Apply for Procurement Associate, Kyiv, Ukraine Job Vacancy | Position

Procurement Associate, NPSA-7, DS-Kyiv, National place

Kyiv, Ukraine

Job Info

Job Identification 23127

• Posting Date 12/30/2024, 09:08 AM
• Apply Before 01/14/2025, 04:59 AM
• Job Schedule Full time
• Locations Kyiv, Ukraine
• Agency UNDP
• Grade NPSA-7
• Vacancy Type National Personnel Service Agreement
• Practice Area Governance
• Bureau Regional Bureau for Europe and the CIS
• Contract Duration 1 Year with Possibility for extension
• Education & Work Experience Bachelor’s Degree – 4 yr(s) expertise OR High School certificate- 7 yr(s) expertise
• Vacancy Timeline 2 Weeks

Job Description

Diversity, Equity and Inclusion are core ideas at UNDP: we worth variety as an expression of the multiplicity of countries and cultures the place we function, we foster inclusion as a manner of guaranteeing all personnel are empowered to contribute to our mission, and we guarantee fairness and equity in all our actions. Taking a ‘go away nobody behind’ method to our variety efforts means growing illustration of underserved populations. People who determine as belonging to marginalized or excluded populations are strongly inspired to apply. Learn extra about working at UNDP together with our values and inspiring tales.

UNDP doesn’t tolerate sexual exploitation and abuse, any form of harassment, together with sexual harassment, and discrimination. All chosen candidates will, subsequently, endure rigorous reference and background checks.

Background

The Digital, Inclusive, Accessible: Support to Digitalisation of Public Services in Ukraine (DIA Support) Phase 2 Project is constructed on achievements and classes learnt from the earlier section (2021-2023), and goals to proceed to assist the continued digitalisation course of in Ukraine with the view of strengthening the Government’s capacities to ship prime quality and accessible digital companies to weak teams in Ukraine whereas utilizing digital applied sciences and options to deal with different advanced challenges posed by the battle, together with guaranteeing transparency and accountability of the restoration course of, critically necessary for Ukraine’s EU Integration.

The Project contains of three outputs (elements):

Output 1. Government establishments have strengthened capability to design and implement inclusive digital transformation coverage at nationwide and native degree.

• Output 2. The Government has a digital infrastructure which guarantee environment friendly and efficient processes for the civil service and supply of technically modernized digital public companies for weak and war-affected teams.
• Output 3. Ukrainian ladies and men have elevated their digital expertise to totally profit from digitalization.

In this context, UNDP is recruiting the Procurement Associate who will work underneath the steering and direct supervision of the Project Operations Officer and in shut collaboration with the Procurement Analyst and UNDP Country Office (CO) group. The Procurement Associate will carry out all duties obligatory to acquire items, companies and particular person consultants in accordance with UNDP guidelines and rules. This could embody duties resembling reviewing TORs and RFPs for completeness and correctness, posting RFPs, looking for bids on items and companies, and processing purposes.

The incumbent will promote UNDP’s mandate as a gender-responsive group with zero tolerance for any form of discriminatory and abusive behaviour, together with sexual harassment, sexual exploitation and abuse.

Duties and Responsibilities

1) Ensures Implementation of operational methods specializing in achievements of the next outcomes:

Full compliance of undertaking procurement actions with UN/UNDP guidelines, rules, insurance policies and methods; implementation of the efficient inside management.

2) Supports procurement processes for the undertaking specializing in achievements of the next outcomes:

Contribution to preparation of the Procurement Plan based mostly on the Annual Work Plans and its well timed and recurrently updating in keeping with the undertaking actions;

• Maintenance of the company procurement techniques;
• Support the replace of current procurement monitoring instruments; eidiRnt CZxtFU
• Organization of procurement processes together with preparation and conduct of RFQs, ITBs or RFPs, hiring particular person consultants, receipt of quotations, bids or proposals, their analysis, negotiation of sure situations of contracts in full compliance with UNDP guidelines and rules. Support the procurement course of to make sure that it’s honest, aggressive, clear, moral and offers greatest worth for cash in addition to the procurement motion is in accordance with UNDP guidelines and rules, procedures and directions;
• Preparation of submissions to Contract, Asset and Procurement Committees and Advisory Committee on Procurement (ACP), facilitate supportive data and doc flows;
• Verification, evaluate and offering assist with drafting Terms of Reference (TOR)/technical specs/Statement of Work (SOW) in keeping with UNDP rules, required analysis standards and scoring and supply procurement associated inputs earlier than PU CO evaluate;
• Serving as a secretary of the tender procurement processes of the undertaking procurement actions together with: preparation of all procurement paperwork, distribution and presentation of related documentation to the members of the committee; coordination of procurement analysis committee conferences; preparation of procurement analysis committee reviews in addition to upkeep of data of all documentation and reviews;
• Conduction of tenders in Quantum and their additional processing via UNall (service administration platform).
• Implementation of proactive contract administration, well timed follow-up on the acquisition orders fulfilment, communication with suppliers and resolving points which can come up alongside the availability course of;
• Liaise as obligatory with the stakeholders of procurement processes which can embody however not be restricted to, worldwide and nationwide suppliers, service suppliers, exterior our bodies and finish customers as wanted alongside the procurement and provide course of;
• Preparation of Purchase orders (POs) and contracts within the company administration system Quantum (ERP platform), efficiency administration of procurement contracts. Implementation of the interior management system which ensures that Purchase orders are duly ready and authorized. Ensuring well timed corrective actions on POs with price range check errors and different issues. Buyer profile in Quantum;
• Support the undertaking administration on bodily belongings disposal. Review of belongings and suggestion of bodily belongings for disposal. Preparation of documentation for submission to Contract Review Committees; observe up on request and liaise with requesting unit and upkeep for disposal motion and entry in ERP system (Quantum) of all of the requisite particulars for recording disposals. Oversight of disposal of things and accuracy of stock information;
• Maintenance of the sufficient submitting and documentary proof of all procurement and contract administration processes as required by UNDP insurance policies and procedures;
• Ensuring that every one undertaking’s wants are met via the well timed provision of applicable provides and different logistical assist to all areas of operation;
• Assist in problem-solving, bottlenecks prevention, danger evaluation of the procurement processes throughout the undertaking;
• Perform different duties as required by UNDP administration.

3) Ensures implementation of sourcing technique and e-procurement instruments specializing in achievement of the next outcomes:

Development and replace of the rosters of suppliers/consultants, implementation of provider choice and analysis and launching procurement course of based mostly on the sourcing methods;

Use and implementation of e-procurement and different on-line modules getting used and examined by CO Procurement unit.

4) Ensures facilitation of information constructing and information sharing specializing in achievements of the next outcomes:

Providing trainings on procurement-related processes to the undertaking employees, if wanted,

Participating within the procurement associated trainings organized by CO Procurement unit or UN HQ.

The incumbent performs different duties inside their purposeful profile as deemed obligatory for the environment friendly functioning of the Office and the Organization.

Under the direct supervision of the Project Operations Officer and in shut cooperation with different Project employees members, the Procurement Associate will probably be accountable for procurement points. S/he’ll guarantee administration, clear and environment friendly provision of procurement companies and processes for the Project.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and screens personal work, pays consideration to particulars, delivers high quality work by deadline

Think Innovatively:

LEVEL 1: Open to inventive concepts/recognized dangers, is pragmatic drawback solver, makes enhancements

Learn Continuously:

LEVEL 1: Open minded and curious, shares information, learns from errors, asks for suggestions

Adapt with Agility:

LEVEL 1: Adapts to alter, constructively handles ambiguity/uncertainty, is versatile

Act with Determination:

LEVEL 1: Shows drive and motivation, in a position to ship calmly in face of adversity, assured

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding in the direction of others, types optimistic relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect variations, conscious of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Business Management

Customer Satisfaction/Client Management

Ability to reply well timed and appropriately with a way of urgency, present constant options, and ship well timed and high quality outcomes and/or options to fulfil and perceive the actual clients’ wants. Provide inputs to the event of customer support technique.

Look for methods so as to add worth past shoppers’ fast requests.

Ability to anticipate shopper’s upcoming wants and considerations.

Business Management

Communication

Ability to speak in a transparent, concise and unambiguous method each via written and verbal communication; to tailor messages and select communication strategies relying on the viewers. Ability to handle communications internally and externally, via media, social media and different applicable channels.

Procurement

Data evaluation

Ability to extract, analyzeand visualize procurement information to type significant insights and support efficient enterprise choice making.

Procurement

Data administration

Knowledge of processing, storing, and validating procurement information.

Procurement

Procurement administration

The capability to accumulate items, companies or works from an outdoor exterior supply.

Procurement

Contract administration

Knowledge of contract administration ideas, ideas and strategies, and skill to apply this to strategic and/or sensible conditions.

Skills and Experience

Min. Education necessities

Secondary Education is required.

• A college diploma in Procurement, Logistics, Management, Economics, Law, Business Administration, Public Administration, Engineering, or a associated area will probably be given due consideration, however it isn’t a requirement.
• CIPS-3 procurement certification is a requirement for this place. If certification just isn’t obtainable on the time of recruitment, it must be obtained inside one yr.

Min. years of related work expertise

Minimum 7 years (with Secondary Education) or 4 years(with Bachelor’s diploma) of related expertise on the nationwide or worldwide degree in procurement/provide chain, logistics, or associated areas.

Required expertise

Proficiency within the utilization of computer systems and workplace software program packages (MS Word, Excel).

• Knowledge of automated procurement techniques.
• Advanced information of spreadsheet and database packages and expertise in dealing with web-based administration techniques.

Desired expertise along with the competencies lined within the Competencies part

Prior expertise of working at UN Agency, worldwide organizations, or tasks within the area of procurement will probably be thought of a bonus.

• Familiarity and expertise with ERP techniques can be an asset.
• Working expertise with UN procurement procedures will probably be thought of a bonus.

Required Language(s)

Fluency in English, the UN language of the obligation station, is required.

Fluency in Ukrainian.

Professional Certificates

CIPS 2 on the time of recruitment.

Disclaimer

Applicant details about UNDP rosters

Note: UNDP reserves the fitting to pick out a number of candidates from this emptiness announcement. We may additionally retain purposes and contemplate candidates making use of to this submit for different comparable positions with UNDP on the identical grade degree and with comparable job description, expertise and academic necessities.

Non-discrimination

UNDP has a zero-tolerance coverage in the direction of sexual exploitation and misconduct, sexual harassment, and abuse of authority. All chosen candidates will, subsequently, endure rigorous reference and background checks, and will probably be anticipated to stick to those requirements and ideas. UNDP is an equal alternative and inclusive employer that doesn’t discriminate based mostly on race, intercourse, gender identification, faith, nationality, ethnic origin, sexual orientation, incapacity, being pregnant, age, language, social origin or different standing.

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