Apply for PROPERTY MANAGEMENT ASSISTANT, Nairobi, Kenya Job Vacancy | Position

Organizational Setting and Reporting

The place is within the United Nations Support Office in Somalia (UNSOS) throughout the Property Management Unit within the Performance Management Section. The incumbent can be based mostly in Nairobi and studies to the Property Management Officer.

Responsibilities

Within delegated authority, the Property Management Assistant can be accountable for the next duties:

• Assist in receiving all deliveries of mission provides.
• Conduct bodily inspections and high quality management of United Nations Property to make sure that all gadgets are accounted for and in serviceable situation.
• Interacts with different property administration stakeholders and suppliers of companies, specifically Technical Units, Procurement Section, Joint Logistics Operations Center, and Local Property Survey Boards, as applicable.
• Prepares and submits Receiving and Inspection (R&I) studies, discrepancy studies, and disposal studies for the unit chief’s approval.
• Identifies anomalies and/or discrepancies and the small print thereof, or another purpose for rejection and document in Damage Discrepancy Reports (DDR), posted on the system and introduced to R&I supervisor and Procurement for instant motion.
• Processes Goods Receipt studies and R&I Reports in Umoja Inventory Management System.
• Maintains on each day foundation correct and auditable property data in digital stock administration system for property management and accountability in conformance with administrative directions, pointers, manuals, and SOPs.
• Updates all bodily verification data and information entry within the Umoja Inventory Management system.
• Assists stakeholders in application of property administration insurance policies and procedures to fulfill organizational requirements and objectives arrange within the DFS Directives, LSD Guidelines, and mission’s SOPs.
• Produces studies month-to-month and when requested by supervisor.
• Drafts statements of necessities for contracts and companies for disposal.
• Assists in monitoring the execution of contracts for the disposal of property and provides, together with all sorts of waste materials. elF1ZNS DHXBBA
• Assists Technical Units in preparation of kit write-offs and processing of write-off circumstances by related property survey boards.
• Assists in finishing up Board of Survey as and when required.
• Prepares statistical evaluation and development evaluation on United Nations property.
• Supervises, trains, and supplies steerage to the workforce members.
• Reviews studies and makes suggestions.
• Performs different duties, as required.

Competencies

• Professionalism: Proven potential to handle a various vary of technical companies; skilled data within the discipline of property administration, mounted property administration, Business Intelligence and Supply Chain Management; skilled data of digital stock functions and accounting practices; potential to interpret and articulate guidelines; exhibits pleasure in work and achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled fairly than private issues; exhibits persistence when confronted with tough issues or challenges; stays calm in worrying conditions; Commitment to implementing the purpose of gender equality by making certain the equal participation and full involvement of ladies and men in all elements of labor.
• Client and Orientation: Considers all these to whom companies are offered to be “clients” and seeks to see issues from purchasers’ standpoint; establishes and maintains productive partnerships with purchasers by gaining their belief and respect; identifies purchasers’ wants and matches them to applicable options; Monitors ongoing developments inside and outdoors the purchasers’ atmosphere to maintain knowledgeable and anticipate issues; retains purchasers knowledgeable of progress or setbacks in initiatives; Meets timeline for supply of services or products to shopper.
• Planning and Organizing: Develops clear objectives which are according to agreed methods; identifies precedence actions and assignments; adjusts priorities as required.; Allocates applicable period of time and assets for finishing work; foresees dangers and permits for contingencies when planning; Monitors and adjusts plans and actions as mandatory; Uses time effectively.

Education

High college diploma or equal is required.

Job – Specific Qualification

Certification in Property Management is fascinating.

Work Experience

A minimal of 5 (5) years of progressively accountable expertise within the discipline of property administration, stock management, logistics, procurement, or different associated fields is required. The minimal yr of expertise is decreased to 3 (3) years for the candidates who possess a first-level college diploma or increased.

Languages

English and French are the working languages of the United Nations Secretariat. For this place, fluency in English (each oral and written) is required. NOTE: “Fluency is equal to a rating of “fluent” in all 4 areas (write, converse, learn and perceive) and data of is the same as “confident” in two of the 4 areas.

Assessment

Evaluation of certified candidates might embody an evaluation train which can be adopted by competency-based interview.

Special Notice

• This place is quickly accessible till 30 June 2025. If the chosen candidate is a employees member from the United Nations Secretariat, the choice can be administered as a short lived project.
• While this short-term project might present the profitable applicant with a chance to achieve new work expertise, the choice for this place is for a restricted interval and has no bearing on the longer term incumbency of the put up.
• Subject to the funding supply of the place, the eligibility for this short-term job opening could also be restricted to candidates based mostly on the responsibility station.
• This short-term job opening could also be restricted to “internal candidates,” who’ve been recruited by a aggressive examination administered in accordance with employees rule 4.16 or employees choice course of together with the evaluation of a central evaluation physique established in accordance with employees rule 4.15.
• Staff members of the United Nations frequent system organizations who will attain the necessary age of separation or retirement throughout the length of the present short-term want interval are usually not eligible to apply. Submitting an application or choice for the present short-term job opening doesn’t delay or enhance the necessary age of separation.
• Retirees above the necessary age of separation who want to be thought of for the present short-term job opening should point out the rationale for their final separation as “retirement.” Such retirees shall not be employed by the Organization, until (a) the operational necessities of the Organization can’t be met by employees members who’re certified and accessible to carry out the required features; and (b) the proposed employment wouldn’t adversely have an effect on the profession growth or redeployment alternatives of different employees members and represents each an economical and operationally sound resolution to fulfill the wants of the service. The United Nations Secretariat is dedicated to attaining 50/50 gender steadiness and geographical range in its employees. Female candidates are strongly inspired to apply for this place.
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United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the employees is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates won’t be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by power or beneath unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work atmosphere, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor site visitors offences will not be thought of for employment. Due regard can be paid to the significance of recruiting the employees on as huge a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and beneath circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking atmosphere. Reasonable lodging could also be offered to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, employees members are topic to the authority of the Secretary-General, who might assign them to any of the actions or workplaces of the United Nations in accordance with employees regulation 1.2 (c). Further, employees members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge features in numerous responsibility stations beneath circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Applicants are urged to fastidiously observe all directions accessible within the on-line recruitment platform, inspira, and to check with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates can be carried out on the idea of the data submitted within the application in accordance with the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and pointers. Applicants should present full and correct info pertaining to their private profile and {qualifications} in accordance with the directions offered in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which were submitted. Candidates beneath critical consideration for choice can be topic to reference checks to confirm the data offered within the application. Job openings marketed on the Careers Portal can be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.