Apply for Management Services Officer, Vienna, Austria Job Vacancy | Position

Management Services Officer(P3)

( 2024/0714 (251645) )

Organization: OIOS-Internal Audit and Management Services Group

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-12-18, 10:39:48 AM

Contract Type : Temporary Assistance

Extrabudgetary

Probation Period : 1 Year

Full Competitive Recruitment : No

This choice train could also be used to generate a roster of pre-approved candidates to handle future staffing wants for comparable capabilities in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please word that the cut-off date for submission of functions is indicated in native time as per the time zone of the applicant’s location.

Organizational Setting

The Office of Internal Oversight Services (OIOS) contains 4 essential purposeful areas: inner audit, investigation, administration providers and programme analysis. In accordance with its Charter, OIOS gives the Director General and IAEA managers with goal, unbiased and systematic assessments for the needs of enhancing the effectivity and effectiveness of programme supply, and guaranteeing accountability, sound governance,  risk management and inner management, and good administration apply.

Main Purpose

As a member of the Internal Audit and Management Services Group, below the general supervision of the Director of OIOS, the Management Services Officer gives unbiased advisory providers to IAEA managers with the purpose to enhance the maturity of administration techniques and instruments and to constantly strengthen effectivity, effectiveness and operational excellence and in compliance with the OIOS Charter. The Management Services Officer’s advisory assignments embody opinions of workflow and processes; organizational buildings; insurance policies, procedures and practices; managerial governance; operational effectivity and effectiveness of useful resource utilization.

Role

The Management Services Officer is (a) an expert, educated in deploying consulting methodologies and enterprise evaluation strategies within the context of advisory assignments and managerial opinions, and (b) a member of groups, planning and offering advisory providers to IAEA senior administration aimed to make sure that the IAEA constantly pursues operational excellence and stays a dependable steward of public sources.

Functions / Key Results Expected

The Management Services Officer helps the Management Services operate of OIOS by bringing skilled information associated to enterprise intelligence/evaluation and administration consulting, which she/he applies to ship advisory providers to inner shoppers aimed to strengthen present enterprise practices and processes, streamline organizational settings, and enhance administration techniques and instruments.

The Management Services Officer designs and delivers consulting providers, and absolutely participates in the primary phases of the advisory course of. She/he

• contributes to the framing, planning and definition of the methodological frameworks;
• conducts fieldwork and different operational actions, together with documentary analysis, knowledge assortment and evaluation, prognosis of the ‘as is’ scenario and identification of options and methods ahead;
• contributes to drafting and presenting of project experiences and different project deliverables, e.g. energy level shows and coaching supplies; and
• interacts with shoppers, co-facilitates workshops with project stakeholders, and coordinates with exterior consultants engaged within the execution of advisory assignments, as required.

The Management Services Officer could develop new advisory methodologies and instruments as part of the continual enchancment of the Management Services operate, and carry out benchmarks and analyses of greatest practices in comparable organizations together with collating the outcomes of those workout routines.

Competencies and Expertise

Core Competencies (Competency Framework)

Name Definition

Communication

Communicates orally and in writing in a transparent, concise and neutral method. Takes time to hearken to and perceive the views of others and proposes options.

Achieving Results

Takes initiative in defining practical outputs and clarifying roles, duties and anticipated leads to the context of the Department/Division’s programme. Evaluates his/her outcomes realistically, drawing conclusions from classes discovered.

Teamwork

Actively contributes to attaining group outcomes. Supports group  decisions.

Planning and Organizing

Plans and organizes his/her personal work in help of attaining the group or Section’s priorities. Takes into consideration potential modifications and proposes contingency plans.

Functional Competencies

Name Definition

Client orientation

Helps shoppers to analyse their wants. Seeks to know service wants from the shopper’s perspective and be sure that the shopper’s requirements are met.

Commitment to steady course of enchancment

Plans and executes actions within the context of high quality and danger administration and identifies alternatives for course of, system and structural enchancment, in addition to enhancing present practices. Analyses processes and procedures, and proposes enhancements.

Judgement/resolution making

Consults with supervisor/supervisor and takes selections in full compliance with the Agency’s rules and guidelines. Makes selections reflecting greatest apply {and professional} theories and requirements.

Required Expertise

Function Name Expertise Description

Internal Oversight

Advisory Services and Management Reviews

In-depth information of recent management practices together with results-based administration; change administration;  project management; monetary useful resource administration; HR administration; and danger administration.

Management and Programme Analysis

Business Acumen

Ability to know the Agency’s programmatic capabilities and enterprise fashions and apply them to managing and measuring outcomes.

Management and Programme Analysis

Development and Implementation of Management Systems

In-depth information of results-based administration as administration system, with specific reference to the event, assessment and enchancment of end result metrics and indicators.

Qualifications, Experience and Language expertise

• Bachelor’s Degree

University diploma in enterprise administration, public coverage and administration, economics, finance or associated fields. Advanced college diploma in these disciplines is extremely fascinating.

Other

Professional certification as a administration advisor an asset.

• Minimum of 5 years of related skilled expertise, three of which in a administration advisory position, ideally associated to enhancing administration techniques and instruments and/or planning and implementing main organizational change, in public or non-public organizations.
• Required sensible expertise in making use of strategies and strategies for mapping/measuring/analysing: effectivity and effectiveness; workflow and processes; organizational construction alignment with the goals; monetary and useful resource allocation; and good practices by benchmarking, ideally acquired in a global group/enterprise setting.
• Hands-on information of Enterprise Resources Planning (ERP) techniques is a bonus.
• Experience in use of statistical and knowledge evaluation functions is a bonus. eipGfDH Bqkinu
• Excellent oral and written command of English. Knowledge of different official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA gives a lovely remuneration bundle together with a tax-free annual internet base wage beginning at US $64121 (topic to obligatory deductions for pension contributions and medical health insurance), a variable publish adjustment which at the moment quantities to US $ 34625*, dependency advantages, rental subsidy, training grant, relocation and repatriation bills; Other advantages embrace 6 weeks’ annual go away, home go away journey, pension plan and medical health insurance. More data on the circumstances of employment could be discovered at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA’s paramount consideration within the recruitment of employees member is to safe staff of the very best requirements of effectivity, technical competence and integrity.
• Staff Members shall be chosen with none unfair therapy or arbitrary distinction based mostly on an individual’s race, intercourse, gender, sexual orientation, gender id, gender expression, faith, nationality, ethnic origin, incapacity, age, language, social origin or different comparable shared attribute or trait.
• The IAEA is dedicated to gender equality and to selling a various workforce. Applications from certified girls and candidates from growing international locations are strongly inspired.
• Applicants must be conscious that IAEA employees members are worldwide civil servants and will not settle for directions from every other authority. The IAEA is dedicated to making use of the very best moral requirements in finishing up its mandate. As part of the United Nations frequent system, the IAEA subscribes to the next core moral requirements (or values): Integrity, Professionalism and Respect for variety.
• The IAEA has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the United Nations and the IAEA, together with sexual harassment, abuse of authority and discrimination.

Evaluation course of

• The analysis of candidates will likely be performed on the idea of the knowledge submitted within the application in keeping with the choice standards acknowledged within the emptiness announcement. Applicants should present full and correct data. Evaluation of certified candidates could embrace an evaluation train, which can be adopted by a competency-based interview.
• Candidates below severe consideration for choice could also be topic to reference and background checks as part of the recruitment course of.

Appointment data

• Appointment is topic to a passable medical report.
• Staff members could also be assigned to any location.
• Candidates appointed to posts within the Professional and better classes are topic to IAEA rotation coverage and their most tour of service shall usually be seven years.
• The IAEA retains the discretion to not make any appointment to this emptiness, to make an appointment at a decrease grade or with a distinct contract sort, or to make an appointment with a modified job description or for shorter length than indicated above.