Apply for Mail Assistant, New York, United States Job Vacancy | Position

Organizational Setting and Reporting

This place is positioned within the Mail Operations Unit (MOU) of the Special Services Section (SSS) throughout the Facilities and Commercial Activities Service (FCAS) beneath the Division of Administration (DOA) within the Department of Operational Support (DOS). DOS was established to supply operational advisory providers to working entities throughout the Secretariat, together with different departments, places of work away from headquarters, area missions, and regional commissions. FCAS beneath DOA operates the Headquarters complicated, striving to supply efficient and environment friendly planning, administration, upkeep and operation for all current bodily amenities and property on the UN Headquarters, New York. FCAS additionally helps workplace and convention amenities, property administration, journey and transportation providers, archives and information administration, mail and pouch operations, catering, giftshop and the United Nations Postal Administration. MOU beneath SSS in FCAS ensures the continued provision of environment friendly, efficient and high-quality mail operations. The incumbent immediately stories to the sub-unit Supervisor beneath the overall supervision of the Unit Chief.

Responsibilities

Within limits of delegated authority and relying on location, the Mail Assistant at this stage will probably be accountable for the next duties:

• Delivers all common, registered and authorized mail and packages weighing as much as 35 lbs. to the meant recipient workplace/particular person.
• Receives incoming pouches, incoming mail, specific mail, and parcels; verifies airways and courier paperwork.
• Collects all incoming registered mail from Post Office.
• Alerts the supervisor of tampered mail for acceptable motion.
• Tracks the distribution of all mail, in addition to pouch service.
• Logs incoming gadgets and lift discrepancies to supervisor, e.g., lacking pouches, incoming mail gadgets, incorrect pouch numbers, misrouted pouches, and so forth.
• Ensures that each one gadgets obtained are logged onto pc for monetary and statistical functions. Prepares receipts and processes for distribution.
• Assists in tracing gadgets and is accountable for actions taken.
• Ensures security and safety of things obtained in space, i.e., that each one gadgets are x-rayed and date-stamped previous to distribution.
• Supervises the sorting and categorizing of mail to facilitate processing.
• Assists supervisor in opening and inspecting gadgets to make sure that all gadgets obtained in pouch and mail models are official and in compliance with pouch and mail guidelines and rules, keep information.
• Ensures that outgoing pouch and courier shipments are processed to satisfy pick-up schedules, and that incoming pouches/courier shipments are processed in a well timed method, and that stories are accomplished on time. elQ2TsI CAdkPQ
• Ensures well timed distribution of convention paperwork to common and high-level conferences.
• Assists in preparation of yearly funds for Registry subunit in relation to pouch, in a single day specific service, and mail.
• Provides steerage to different workers on the right use of diplomatic pouches or different mail service.
• Prepares customs declaration within the case of parcels.
• Ensures correct coding, authorization, and addressing.
• Signs the credit score memos and abstract of enclosures.
• Records the amount of mail in every class, e.g., registered, licensed, mail from missions, private, confidential or different for statistical functions.
• Determines and apportion freight prices proportionate to utilization by different UN companies.
• Assists in coaching new workers. Operates tow motor, forklift or different gear as wanted.
• Delivers pressing mail, parcels, specials and so forth. as wanted, or ensures immediate supply of pressing mail.
• Prepares weekly actions report for administration.
• Assists the sub-unit supervisor in planning and assigning lengthy and short-term assignments to clerks and messengers.
• Drafts some correspondence.
• Performs information entry and generates statistical stories as and when required.
• Performs different duties throughout the Unit as required, together with however not restricted to mail supply providers to outlying buildings in help of UN places of work.

Competencies

Professionalism (with out gender indicator) : Professionalism: Knowledge of basic workplace procedures, security and safety rules. Shows satisfaction in work and in achievements. Demonstrates skilled competence and mastery of subject material. Is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes. Is motivated by skilled slightly than private considerations. Shows persistence when confronted with troublesome issues or challenges; stays calm in anxious conditions. Commitment to implementing the purpose of gender equality by guaranteeing the equal participation and full involvement of ladies and men in all facets of labor. Teamwork: Works collaboratively with colleagues to realize organizational targets. Solicits enter by genuinely valuing others’ concepts and experience; is keen to be taught from others. Places staff agenda earlier than private agenda. Supports and acts in accordance with closing group determination, even when such selections might not completely replicate personal place. Shares credit score for staff accomplishments and accepts joint duty for staff shortcomings. Client orientation: Considers all these to whom providers are offered to be “clients” and seeks to see issues from shoppers’ perspective. Establishes and maintains productive partnerships with shoppers by gaining their belief and respect. Identifies shoppers’ wants and matches them to acceptable options. Monitors ongoing developments inside and outdoors the shoppers’ setting to maintain knowledgeable and anticipate issues. Keeps shoppers knowledgeable of progress or setbacks in initiatives. Meets timeline for supply of services or products to shopper.

Education

High college diploma or equal is required.

Job – Specific Qualification

Not out there.

Work Experience

A minimal of three years of expertise in processing mail, pouch, registry operations or associated space is required. The minimal years of related expertise is lowered to 1 for candidates who possess a first-level college diploma or increased. Experience in conferences providers and dealing with confidential paperwork is fascinating. Experience in mail monitoring programs and statistical information gathering is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the place marketed, fluency in English is required. Knowledge of one other official United Nations language is a bonus.

Assessment

Evaluation of certified candidates might embrace an evaluation train which can be adopted by competency-based interview.

Special Notice

At the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the best requirements of effectivity, competence and integrity, with due regard to geographic range. All employment selections are made on the premise of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive setting of mutual respect. The United Nations recruits and employs workers no matter gender id, sexual orientation, race, spiritual, cultural and ethnic backgrounds or disabilities. Appointment or project towards this place is for an preliminary interval of 1 yr. This place is topic to native recruitment pursuant to workers rule 4.4 of the United Nations Staff Rules. Applicants for positions within the General Service and associated classes should be licensed to work for the United Nations within the responsibility station the place the place is positioned. Eligible candidates chosen from exterior the responsibility station are accountable for any bills in reference to their relocation to the responsibility station. Staff members topic to native recruitment will not be eligible for allowances or advantages completely relevant to worldwide recruitment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the best requirements of effectivity, competence, and integrity. Candidates won’t be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by pressure or beneath unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work setting, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor site visitors offences is probably not thought of for employment. Due regard will probably be paid to the significance of recruiting the workers on as large a geographical foundation as potential. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and beneath circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking setting. Reasonable lodging could also be offered to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-General, who might assign them to any of the actions or places of work of the United Nations in accordance with workers regulation 1.2 (c). Further, workers members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge features in several responsibility stations beneath circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Applicants are urged to fastidiously observe all directions out there within the on-line recruitment platform, inspira, and to seek advice from the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates will probably be performed on the premise of the data submitted within the application in keeping with the analysis standards of the job opening and the relevant inside legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and tips. Applicants should present full and correct info pertaining to their private profile and {qualifications} in keeping with the directions offered in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which have been submitted. Candidates beneath severe consideration for choice will probably be topic to reference checks to confirm the data offered within the application. Job openings marketed on the Careers Portal will probably be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.