UNDP insurance policies and tips are adhered to throughout your entire cycle of programming and throughout administration of portfolios. Strategic partnerships assist useful resource mobilization and determine strategic programme areas of cooperation for new initiatives, together with joint programming alternatives. Programme staff is accountable to take care of efficient partnerships with related growth companions and authorities, UN Agencies, IFIs, authorities establishments, bilateral and multilateral donors, personal sector, and civil society within the designated assist areas.

The CO additionally contains of the Management Performance and Oversight staff that gives strategic steering entrusted with the company alignment, programme finance administration, and high quality assurance. It works carefully with programme groups in target-setting, and outcomes monitoring/reporting.

The strategic communications staff gives information administration and communication assist to all programme interventions. The Finance staff helps the Country Office (CO) within the promotion of its sustainable growth agenda by repeatedly enhancing CO monetary efficiency, delivering sound administration of monetary sources, and guaranteeing robust accountability by means of knowledgeable determination making, efficient monetary administration processes, and clear monetary reporting that complies with worldwide requirements and regulatory tips.

Under the steering and supervision of the Finance Analyst, the Finance Associate ensures efficient execution of monetary companies and processes within the Country Office and clear utilization of monetary sources. The Finance Associate promotes a collaborative, client-oriented strategy in keeping with UNDP guidelines and rules. The Finance Associate could supervise clerical and assist workers of the Finance Unit. The Finance Associate works in shut collaboration with the Operations, Programme, and tasks’ workers within the CO and with UNDP HQ and GSSC workers to alternate data and resolve finance-related points. UNDP adopts a portfolio strategy to accommodate altering enterprise wants and leverage linkages throughout interventions to attain its strategic targets. Therefore, UNDP personnel are anticipated to work throughout models, features, groups, and tasks in multidisciplinary groups with a view to improve and allow horizontal collaboration.

Duties and Responsibilities

1) Support administration and implementation of operational methods and adapt processes and procedures.

• Ensure CO monetary processes, monetary data and  reports, and audit follow-up adjust to UNDP Programme and Operations Policies and Procedures (POPP). Implement efficient inside management framework.
• Support workplace administration in getting ready and reviewing CO finance enterprise processes mapping and elaboration of the content material of inside commonplace working procedures in finance in session with the direct supervisor and workplace administration.
• Provide enter for implementation of cost-saving and discount methods in session with the workplace administration.
• Maintain financing and belief fund agreements, comply with up on contributions with the respective undertaking groups (the undertaking staff must be contacting the donor) throughout the CO useful resource mobilization efforts.
• Routinely monitor monetary exception reviews for uncommon actions and/or transactions; and examine anomalies or uncommon transactions. Inform senior CO administration and different UNDP workers at Headquarters of the outcomes of the investigation when passable solutions are usually not obtained.

2) Support administration of budgets of CO administration tasks, clearance of budgets for growth tasks, and functioning of an optimum cost-recovery system.

• Provide researched data for planning and standing of monetary sources of the CO.
• Prepare and modify budgets for UNDP administration tasks, follow-up with HQ on licensed spending limits (ASL) for administration tasks.
• Assist within the preparation of required funds revisions (guaranteeing multiyear funds revision) throughout the unit at required interval and well timed securing of ASLs; and guarantee detailed report conserving of funds launched for tasks in addition to month-to-month ASL reporting for non-core/ GEF tasks.
• Prepare well timed cost-recovery/DPC payments in ERP for the companies supplied by UNDP, implement the income monitoring system, and comply with up on price restoration.

3) Provide accounting and administrative assist to the Finance unit.

• Support correct management of the supporting paperwork for funds invoices and correct doc administration together with systematic archiving.
• Prepare monetary reviews for tasks and administration funds/funds stability; and put together all sorts of invoices.
• Maintain the inner expenditures management system which ensures that invoices processed are matched and accomplished, transactions are appropriately recorded and posted in ERP, and journey claims and different entitlements are duly processed.
• Coordinate and evaluate allotted General Ledger and sub-ledger accounts and assist well timed undertaking closure.
• Take well timed corrective actions on faulty knowledge in ERP and on unposted invoices, together with the invoices with validation errors, match exceptions, and/or unapproved invoices. Prepare monetary reviews as required. Provide well timed response to HQ requests to resolve monetary knowledge points.
• Maintain the Accounts Receivables for UNDP tasks and follow-up with companions on contributions.
• Ensure well timed recording, reconciliation, and submission of VAT claims with related TAX authority and following up on VAT reimbursements.

4) Ensure correct CO money and Treasury administration functioning.

• Act as alternate to Finance Analyst for well timed evaluate of money place for native accounts to make sure enough funds for disbursements and preserve liquidity degree authorized by Treasury. Identify and report receipts and create deposits for income application on a well timed foundation.
• Identify and report contributions.
• Prepare well timed and correct financial institution reconciliations and supply documentation to GSSC in keeping with service degree settlement. Initiate financial institution transfers and offers in ERP.
• Act as alternate to Finance Analyst for well timed preparation of month-to-month cashflow forecast to make sure enough money stability in native checking account.
• Liaise with taking part UN Agencies to acquire disbursement estimate of their money requirement.

5) Ensure facilitation of information constructing and information sharing within the CO.

• Assist in organizing coaching for the operations/ tasks workers on finance, audit and compliance issues, and implementation of Internal Control Framework (ICF).
• Synthesize classes realized and finest practices in monetary administration. eme81zg BIpnb
• Provide sound contributions to information networks and communities of apply.

The incumbent performs different duties inside their practical profile as deemed vital for the environment friendly functioning of the Office and the Organization.

Competencies

Achieve Results:

LEVEL 1: Plans and screens personal work, pays consideration to particulars, delivers high quality work by deadline.

Think Innovatively:

LEVEL 1: Open to inventive concepts/recognized dangers, is pragmatic downside solver, makes enhancements.

Learn Continuously:

LEVEL 1: Open minded and curious, shares information, learns from errors, asks for suggestions.

Adapt with Agility:

LEVEL 1: Adapts to alter, constructively handles ambiguity/uncertainty, is versatile.

Act with Determination:

LEVEL1: Shows drive and motivation, capable of ship calmly in face of adversity, assured.

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding in the direction of others, varieties optimistic relationships.

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect variations, conscious of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Business Management – Customer Satisfaction/Client Management

• Ability to reply well timed and appropriately with a way of urgency, present constant options, and ship well timed and high quality outcomes and/or options to fulfil and perceive the true clients’ wants.
• Provide inputs to the event of customer support technique.
• Look for methods so as to add worth past shoppers’ speedy requests.
• Ability to anticipate shopper’s upcoming wants and considerations.

Business Development – Knowledge Generation

• Ability to analysis and switch data into helpful information, related for context, or conscious of a said want

Business Management – Working with Evidence and Data

• Ability to examine, cleanse, remodel and mannequin knowledge with the objective of discovering helpful data, informing conclusions and supporting decision-making

Finance – Accounting (General)

• Knowledge of accounting ideas, ideas, rules, insurance policies and skill to apply this to strategic and/or sensible conditions.

Finance – Budget Management

• Ability to assist budgetary elements of labor planning course of, drawing and administration of staff budgets

Finance – Financial Reporting and Analysis

• Ability to extract, consider monetary knowledge, derive related findings and current them in a significant and coherent method to facilitate efficient determination making and efficiency monitoring.

Finance – Audit

• Ability to look at and confirm accounts and data

Required Skills and Experience

Education:

• Secondary Education with specialised certification in accounting and/or Finance is required.
• A college diploma in Finance or Accounting fascinating.
• Part-qualified accountants from an internationally accredited institute of accountancy may have a definite benefit.
• Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) required.
• Candidates with no skilled accountancy {qualifications}, however with levels that main in accountancy and/or finance should full UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
• Candidates with no skilled accountancy {qualifications} however with related expertise should efficiently undertake UNDP Accountancy and Finance Test (AFT) earlier than shortlisting and should full the UNDP Finance Training and Certification Programme (FTCP), if recruited.

Experience:

• Minimum 6 years (with highschool diploma) or 3 years (with bachelor’s diploma) of progressively accountable finance and accounting expertise on the nationwide or worldwide degree is required.
• Experience in using computer systems and workplace software program packages (MS Word, Excel, and many others.) and superior information of spreadsheets and web-based administration programs resembling ERP financials and database packages.
• Knowledge of IPSAS and/or IFRS is required.
• Experience with administration of budgets and/or cost-recovery programs is an asset.
• Experience with money administration is fascinating.
• Experience working within the UN system or comparable worldwide organizations is an asset.

Language:

• Fluency in English is required.
• Fluency in Bahasa is required for native workers.

Please observe that continuance of appointment past the preliminary 12 months is contingent upon the profitable completion of a probationary interval.

Disclaimer

Applicant details about UNDP rosters

Note: UNDP reserves the appropriate to pick out a number of candidates from this emptiness announcement. We might also retain purposes and think about candidates making use of to this put up for different comparable positions with UNDP on the similar grade degree and with comparable job description, expertise and academic necessities.

Non-discrimination

UNDP has a zero-tolerance coverage in the direction of sexual exploitation and misconduct, sexual harassment, and abuse of authority. All chosen candidates will, subsequently, bear rigorous reference and background checks, and will likely be anticipated to stick to those requirements and ideas.

UNDP is an equal alternative and inclusive employer that doesn’t discriminate based mostly on race, intercourse, gender id, faith, nationality, ethnic origin, sexual orientation, incapacity, being pregnant, age, language, social origin or different standing.

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