Apply for Procurement Assistant, Bangkok, Thailand Job Vacancy | Position

Organizational Setting and Reporting

This place is situated within the Regional Office for Southeast Asia and the Pacific (ROSEAP) with responsibility station in Bangkok (Thailand), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work underneath the direct supervision of the Programme and Administrative Assistant of the Regional Office for Southeast Asia and the Pacific (ROSEAP) in Bangkok.

Responsibilities

Within delegated authority, the Procurement Assistant can be accountable for the next particular duties:

• Provide procurement, logistical and administrative help to a staff of Procurement employees within the acquisition of all kinds of products and providers.
• Review, document and prioritize buying requests and procure further data/documentation as required; decide the provision of distributors and funding sources.
• Monitor standing of current requisitions, preserve contact with suppliers to make sure well timed supply of products and providers, coordinate cargo of products/commodities/tools to the Project Office(s), confirm receipt and inspection of deliverables and precisely studies, as and if required.
• Produce tender paperwork (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) primarily based on the character of necessities and price of procurement concerned.
• Prepare abstracts of affords and compile information contained in quotations, proposals and bids to find out which provider can ship the required items/providers at the very best phrases and lowest prices potential underneath the steerage of Procurement Officers.
• Finalize buy orders and contracts for approval by the Approving Officer; could authorize purchases in keeping with delegated signature authority, and, if required, put together submission to the Contracts Committee for assessment and subsequent approval by the licensed official.
• Review and help venture groups in additional advanced, increased worth buying operations; coordinate distribution of pertinent paperwork to involved events, guarantee compliance with laws and procedures and acceptable follow-up motion, and so forth. eiX4Ej3 DPCuq6
• Maintain related inner databases and recordsdata; maintain monitor of any contractual agreements, programs contracts, and so forth.
• Liaise with Programme Assistants to acquire all documentation required to create entries/updates/writes off within the UNODC listing of belongings.
• Liaise with UNODC personnel to acquire all of the documentation required to create entries/updates/write-offs within the UNODC lists of belongings.
• Maintain and maintain up-to-date archives (digital and onerous copies).
• Research, retrieve and current data from quite a lot of inner and exterior sources on sources of provide, distributors by commodity, and so forth., in addition to acquire specs for new merchandise and tools available on the market.
• Draft routine correspondence.
• Assist with the gathering and evaluation of knowledge in addition to preparation of knowledge shows and studies for data sharing, responding to queries, data administration, planning and resolution making.
• Assist with visualizations and updating data materials akin to internet pages or brochures.
• Perform different duties as assigned.

Competencies

Professionalism: Knowledge of procurement insurance policies, processes and procedures typically and, specifically, these associated to the acquisition of provides and providers. Knowledge of monetary guidelines and laws and talent to analysis and collect data from quite a lot of commonplace sources and to apply common sense within the context of assignments given. Has capacity to carry out evaluation, modeling, and interpretation of knowledge in help of decision-making. Shows delight in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled reasonably than private issues; reveals persistence when confronted with troublesome issues or challenges; stays calm in aggravating conditions. Commitment to implementing the objective of gender equality by making certain the equal participation and full involvement of ladies and men in all points of labor. Teamwork: Works collaboratively with colleagues to realize organizational objectives; solicits enter by genuinely valuing others’ concepts and experience; is keen to be taught from others; locations staff agenda earlier than private agenda; helps and acts in accordance with remaining group resolution, even when such choices could not completely mirror personal place; shares credit score for staff accomplishments and accepts joint accountability for staff shortcomings. Planning&Organizing: Develops clear objectives which can be according to agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates acceptable period of time and assets for finishing work; foresees dangers and permits for contingencies when planning; displays and adjusts plans and actions as essential; makes use of time effectively.

Education

High college diploma or equal is required.

Job – Specific Qualification

Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equal skilled certification is required. Please connect a duplicate of certificates.

Work Experience

A minimal of 5 years of direct related work expertise in procurement, administrative service and/or normal venture help is required. The minimal variety of years of related expertise is decreased to 3 for candidates who possess a first-level college diploma or increased. Work expertise with Microsoft Office Applications (together with Excel) is required. Work expertise with an ERP (Enterprise Resources Planning Software) system is required. Work expertise with SAP/Umoja is fascinating. Work expertise inside the United Nations system or related worldwide organizations is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the publish marketed, fluency in oral and written English is required. Knowledge of one other official United Nations language is a bonus.

Assessment

Evaluation of certified candidates could embody an evaluation train and a competency primarily based interview.

Special Notice

This place is topic to native recruitment pursuant to employees rule 4.4 of the United Nations Staff Rules. Applicants for positions within the General Service and associated classes have to be licensed to work for the United Nations within the responsibility station the place the place is situated. Eligible candidates chosen from exterior the responsibility station are accountable for any bills in reference to their relocation to the responsibility station. Staff members topic to native recruitment should not eligible for allowances or advantages solely relevant to worldwide recruitment. At the United Nations, the paramount consideration within the recruitment and employment of employees is the need of securing the best requirements of effectivity, competence and integrity, with due regard to geographic range. All employment choices are made on the idea of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive atmosphere of mutual respect. The United Nations recruits and employs employees no matter gender id, sexual orientation, race, spiritual, cultural and ethnic backgrounds or disabilities. Reasonable lodging for candidates with disabilities could also be supplied to help participation within the recruitment course of when requested and indicated within the application. The motion of employees members from the General Service and associated classes to the Professional class within the United Nations Secretariat is solely allowed by means of the Young Professionals Programme aggressive examinations. Only a number of employees members move the aggressive examinations. Passing the aggressive examinations doesn’t assure motion to the Professional class. For additional data, please go to https://careers.un.org/lbw/home.aspx?viewtype=GP

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the employees is the need of securing the best requirements of effectivity, competence, and integrity. Candidates won’t be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by drive or underneath unequal or coercive situations. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work atmosphere, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor visitors offences is probably not thought of for employment. Due regard can be paid to the significance of recruiting the employees on as vast a geographical foundation as potential. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and underneath situations of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking atmosphere. Reasonable lodging could also be supplied to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, employees members are topic to the authority of the Secretary-General, who could assign them to any of the actions or places of work of the United Nations in accordance with employees regulation 1.2 (c). Further, employees members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge capabilities in several responsibility stations underneath situations established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to momentary positions. Applicants are urged to rigorously comply with all directions out there within the on-line recruitment platform, inspira, and to consult with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates can be carried out on the idea of the data submitted within the application in response to the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and pointers. Applicants should present full and correct data pertaining to their private profile and {qualifications} in response to the directions supplied in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which have been submitted. Candidates underneath critical consideration for choice can be topic to reference checks to confirm the data supplied within the application. Job openings marketed on the Careers Portal can be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.