Apply for Management Services Associate (Protocol), Kyiv, Ukraine Job Vacancy | Position

DEADLINE FOR APPLICATIONS: 25 January 2025-23:59-GMT+02:00 Eastern European Time (Kiev)

WFP celebrates and embraces variety. It is dedicated to the precept of equal employment alternative for all its staff and encourages certified candidates to apply regardless of race, color, nationwide origin, ethnic or social background, genetic data, gender, gender id and/or expression, sexual orientation, faith or perception, HIV standing or incapacity.

ABOUT WFP: The World Food Programme is the world’s largest humanitarian group saving lives in emergencies and utilizing meals help to construct a pathway to peace, stability and prosperity, for folks recovering from battle, disasters and the impression of local weather change.

At WFP, individuals are on the coronary heart of every little thing we do and the imaginative and prescient of the longer term WFP workforce is one among numerous, dedicated, expert, and excessive performing groups, chosen on benefit, working in a wholesome and inclusive work setting, residing WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and dealing with companions to save lots of and alter the lives of these WFP serves.

To study extra about WFP, go to our web site: https://www.wfp.org and comply with us on social media to maintain up with our newest information: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTookay.

WHY JOIN WFP?:

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP presents a extremely inclusive, numerous, and multicultural working setting.
• WFP invests within the private & skilled growth of its staff by a spread of coaching, accreditation, teaching, mentorship, and different packages in addition to by inside mobility alternatives.
• A profession path in WFP gives an thrilling alternative to work throughout the assorted nation, regional and international places of work around the globe, and with passionate colleagues who work tirelessly to make sure that efficient humanitarian help reaches thousands and thousands of individuals throughout the globe.
• We provide a gorgeous compensation bundle (please discuss with the Terms and Conditions part of this emptiness announcement).

📌 Type of Contract: Service Contract: ➡️ Unit / Division: Management Services Unit / WFP Ukraine

📍 Duty Station: Kyiv: ➡️ Duration: 12 months (renewable)

🇺🇦 The place is just open to Ukrainian nationals or residents of Ukraine , with a authorized work allow.

What will you do on this place?

You will assist the supply of high quality, customer-focused, value-for-money providers that allow employees in nation/location operations to ship meals help to beneficiaries, consistent with WFP’s technique recruitment of a Management Services Associate (Protocol) SC-6 is required to assist the Visa, accreditation, Customs Clearances and different Protocol associated issues.

Why work with WFP Ukraine ?

The warfare in Ukraine has had drastic penalties, each for folks contained in the nation and for these around the globe who depend upon its meals provides. The warfare has precipitated immense struggling for civilians, displaced households, and disrupted provide chains and meals manufacturing. It has precipitated one of many quickest pressured inhabitants actions because the Second World War. Close to six million Ukrainians are nonetheless residing as refugees throughout Europe, and virtually 3.3 million are internally displaced. Many have misplaced their properties and livelihoods. As meals manufacturing and provide strains are disrupted by combating, many households within the east and south of Ukraine would not have dependable entry to nutritious meals.

WFP makes use of a mixture of meals and money help to assist communities affected by the warfare. This consists of working with native companions to distribute meals bins in areas close to the frontline and offering money transfers in areas the place folks have entry to banks and markets to purchase meals. Since March 2022, WFP has distributed meals and money help equal to three.01 billion meals to folks displaced and affected by the warfare.

At WFP Ukraine, we provide a variety of advantages and entitlements and favorable working circumstances for Service Contract holders. Some of them are: ✅ Competitive salaries per job degree

✅ P ension contribution added to internet wage

✅ Medical insurance coverage with the likelihood to enroll eligible dependents

✅ Applicable hazard pay (revised on quarterly foundation)

✅ Annual depart – 30 days per yr

✅ 18 weeks of parental depart for delivery moms and 4 weeks of parental depart for non-birth mum or dad

✅ 1 day per week distant working choice inside the responsibility station (topic to circumstances )

✅ Accessible premises & affordable lodging

✅ Learning & growth alternatives

How are you able to make a difference?: In this place, you’ll have to: 1. Coordinate administrative and technical assist inside the Management Services portfolio to make sure environment friendly and high-quality service supply.

2. Monitor useful resource wants inside the designated space of accountability and help in figuring out new necessities to reinforce operational effectivity and cost-effectiveness of providers.

3. Collate and analyze knowledge and put together and/or consolidate stories to contribute to decision-making and environment friendly administration of assets.

4. Review and suggest enhancements to the interior commonplace working procedures (SOPs) and contribute to the continual enhancement of providers supplied.

5. Provide well timed and correct resolutions to advanced queries to make sure environment friendly supply of providers.

6. Contacts with guests and employees, association of appointments and conferences, act as an interpreter when required and/or taking minutes. Translation of easy correspondences, when wanted.

7. Utilise digital instruments and know-how purposes to enhance working practices and customer support and successfully undertake new applied sciences which might be launched on the office.

8. Participate within the preparation of inter-agency initiatives as part of UN Reform to attain value financial savings and enhancement of service high quality.

9. Follow up on adjustments in host authorities guidelines and laws of curiosity to/vital for WFP and recommendation on applicable motion particularly associated to visas, identification playing cards, customs clearances and many others.

10. Register and de-register diplomatic and non-diplomatic employees, together with processing requests of diplomatic privileges and immunities for diplomatic personnel; get hold of entry/work visa and residence allow; and course of varied documentation for all worldwide employees and guests.

11. Assist with Tax exemption and -refund procedures and claims, in coordination with the Finance Unit, as applicable.

12. Facilitate the customs-, duty- and tax-related dialogue between the host authorities and WFP as required.

13. Customs clearance preparations, preparation of paperwork for WFP shipments (acquired/despatched), preparation of all mandatory documentation, and implementation of follow-up actions.

14. Assist within the choice and efficiency analysis of customs dealer, clearing agent, and delivery agent.

15. Maintain confidentiality and safekeeping of knowledge associated to the world of labor.

16. Maintenance of the submitting system guaranteeing safekeeping of confidential supplies.

17. Extraction of knowledge from varied sources.

18. Research and retrieval of statistical knowledge from inside and exterior sources; preparation of statistical charts, tables and stories. Follow up on deadlines, commitments made, actions taken and coordination of assortment and submission of the stories to the pinnacle of the unit.

19. Support a tradition of environmental sustainability all through WFP by role-modeling actions that drive sustainability in all administrative actions.

20. Perform another associated exercise as assigned by the direct supervisor.

To be a part of us in saving lives, altering lives, you should have : Education : Completion of secondary faculty training. A post-secondary certificates in Business/Public Administration, Engineering, or different related discipline regarding workplace administration and administration .

Experience : Six or extra years of labor expertise typically administrative work, together with at the least two years in admin Protocol Management. Post-secondary training can compensate for some years of expertise. For instance, you may be thought of as eligible when you’ve got:

• Three (3) years of labor expertise together with a Master’s Degree;
• Four (4) years of labor expertise together with a Bachelor’s Degree .

Knowledge & Skills :

• Proven theoretical and sensible data and understanding of nationwide guidelines, laws and insurance policies within the space of administration/ Management Services ejr9sbD Bhpfjx
• Has gained expertise in administration and applies this to all actions.
• Has managed small groups of employees with associated areas of experience.
• Has supplied assist in main tasks and enter into operate insurance policies.

Language : Fluency (degree C) in each in English and Ukrainian l anguage s .

WFP LEADERSHIP FRAMEWORK: WFP Leadership Framework guides to the widespread requirements of habits that information HOW we work collectively to perform our mission.

Click right here to entry WFP Leadership Framework: REASONABLE ACCOMMODATION: WFP is devoted to fostering variety, fairness, and inclusion. Our recruitment course of is inclusively crafted to welcome candidates of all backgrounds, celebrating variety and guaranteeing a respectful setting for all. We goal for an accessible and truthful recruitment journey. Should you want any affordable lodging or have accessibility considerations, please attain out to us confidentially at international.inclusion@wfp.org. Our DEI staff is right here to make sure your full participation in our recruitment course of.

NO FEE DISCLAIMER: The United Nations doesn’t cost any application, processing, coaching, interviewing, testing or different charge in reference to the application or recruitment course of. Should you obtain a solicitation for the cost of a charge, please disregard it. Furthermore, please word that emblems, logos, names and addresses are simply copied and reproduced. Therefore, you might be suggested to apply specific care when submitting private data on the internet.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION:

• We strongly suggest that your profile is correct, full, and consists of your employment information, tutorial {qualifications}, language expertise and UN Grade (if relevant).
• Once your profile is accomplished, please apply, and submit your application.
• Please be sure you add your skilled CV within the English language
• Kindly word the one paperwork you will want to submit presently are your CV and Cover Letter
• Additional paperwork reminiscent of passport, suggestion letters, tutorial certificates, and many others. might doubtlessly be requested at a future time
• Please contact us at international.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will probably be notified

All employment selections are made on the premise of organizational wants, job necessities, benefit, and particular person {qualifications}. WFP is dedicated to offering an inclusive work setting freed from sexual exploitation and abuse, all types of discrimination, any form of harassment, sexual harassment, and abuse of authority. Therefore, all chosen candidates will endure rigorous reference and background checks.

No appointment beneath any form of contract will probably be supplied to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and different comparable our bodies inside the United Nations system with oversight duties over WFP, each throughout their service and inside three years of ceasing that service.