Apply for Admin Associate, Yemen Job Vacancy | Position

Admin Associate

Yemen

Job Info

Job Identification 23116

• Posting Date 01/12/2025, 06:00 AM
• Apply Before 01/26/2025, 06:00 AM
• Job Schedule Full time
• Locations Yemen
• Grade G6 ejowSC9 DRx9Ht
• Vacancy Type Fixed Term
• Rotational/Non Rotational Rotational
• Contract Duration 1 Year
• Education & Work Experience Bachelor’s Degree
• Other Criteria 6 years of experiences
• Required Languages Arabic & English
• Vacancy Timeline 2 Weeks
• Job Category Administration/Operations/Support

Job Description

The Position:

The Administrative Associate is situated in Sanaa (CO) and stories to the Head of operations Unit below the general management of the worldwide operations supervisor.

Work Relations: Internal contacts embrace the Operations Manager, different operations Units, and the CO’s programme/ technical staff.

How you can also make a difference:

UNFPA is the lead UN company for delivering a world the place each being pregnant is needed, each childbirth is secure and each younger particular person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the present strategic route of UNFPA and focuses on three transformative outcomes: to finish preventable maternal deaths; finish unmet want for household planning; and finish gender-based violence and dangerous practices. These outcomes seize our strategic commitments on accelerating progress in direction of realizing the ICPD and SDGs within the Decade of Action main as much as 2030. Our strategic plan calls upon UN Member States, organizations and people to “build forward better”, whereas addressing the unfavourable impacts of the Covid-19 pandemic on ladies’s and women’ entry to sexual and reproductive well being and reproductive rights, get well misplaced beneficial properties and understand our targets.

In a world the place elementary human rights are in danger, we want principled and moral workers, who embody these worldwide norms and requirements, and who will defend them courageously and with full conviction.

UNFPA is searching for candidates that rework, encourage and ship excessive influence and sustained outcomes; we want workers who’re clear, distinctive in how they handle the assets entrusted to them and who decide to ship excellence in programme outcomes.

Job Purpose:

The Administrative Associate delivers high quality companies within the administration unit to inside and exterior shoppers mastering all related guidelines, pointers, processes and procedures. S/he takes a client-oriented resultsfocused method to deciphering the principles, procedures and pointers, offering assist and steerage to the CO and UNFPA-supported tasks.

You can be accountable for:

Facilitates the group of workshops, conferences, retreats and different occasions by offering logistics procurement and administrative assist for the occasions. ● Ensures well timed processing of journey requests and respective journey entitlements; reviewing Travel Authorizations, processing POs for DSA and tickets. Review excellent F10 completion periodically and share standing of compliance with Management. ● Supports on protocol preparations, registration of International workers, securing of visas and permits with native authorities; ● Prepares and submits cost requests to the finance part after verification of supporting paperwork, right utilization of chart of accounts and finances availability; ● Contributes to the graceful working of the Country Office’s services/premises by guaranteeing well timed provision and upkeep of companies, utilities (water provide, electrical energy, communications, and so on.), tools and provides, and analyzes all services/premises expenditures and recommends potential areas of value discount and or restoration the place doable; ● Supports data constructing and data sharing within the CO, specializing in coaching of workers on the executive procedures and sound contributions to data networks and communities of follow; ● Processing journey requests by offering bookings and tickets for each home and worldwide missions both via the journey company or UNHAS, ● Reviewing Travel authorizations and supporting paperwork for processing the funds via POs for DSA , tickets, and respective journey entitlements, ● Follow up of submission and Processing of the of the F10 claims, mission report after mission accomplished,

Keep a correct submitting system in place for processed journey authorizations and associated invoices and tickets obtained, ● Support on requests submission of additional baggage and cargo by UNHAS cargo or pouch ● Liaise with the journey company and UNHAS and course of their funds, follow-up with the journey company on cost deposits of their account and liaise with finance to supply statements as wanted. ● Processing requests for UNLP issuance and renewal after verification of the whole set of paperwork ● Support to acquire entry visas from embassies and exit visa from the authorities for UNFPA Staff ● Keeping correct digital submitting for worldwide workers and their dependents Passports, keep permits, IDs, arrival notification and their images. ● Contributes to the graceful working of the Country Office’s services/premises by guaranteeing well timed ● provision and upkeep of companies, utilities (water provide, electrical energy, communications, and so on.), tools and provides, and analyzes all services/premises expenditures and recommends potential areas of value discount and or restoration the place doable. ● Ensure that every one capital property / stock recorded and managed within the system, and data are maintained updated. ● Reviews and prepares materials for frequent system actions referring to frequent companies and premises, value restoration, privileges and immunities, entitlement and wage surveys, safety and so on. ● Supports on the oversight and administration of transportation companies, car upkeep, MOSS compliance and insurance coverage, upkeep of each day and month-to-month car logbooks, fuel consumption management, reporting and investigation of circumstances of auto accidents, harm, loss or theft of things. ● Supervises and oversees the allocation of automobiles and drivers.

Qualifications and Experience:

Six years of related expertise in administration, finance or workplace administration.

Proficiency in present workplace software program functions and company IT programs.

Education:

Completed Secondary Level Education required. A primary degree college diploma is fascinating.

Languages:

Fluency each written and oral, in English and Arabic.

Required Competencies:

Values:

Exemplifying integrity,

Demonstrating dedication to UNFPA and the UN system,

Embracing cultural variety,

Embracing change

Core Competencies:

Achieving outcomes,

Being accountable,

Developing and making use of skilled

Expertise/enterprise acumen,

Thinking analytically and strategically,

Working in groups/managing ourselves and {our relationships},

Communicating for influence

Functional Competencies:

Providing logistical assist,

Managing information, Managing paperwork,correspondence and stories, Managing data and work circulation,

Planning, organizing and multitasking,

Supporting monetary information evaluation)

Compensation and Benefits:

This place presents a sexy remuneration package deal together with a aggressive web wage plus medical health insurance and different advantages as relevant.

UNFPA Work Environment:

UNFPA gives a piece setting that displays the values of gender equality, variety, integrity and wholesome work-life stability. We are dedicated to making sure gender parity within the group and subsequently encourage ladies to apply. Individuals from the neighborhood, minority ethnic teams, indigenous populations, individuals with disabilities, and different underrepresented teams are extremely inspired to apply. UNFPA promotes equal alternatives when it comes to appointment, coaching, compensation and choice for all no matter private traits and dimensions of variety. Diversity, Equity and Inclusion is on the coronary heart of UNFPA’s workforce – click on right here to be taught extra.

Disclaimer:

Selection and appointment could also be topic to background and reference checks, medical clearance, and different administrative necessities.

UNFPA doesn’t cost any application, processing, coaching, interviewing, testing or different payment in reference to the application or recruitment course of and doesn’t concern itself with data on candidates’ financial institution accounts.

Applicants for positions within the worldwide Professional and better classes, who maintain everlasting resident standing in a rustic aside from their nation of nationality, could also be required to resign such standing upon their appointment.