Apply for SENIOR ADMINISTRATIVE ASSISTANT, New York, United States Job Vacancy | Position

Organizational Setting and Reporting

This place is situated within the Department for General Assembly and Conference Management (DGACM) in New York, within the Executive Office, which offers essential help to the Department of General Assembly and Conference Management by championing a strong decision-making framework anchored in key pillars, together with alignment with the Department’s mandate and strategic goals, adherence to the Delegation of Authority framework, and compliance with established insurance policies, laws, guidelines, directives, tips, and Standard Operating Procedures. The incumbent will report back to a Human Resources Officer or Team Lead.

Responsibilities

Human Resources Management – Coordinates human useful resource actions, together with recruitment, placement, promotion, and efficiency appraisal, making certain consistency with UN guidelines and procedures. – Oversees upkeep of emptiness announcement information, observe standing, and assessment/course of personnel actions by means of Umoja. – Advises workers on visa issues, classification procedures, and circumstances of service. – Monitors staffing tables, present coverage recommendation, and help managers and workers on human sources and associated issues. – Supports the implementation of the Global Language Register (GLR) roadmap and advise on coverage concerning recruitment of language professionals. – Provides human useful resource enter on proposed modifications to staffing tables and help workers in incorporating the Values and Behaviours Framework into their work. – Coordinates particular HR initiatives, take part in ad-hoc venture duties, and lead groups as required. – Ensures well timed onboarding of workers, completion of administrative actions, and correct processing of workers advantages and entitlements. – Supports the senior administration staff in making certain coverage compliance below the established Delegation of Authority (DOA) framework, logging exceptions, and reporting on DOA Key Performance Indicators (KPIs.) – Provides help on coverage points, administrative responses, audits, inspections, evaluations, and administration stories, and help the Executive Officer as requested General Administration – Provides steerage, coaching, and each day supervision to different basic service workers within the space of duty. – Identifies and resolve various points/issues as they come up and decide applicable actions. – Assists with the gathering and evaluation of knowledge, in addition to the preparation of knowledge shows and stories for info sharing, responding to queries, data administration, planning, and decision-making. – Assists with visualizations and updating info supplies comparable to net pages or brochures. – Supports the updating of enterprise course of analyses (BPAs) for all work processes managed by the Executive Office (EO) and finalize Standard Operating Procedures (SOPs) in help of the BPAs. – Conducts a collection of workshops organized by the EO for administrative, finances, and HR focal factors inside divisions and senior administration groups. – Supports the transition to a service mannequin by using obtainable CRM platforms comparable to iNeed or another. Contract Administration – Assists with day-to-day administration of contracts between the UN and exterior contractors for outsourced providers. – Audits the contractors’ invoices in opposition to the products and providers offered by the contractor and authorized by the UN. – Prepares and processes all UN kinds and permissions for contractual employees, or UN workers.

Competencies

PROFESSIONALISM: Ability to carry out a broad vary of administrative features, e.g., finances/work programme, human sources, database administration, and so on. Ability to apply data of assorted administrative, monetary and human sources guidelines and laws in work conditions. Shows pleasure in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled reasonably than private considerations; reveals persistence when confronted with troublesome issues or challenges; stays calm in aggravating conditions; dedication to implementing the aim of gender equality by making certain the equal participation and full involvement of ladies and men in all facets of labor. The skill to carry out evaluation, modeling and interpretation of knowledge in help of decision-making. TEAMWORK: Works collaboratively with colleagues to realize organizational targets; solicits enter by genuinely valuing others’ concepts and experience; is prepared to be taught from others; locations staff agenda earlier than private agenda; helps and acts in accordance with ultimate group resolution, even when such choices might not fully mirror personal place; shares credit score for staff accomplishments and accepts joint duty for staff shortcomings. PLANNING AND ORGANIZING: Develops clear targets which can be in line with agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates applicable period of time and sources for finishing work; foresees dangers and permits for contingencies when planning; screens and adjusts plans and actions as needed; makes use of time effectively

Education

High college diploma or equal is required.

Job – Specific Qualification

Not obtainable.

Work Experience

Ten years of expertise in human sources and administrative providers is required. The minimal years of related expertise is diminished to eight (8) years for candidates who possess a first-level college diploma or larger. Seven years of expertise in recruitment of workers and different personnel is required. Five years of expertise with an Enterprise Resource Planning (ERP) system is required. One 12 months of expertise in knowledge analytics or associated space is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the submit marketed, fluency in English is required. Knowledge of one other official United Nations language is a bonus.

Assessment

Evaluation of certified candidates might embody an evaluation train which can be adopted by competency-based interview.

Special Notice

• This place is briefly obtainable for 364 days. If the chosen candidate is a workers member from the United Nations Secretariat, the choice might be administered as a short lived project. eiGENsK DJhoNK
• While this momentary project might present the profitable applicant with a possibility to realize new work expertise, the choice for this place is for a restricted interval and has no bearing on the longer term incumbency of the submit.
• This place is topic to native recruitment pursuant to workers rule 4.4 of the United Nations Staff Rules. All workers within the General Service and associated classes shall be recruited within the nation or inside commuting distance of every workplace, no matter their nationality and of the size of time they might have been within the nation. A workers member topic to native recruitment shall not be eligible for the allowances or advantages completely relevant to worldwide recruitment. Applicants for positions topic to native recruitment are required to be licensed to work within the nation no matter the place they reside on the time of making use of for the job opening. Selected candidates/workers members might be accountable for any prices associated to their journey and relocation within the context of onboarding to report for obligation.
• Staff members of the United Nations widespread system organizations who will attain the obligatory age of separation or retirement throughout the length of the present momentary want interval should not eligible to apply. Submitting an application or choice for the present momentary job opening doesn’t delay or enhance the obligatory age of separation.
• Retirees above the obligatory age of separation who want to be thought-about for the present momentary job opening should point out the explanation for their final separation as “retirement.” Such retirees shall not be employed by the Organization, except (a) the operational necessities of the Organization can’t be met by workers members who’re certified and obtainable to carry out the required features; and (b) the proposed employment wouldn’t adversely have an effect on the profession improvement or redeployment alternatives of different workers members and represents each a cheap and operationally sound answer to satisfy the wants of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates is not going to be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to imagine that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by power or below unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work surroundings, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor visitors offences will not be thought-about for employment. Due regard might be paid to the significance of recruiting the workers on as large a geographical foundation as potential. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and below circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking surroundings. Reasonable lodging could also be offered to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-General, who might assign them to any of the actions or workplaces of the United Nations in accordance with workers regulation 1.2 (c). Further, workers members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge features in numerous obligation stations below circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to momentary positions. Applicants are urged to rigorously comply with all directions obtainable within the on-line recruitment platform, inspira, and to seek advice from the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates might be performed on the idea of the knowledge submitted within the application based on the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and tips. Applicants should present full and correct info pertaining to their private profile and {qualifications} based on the directions offered in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which were submitted. Candidates below severe consideration for choice might be topic to reference checks to confirm the knowledge offered within the application. Job openings marketed on the Careers Portal might be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.