Apply for STAFF ASSISTANT, New York, United States Job Vacancy | Position

Organizational Setting and Reporting

This place is situated within the Office of the Under-Secretary-General (OUSG) within the Office for the Coordination of Humanitarian Affairs (OCHA) New York. OCHA is the part of the United Nations Secretariat accountable for bringing collectively humanitarian actors to make sure a coherent response to emergencies and pure disasters. OCHA additionally ensures there’s a framework inside which every actor can contribute to the general response effort. OCHA’s mission is to mobilize and coordinate efficient and principled humanitarian motion in partnership with nationwide and worldwide actors with the intention to alleviate human struggling in disasters and emergencies; advocate for the rights of individuals in want; promote preparedness and prevention and facilitate sustainable options. This short-term job opening is being marketed for the place of Staff Assistant in New York, Office of the Under-Secretary-General. Under the general supervision of the Chief of Staff, the incumbent stories to the Deputy Chief of Staff.

Responsibilities

Within limits of delegated authority, the Staff Assistant will likely be accountable for the next duties:

• Performs journey preparations for senior officers and delegation as wanted, together with liaising with all related inner and exterior stakeholders.
• Performs, underneath minimal supervision, the complete vary of workplace administration and administrative assist features; sometimes supplies direct help to a senior officer or supervisor accountable for a serious programme, akin to a department or division.
• Maintains liaison with the Executive Office and with senior officers in different items relating to on-going programmes and different administrative issues; screens processes and schedules associated to the unit’s outputs, merchandise, duties, and so forth.
• Ensures clean and environment friendly data circulate throughout the unit; prepares and processes confidential data; assists within the improvement of workplace administrative methods and procedures.
• Provides help within the coordination of service-wide actions (conferences, trainings, and so forth.), particular tasks and occasions.
• Orients new workers to related administrative procedures and practices and supplies common help to different workplace assist workers, as required; could coordinate the work of workplace assist workers in offering conferences servicing/administrative assist to numerous periods of commissions and different our bodies.
• Responds or drafts responses to a variety of correspondence and different communications; makes use of customary phrase processing bundle to supply all kinds of huge, complicated paperwork and stories.
• Carries out high quality management operate for outgoing paperwork; proofreads and edits texts for adherence for format, grammar, punctuation and magnificence. ej2LMs5 BqkirK
• Responds to complicated data requests and inquiries (e.g. solutions requests requiring file search, and so forth.).
• Assists in preparation of presentation supplies utilizing applicable know-how/software program.
• May present some specialised assist to unit (e.g. know-how assist, enhancing, desktop publishing and so forth.)
• Maintains calendar/schedules; screens modifications and talk related data to applicable workers inside and outdoors the rapid work unit.
• Performs a wide range of administrative duties (e.g. depart recording, assembly group, reservations, workplace provide and gear orders, and so forth.), together with making ready and/or processing administrative requests/paperwork (e.g., journey requests, expense claims, vouchers, visa purposes, and so forth.).
• Works in shut coordination with the Office of the Assistant-Secretary-General (OASG) and supplies protection as wanted to each places of work.
• Maintains recordsdata (each paper and digital) and databases for work unit.
• Performs different duties as assigned.

Competencies

• PROFESSIONALISM: Knowledge of common workplace and administrative assist together with administrative insurance policies, processes and procedures. Shows delight in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled slightly than private considerations; reveals persistence when confronted with troublesome issues or challenges; stays calm in worrying conditions. Commitment to implementing the purpose of gender equality by guaranteeing the equal participation and full involvement of ladies and men in all features of labor.
• COMMUNICATION: Speaks and writes clearly and successfully; listens to others, appropriately interprets messages from others and responds appropriately; asks inquiries to make clear and displays curiosity in having two-way communication; tailors language, tone, type and format to match viewers; demonstrates openness in sharing data and retaining folks knowledgeable.
• TEAMWORK: Works collaboratively with colleagues to realize organizational objectives; solicits enter by genuinely valuing others’ concepts and experience; is keen to be taught from others; locations crew agenda earlier than private agenda; helps and acts in accordance with ultimate group choice, even when such selections could not solely mirror personal place; shares credit score for crew accomplishments and accepts joint duty for crew shortcomings.

Education

High faculty diploma or equal is required.

Job – Specific Qualification

Not out there.

Work Experience

A minimal of 5 (5) years normally workplace assist or associated space is required. The minimal years of related expertise is decreased to a few (3) years for candidates who possess a first-level diploma or greater. Experience supporting senior officers in a Front Office on the UN or a comparable worldwide group is fascinating. Experience in organizing journey for senior officers and managing journey requests, expense stories by way of an Enterprise Resource Planning (ERP) system, akin to Umoja, is fascinating. Experience in processing Consultant/Individual Contractor contracts by way of an Enterprise Resource Planning (ERP) system, akin to Umoja, is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the submit marketed, fluency in English is required. Knowledge of one other official United Nations language is fascinating.

Assessment

Evaluation of certified candidates could embody an evaluation train which can be adopted by competency-based interview.

Special Notice

This place is quickly out there by way of 30 June 2025 with the potential for extension. If the chosen candidate is a workers member from the United Nations Secretariat, the choice will likely be administered as a short lived task. While this short-term task could present the profitable applicant with a possibility to realize new work expertise, the choice for this place is for a restricted interval and has no bearing on the longer term incumbency of the submit. Staff members of the United Nations frequent system organizations who will attain the necessary age of separation or retirement throughout the length of the present short-term want interval usually are not eligible to apply. Submitting an application or choice for the present short-term job opening doesn’t delay or improve the necessary age of separation. Retirees above the necessary age of separation who want to be thought of for the present short-term job opening should point out the rationale for their final separation as “retirement.” Such retirees shall not be employed by the Organization, except (a) the operational necessities of the Organization can’t be met by workers members who’re certified and out there to carry out the required features; and (b) the proposed employment wouldn’t adversely have an effect on the profession improvement or redeployment alternatives of different workers members and represents each a cheap and operationally sound resolution to satisfy the wants of the service. This place is topic to native recruitment pursuant to workers rule 4.4 of the United Nations Staff Rules. Applicants for positions topic to native recruitment are required to be approved to work within the nation no matter the place they stay on the time of making use of for the job opening. A workers member topic to native recruitment shall not be eligible for the allowances or advantages completely relevant to worldwide recruitment. At the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the best requirements of effectivity, competence and integrity, with due regard to geographic range. All employment selections are made on the premise of {qualifications} and Organizational wants. The United Nations is dedicated to creating a various and inclusive setting of mutual respect. The United Nations recruits and employs workers no matter gender identification, sexual orientation, race, non secular, cultural and ethnic backgrounds or disabilities. Reasonable lodging for candidates with disabilities could also be supplied to assist participation within the recruitment course of when requested and indicated within the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the best requirements of effectivity, competence, and integrity. Candidates is not going to be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by power or underneath unequal or coercive situations. The time period “sexual harassment” means any unwelcome conduct of a sexual nature that may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work setting, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor site visitors offences is probably not thought of for employment. Due regard will likely be paid to the significance of recruiting the workers on as huge a geographical foundation as potential. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and underneath situations of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking setting. Reasonable lodging could also be supplied to candidates with disabilities upon request, to assist their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-General, who could assign them to any of the actions or places of work of the United Nations in accordance with workers regulation 1.2 (c). Further, workers members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge features in numerous obligation stations underneath situations established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Applicants are urged to fastidiously comply with all directions out there within the on-line recruitment platform, inspira, and to confer with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates will likely be performed on the premise of the data submitted within the application based on the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and pointers. Applicants should present full and correct data pertaining to their private profile and {qualifications} based on the directions supplied in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which have been submitted. Candidates underneath critical consideration for choice will likely be topic to reference checks to confirm the data supplied within the application. Job openings marketed on the Careers Portal will likely be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.