Apply for Procurement Associate [NPSA-6], Dhaka, Bangladesh Job Vacancy | Position

Background

Diversity, Equity and Inclusion are core rules at UNDP: we worth range as an expression of the multiplicity of countries and cultures the place we function, we foster inclusion as a means of making certain all personnel are empowered to contribute to our mission, and we guarantee fairness and equity in all our actions. Taking a ‘go away nobody behind’ strategy to our range efforts means rising illustration of underserved populations. People who determine as belonging to marginalized or excluded populations are strongly inspired to apply. Learn extra about working at UNDP together with our values and inspiring tales.

UNDP doesn’t tolerate sexual exploitation and abuse, any type of harassment, together with sexual harassment, and discrimination. All chosen candidates will, subsequently, endure rigorous reference and background checks.

Over the previous a long time, Bangladesh made outstanding human improvement progress, regardless of frequent intensive and in depth disasters, the influence of local weather change, and, extra not too long ago, the Rohingya refugee disaster. As one of many world’s fastest-growing economies, the nation is an aspirant of LDC graduates and goals to turn out to be a developed nation by 2041.

However, its improvement positive factors haven’t been distributed in an equitable means leading to widening inequality regardless of making good progress in girls financial empowerment. Its financial reliance on international remittances and RMG have more and more being uncovered to the 4th Industrial Revolution and extra not too long ago COVID-19.

In addressing the challenges, the nation was capable of preserve a forward-facing coverage atmosphere. As a outcome, the discount of poverty and inequality, and changing into a resilient nation stay the GoB’s high precedence. The nation can be recognized for its accelerated implementation strategy of Sustainable Development Goals (SDGs) by nationally pushed insurance policies and investments.

In assist of the nation’s ambition, UNDP has been a powerful associate of the federal government in codesigning coverage options, capability constructing and selling improvements. The expectation from UNDP to play an SDG integrator position is rising within the context of the post-UN reform. This Job Description is designed to assist a extra built-in and collaborative means in supporting Bangladesh obtain sustainable improvement and sustainable peace. The Country Office has designed new methods of working that may facilitate extra collaboration throughout the workplace and better supply and emphasize studying and assist to nationwide employees capability improvement.

In this context the Procurement Unit is entrusted with:

• Facilitation of native procurement processes
• Coordination of procurement oversight mechanism
• Advisory assist and oversight of programme / undertaking procurement planning

The Procurement Associate can be part of a staff additionally offering technical assist to programmes and tasks within the CO, or as in any other case directed.

Duties and Responsibilities

Summary of Key Functions:

• Implementation of operational methods
• Support to procurement processes
• Implementation of sourcing technique
• Provision of logistical providers
• Support to data constructing and data sharing

1. Ensures implementation of operational methods specializing in achievement of the next outcomes:

• Full compliance of procurement actions with UN/UNDP guidelines, laws, insurance policies and techniques.
• Provision of inputs to the Project Procurement enterprise processes mapping and elaboration of inner Standard Operating Procedures (SOPs) in Procurement in session with the direct supervisor and workplace administration.
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Preparation of Purchase orders and contracts in and outdoors Atlas, facilitation in vendor creation, upkeep of the submitting system within the procurement Unit.

2. Carry out procurement processes of programmes and tasks specializing in achievement of the next outcomes:

• Provide inputs to the preparation of procurement plans for the workplace.
• Carry out procurement processes together with preparation of RFQs, ITBs or RFPs paperwork, receipt of quotations, bids or proposals, their analysis, negotiation of sure situations of contracts in full compliance with UNDP guidelines and laws.
• Implementation of the inner management system which ensures that Purchase orders are duly ready and dispatched. Timely corrective actions on POs with funds check errors and different issues.
• Presentation of studies on procurement within the Project
• Establishing and monitoring Long Term Agreements for items and providers.
• Preparation of cost-recovery payments in Atlas for procurement providers offered by UNDP to different Agencies.

3. Ensures group of procurement-related logistical providers specializing in achievement of the next outcomes:

• Provision of procurement-related logistical providers and tax exemptions and customs clearance processes.
• Organization of Customs clearance data data and database.

4. Contributes to implementation of sourcing technique specializing in achievement of the next outcome:

• Update of the rosters of suppliers.
• Conduct market analysis and contribute in sourcing methods to be emulated within the CO.

5. Supports data constructing and data sharing within the CO specializing in achievement of the next outcomes:

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• Organization of trainings for the undertaking employees on operations/tasks employees on Procurement and tax exemptions processes.
• Synthesis of classes discovered and finest practices in Procurement.
• Sound contributions to data networks and communities of follow

The incumbent performs different duties inside their useful profile as deemed needed for the environment friendly functioning ofthe Office and the Organization.

Institutional Arrangement:

Under the steering and direct supervision of the Head of Procurement, the Procurement Associate supplies assist to the Procurement Unit working in shut collaboration with unit colleagues and with the Operations, Programme and undertaking groups, UNDP HQs employees and Procurement Support Office in Copenhagen to efficiently ship procurement providers.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and displays personal work, pays consideration to particulars, delivers high quality work by deadline

Think Innovatively:

LEVEL 1: Open to inventive concepts/recognized dangers, is pragmatic drawback solver, makes enhancements

Learn Continuously:

LEVEL 1: Open minded and curious, shares data, learns from errors, asks for suggestions

Adapt with Agility:

LEVEL 1: Adapts to vary, constructively handles ambiguity/uncertainty, is versatile

Act with Determination:

LEVEL 1: Shows drive and motivation, capable of ship calmly in face of adversity, assured

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding in the direction of others, kinds optimistic relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect variations, conscious of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Procurement

Procurement administration

The capability to accumulate items, providers or works from an outdoor exterior supply

Procurement

Contract Management

Knowledge of contract administration ideas, rules and strategies, and talent to apply this to strategic and/or sensible conditions

Procurement

Strategic Sourcing

Knowledge of strategic sourcing ideas, rules and strategies, and talent to apply this to strategic and/or sensible conditions

Procurement

Supplier / Relationship Management

Knowledge of provider administration ideas, rules and strategies, and talent to apply this to strategic and/or sensible conditions

Business Management

Customer Satisfaction/Client Management

• Ability to reply well timed and appropriately with a way of urgency, present constant options, and ship well timed and high quality outcomes and/or options to meet and perceive the true clients’ wants.
• Provide inputs to the event of customer support technique
• Look for methods so as to add worth past shoppers’ instant requests
• Ability to anticipate consumer’s upcoming wants and issues

Business Management

Risk Management

Ability to determine and arrange motion round mitigating and proactively managing dangers

Business Management

 Communication

• Ability to  communicate in a transparent, concise and unambiguous method each by written and verbal communication; to tailor messages and select communication strategies relying on the viewers.
• Ability to handle communications internally and externally, by media, social media and different applicable channels

Required Skills and Experience:

Education:

• Secondary Education is required.
• University Degree or bachelor’s diploma in Business or Public Administration can be given due consideration, however it isn’t a requirement.
• CIPS degree 2 is very fascinating for this place and candidates holding this degree on the time of application may have a definite benefit.
• If the specified certification shouldn’t be out there on the time of recruitment, it needs to be obtained inside one yr of recruitment. Candidates holding a CIPS certification at any degree under on the time of application may have a proportionate benefit

Experience:

• Minimum of 6 years (with highschool diploma) or 3 years (with bachelor’s diploma) of related expertise In procurement and/or administrative expertise is required on the nationwide or worldwide degree.

Required Skill:

• Experience within the utilization of computer systems and workplace software program packages (MS Word, Excel, and so forth) and expertise in dealing with of web-based administration programs.

Desired Skill:

• Experience in preparation of procurement plans for the workplace and tasks and their implementation monitoring;
• Experience in supporting procurement processes for programme and tasks;
• Experience in group of procurement-related logistical providers.
• Experience of implementation of sourcing technique.
• Experience in improvement and replace of the rosters of suppliers, implementation of provider choice and analysis;
• Experience in develop and preserve vendor administration and carryout common evaluation of vendor efficiency evaluation;
• Experience in partaking with stakeholders;
• Previous expertise in related positions and with related roles can be a bonus.

Language:

• Fluency in English and Bangla is required.

Disclaimer

Important data for US Permanent Residents (‘Green Card’ holders)

Under US immigration legislation, acceptance of a employees place with UNDP, a world group, could have important implications for US Permanent Residents. UNDP advises candidates for all skilled degree posts that they have to relinquish their US Permanent Resident standing and settle for a G-4 visa, or have submitted a sound application for US citizenship previous to graduation of employment.

UNDP shouldn’t be able to offer recommendation or help on making use of for US citizenship and subsequently candidates are suggested to hunt the recommendation of competent immigration attorneys relating to any functions.

Applicant details about UNDP rosters

Note: UNDP reserves the precise to pick out a number of candidates from this emptiness announcement. We may retain functions and contemplate candidates making use of to this put up for different related positions with UNDP on the similar grade degree and with related job description, expertise and academic necessities.

Non-discrimination

UNDP has a zero-tolerance coverage in the direction of sexual exploitation and misconduct, sexual harassment, and abuse of authority. All chosen candidates will, subsequently, endure rigorous reference and background checks, and can be anticipated to stick to those requirements and rules.

UNDP is an equal alternative and inclusive employer that doesn’t discriminate based mostly on race, intercourse, gender identification, faith, nationality, ethnic origin, sexual orientation, incapacity, being pregnant, age, language, social origin or different standing.

Scam warning

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Note: UNDP is dedicated to reaching workforce range by way of gender, ethnicity and tradition. Individuals from minority teams, indigenous teams and other people dwelling with disabilities are equally inspired to apply. All functions can be handled with the strictest confidence.

UNDP doesn’t tolerate sexual exploitation and abuse, any type of harassment, together with sexual harassment, and discrimination. All chosen candidates will, subsequently, endure rigorous reference and background checks.