Apply for SENIOR EXECUTIVE ASSOCIATE, Port Sudan, Sudan Job Vacancy | Position

Organizational Setting and Reporting

The UN Secretary-General launched on 1 January 2019 a daring and new world reform which repositioned the UN Development System to ship extra successfully and effectively with the achievement of the 2030 Agenda and the Sustainable Development Goals. As part of this reform, UN Resident Coordinator Offices (UN RCO), underneath the management of an empowered and impartial UN Resident Coordinator – the highest-ranking official of the UN Development System and Representative of the UN Secretary-General at nation stage – help international locations within the achievement of their improvement priorities and the attainment of the SDGs. This place is situated within the United Nations Resident Coordination Office (RCO), in Sudan and stories to the Senior Development Coordination Officer, Strategic Planning and Head of RCO.

Responsibilities

Within delegated authority, the Senior Executive Associate shall be accountable of the next duties: 1. ENSURE EFFECTIVE AND EFFICIENT FUNCTIONING OF THE RC OFFICE FOCUSING ON ACHIEVEMENT OF THE FOLLOWING RESULTS:

• Ensures efficient and environment friendly functioning of the UN RC Front Office, full confidentiality in all points of project, upkeep of protocol procedures, administration of data circulation and follow-up on deadlines and commitments made.
• Maintains the RC’s calendar, contacts high-ranking guests, association of appointments and conferences, taking minutes as required, together with by the coordination with UN businesses and different stakeholders.
• Maintains protocol procedures.
• Ensures companies organized for conferences, resembling venue rental, translation companies, and different procurement companies.
• Manages the UNRC missions and illustration schedule, together with ticket, lodging, approval on UMOJA system, safety clearance on system, official communication to related stakeholders, and many others.
• Maintains repositories of high-level companion contact lists and guarantee a daily replace
• Prepares of correspondence, directives, feedback on behalf of the UNRC for his/her signature and making certain supply and every other follow-up when required.
• Maintains the submitting system making certain safekeeping of confidential supplies. Use of automated submitting system in gentle and arduous copies.
• Coordinates the data circulation within the workplace, comply with up on circulation recordsdata.
• Follows up on deadlines, commitments made, actions taken and coordination of assortment and submission of paperwork to the UN RC.
• Screens all incoming calls and correspondence.
• Shares the agenda of RC each day with involved workplaces and focal factors and guarantee a each day coordination with the driving force as vital.
• Ensures that every one associated logistics to the workplaces of RC/Sudan are nicely functioning, together with IT associated, electrical energy, AC, and many others. in coordination with associated departments.
• Supports RCO workers in organizing conferences, appointments with companions, transportation preparations amongst others.
• Responds to ad-hoc requests of the RC. GENERAL ADMINISTRATION:
• Provides steering, coaching and each day supervision to different basic service workers within the space of accountability.
• Supports Head of RCO in managing his/her calendar and scheduling conferences.
• Provides help in drafting of host nation agreements, funds agreements, or contributions for grants or different actions as acceptable.
• Identifies and resolves various points/issues as they come up, and determines acceptable actions.
• Performs different associated administrative duties, as required (e.g., operational journey programme, monitoring accounts and fee to distributors and particular person contractors for companies, bodily house planning and the identification of workplace expertise wants and upkeep of kit, software program and techniques, manage and coordinate seminars, conferences and translations).
• Assists with the gathering and evaluation of information in addition to preparation of information displays and stories for data sharing, responding to queries, data administration, planning and resolution making. elQ2SbJ BIpnb
• Assists with visualizations and updating data materials resembling internet pages or brochures. HUMAN RESOURCES MANAGEMENT:
• If requested, offers help to the coordination of varied actions associated to the administration of the unit’s human useful resource actions, e.g., recruitment, placement, promotion, relocation, efficiency appraisal, job classification evaluations, separation of workers members, coaching and many others., making certain consistency within the application of UN guidelines and procedures. Liaises with central administration/govt companies as required.
• Contributes to the upkeep of emptiness announcement recordsdata and retains observe of standing of emptiness bulletins.
• Contributes to evaluations and processes personnel actions by UMOJA.
• Advises workers on visa issues.
• Provides recommendation and solutions basic queries on classification procedures and processes.
• Provides data and recommendation to workers/consultants with respect to situations of service, duties and duties, and privileges and entitlements underneath the Staff Rules and Regulations.
• Monitors UMOJA staffing tables for a wide range of human useful resource actions, e.g., appointments, retirement, expiration of appointments, reassignments, switch and motion of workers. BUDGET AND FINANCE: If requested, works collaboratively with RCO Administrative Associate on:
• Providing help within the preparation and improvement of the unit’s work programme and funds.
• Assisting in monitoring funds/work programme with respect to varied budgets, belief funds, grant and different funds regularly, and suggests reallocations of assets and implements the reallocations as vital.
• Providing help within the evaluate, and preparation of the medium-term plan and its revisions.
• Reviewing, analyzing and aiding within the finalization of value estimates and funds proposals, by way of workers and non-staff necessities from departments/workplaces at headquarters and within the area, together with programmatic points; ensures compliance with the medium-term plan and different legislative mandates.
• Assisting managers within the elaboration of useful resource necessities for funds submissions.
• Assisting in monitoring funds implementation/expenditures and recommends reallocation of funds as vital.
• Reviewing requisitions for items and companies to make sure (a) right objects of expenditure have been charged, and (b) availability of funds.
• Assisting monitoring extra-budgetary assets, together with evaluate of agreements and price plans, making certain compliance with rules and guidelines and established insurance policies and procedures.
• Assisting within the preparation of funds efficiency submissions.
• Assisting in finalization of funds efficiency stories, analyzing variances between accredited budgets and precise expenditures as vital. CONTRACT ADMINISTRATION:
• Assists with day-to-day administration of contracts between the UN and exterior contractors for outsourced companies.
• Audits the contractors’ invoices towards the products and companies offered by the contractor and accredited by the UN.
• Processes the fee of contractors’ invoices and monitor funds.
• Prepares and processes all UN kinds and permissions for contractual and work Unit, Section or Service UN workers, together with: UN grounds passes, property passes, UN parking permits, swipe-card entry and door keys.
• Performs different duties as assigned.

Competencies

PROFESSIONALISM: Ability to carry out a broad vary of administrative features, e.g., funds/work programme, human assets, database administration, and many others. Ability to apply data of varied United Nations administrative, monetary and human assets guidelines and rules in work conditions.Shows satisfaction in work and in achievements; demonstrates skilled competence and mastery of subject material; is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes; is motivated by skilled slightly than private issues; reveals persistence when confronted with tough issues or challenges; stays calm in traumatic conditions. Commitment to implementing the purpose of gender equality by making certain the equal participation and full involvement of ladies and men in all points of labor. TEAMWORK: Works collaboratively with colleagues to realize organizational targets; solicits enter by genuinely valuing others’ concepts and experience; is keen to be taught from others; locations group agenda earlier than private agenda; helps and acts in accordance with remaining group resolution, even when such selections might not totally replicate personal place; shares credit score for group accomplishments and accepts joint accountability for group shortcomings. PLANNING AND ORGANIZING: Develops clear targets which are per agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates acceptable period of time and assets for finishing work; foresees dangers and permits for contingencies when planning; displays and adjusts plans and actions as vital; makes use of time effectively.

Education

Completion of High faculty diploma or equal is required. Relevant first-level college diploma could also be accepted in lieu of two years of required expertise.

Job – Specific Qualification

Not accessible.

Work Experience

A minimal of ten(10) years of progressively accountable expertise in administrative companies, finance, accounting, audit, human assets or associated space is required. The minimal years of related expertise is diminished by two (2) years for candidates who possess a primary stage University diploma. Work expertise with an Enterprise Resources Planning (ERP) system, resembling Umoja or related, is fascinating. Work expertise with coordinating a number of UN Agencies, Funds and Programmes is fascinating. Work expertise with a Front Office is fascinating. One(1) yr or extra of expertise in information analytics or associated space is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For this submit, fluency in oral and written English AND Arabic is required. Knowledge of one other official United Nations language is a bonus. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of equals a ranking of’ assured” in two of the 4 areas.

Assessment

Evaluation of certified candidates might embody an evaluation train which can be adopted by competency-based interview.

Special Notice

This is a Temporary Job Opening. Appointment towards this place is obtainable for a restricted period of 364 days and doesn’t carry any expectancy, authorized or in any other case, of renewal. The appointment or project and renewal thereof are topic to the supply of the submit or funds, budgetary approval or extension of the mandate. This place is topic to native recruitment pursuant to workers rule 4.4 of the United Nations Staff Rules. Applicants for positions within the General Service and associated classes should be licensed to work for the United Nations within the obligation station the place the place is situated. Eligible candidates chosen from exterior the obligation station are accountable for any bills in reference to their relocation to the obligation station. Staff members topic to native recruitment will not be eligible for allowances or advantages solely relevant to worldwide recruitment. The United Nations Secretariat is dedicated to reaching 50/50 gender stability in its workers. Internal Applicants: When finishing the shape, guarantee ALL fields, ALL skilled expertise and make contact with data are accomplished and updated. This data is the premise for the hiring supervisor to evaluate your eligibility and suitability for the place and to contact you. Staff members are topic to the authority of the Secretary-General and to project by her or him. In this context, all workers are anticipated to maneuver periodically to new features of their careers in accordance with established guidelines and procedures. At the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the best requirements of effectivity, competence and integrity, with due regard to geographic range. All employment selections are made on the premise of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive setting of mutual respect. The United Nations recruits and employs workers no matter gender identification, sexual orientation, race, non secular, cultural and ethnic backgrounds or disabilities. Reasonable lodging for candidates with disabilities could also be offered to help participation within the recruitment course of when requested and indicated within the application. All candidates are strongly inspired to apply on-line as quickly as doable after the job opening has been posted and nicely earlier than the deadline said within the job opening. Online purposes shall be acknowledged the place an electronic mail tackle has been offered. If you don’t obtain an e-mail acknowledgement inside 24 hours of submission, your application might not have been acquired. In such circumstances, please resubmit the application, if vital. If the issue persists, please search technical help by the Inspira “Need Help?” hyperlink

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the best requirements of effectivity, competence, and integrity. Candidates won’t be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to imagine that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by drive or underneath unequal or coercive situations. The time period “sexual harassment” means any unwelcome conduct of a sexual nature that may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work setting, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor visitors offences will not be thought-about for employment. Due regard shall be paid to the significance of recruiting the workers on as broad a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and underneath situations of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking setting. Reasonable lodging could also be offered to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-General, who might assign them to any of the actions or workplaces of the United Nations in accordance with workers regulation 1.2 (c). Further, workers members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge features in numerous obligation stations underneath situations established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to momentary positions. Applicants are urged to fastidiously comply with all directions accessible within the on-line recruitment platform, inspira, and to seek advice from the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates shall be carried out on the premise of the data submitted within the application in keeping with the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and tips. Applicants should present full and correct data pertaining to their private profile and {qualifications} in keeping with the directions offered in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which were submitted. Candidates underneath critical consideration for choice shall be topic to reference checks to confirm the data offered within the application. Job openings marketed on the Careers Portal shall be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.