Apply for EXECUTIVE ASSOCIATE, Tashkent, Uzbekistan Job Vacancy | Position

Organizational Setting and Reporting

On 1 January 2019 the UN Secretary-General launched a daring international reform which repositioned the UN Development System to ship extra successfully and effectively onthe 2030 Agenda and the Sustainable Development Goals. As part of this reform, UN Resident Coordinator Offices (UN RCO), below the management of an empowered and impartial UN Resident Coordinator – the highest-ranking official of the UN Development System and Representative of the UN Secretary-General at nation stage – help international locations within the achievement of their improvement priorities and the attainment of the SDGs. This place is situated within the Resident Coordinator’s Office (RCO) in Tashkent, Uzbekistan. The Executive Associate is below the direct supervision of the UN Resident Coordinator (RC).

Responsibilities

Under the steerage of the Head of Office and in full confidentiality, the Executive Associate ensures efficient and environment friendly functioning of the RC front-office. He/She is accountable for the general administration of the RC’s schedule and logistical necessities, upkeep of protocol procedures, administration of knowledge circulation and follow-up on deadlines and commitments made. Within delegated authority, the incumbent will carry out the next duties: ENSURE EFFECTIVE AND EFFICIENT SUPPORT TO THE FUNCTIONS OF THE RESIDENT COORDINATOR AND RCO

• Ensures efficient and environment friendly functioning of the UN RC Front Office, full confidentiality in all points of project, upkeep of protocol procedures, administration of knowledge circulation and follow-up on deadlines and commitments made.
• Maintains the RC’s calendar, contacts high-ranking officers and guests, association of appointments and conferences, taking minutes as required, together with by means of the coordination with UN companies and different stakeholders, appearing as an interpreter when required.
• Maintains protocol procedures.
• Ensures providers are organized for RC’s conferences, reminiscent of venue rental, translation providers, and different procurement providers. In coordination with RCO staff members and different UN companies, ensures well timed preparation of speaking factors/remarks and briefing notes for RC’s assembly and occasions.
• Manages the RC’s missions and illustration schedule, together with tickets, lodging, approval within the UMOJA system, safety clearance within the system, preparations at airport, official communication with related stakeholders, and so forth.
• Maintains repositories of high-level accomplice contact lists and ensures a daily replace, together with phone lists for UN Agencies and Diplomatic Corps.
• Provides help in organizing and speaking about numerous coordination conferences and occasions, together with UNCT Meetings
• Supports RCO workers in organizing conferences, appointments with companions (transportation preparations amongst others) when requested.
• Responds to ad-hoc requests of the RC. ENSURE PROVISION OF EFFECTIVE COMMUNICATIONS SUPPORT TO THE OFFICE
• Prepares correspondence, directives, memos on behalf of the UNRC for his/her signature in step with UN requirements and protocols and ensures supply together with any follow-up when required. Arranges casual translations when required
• Maintains the submitting system making certain safekeeping of confidential supplies. Use of automated submitting system in delicate and exhausting copies.
• Coordinates the data circulation within the workplace, follows up on circulation information.
• Takes notes in the course of the weekly RCO workers conferences, shares with the staff, ensures comply with up actions
• Prepares minutes of the UNCT conferences and retains a registry of UNCT choices ehpPuGi DPSyJQ
• Follows up on deadlines, commitments made, actions taken and coordination of assortment
• and submission of paperwork to the UN RC.
• Screens and registers all incoming calls and correspondence, arranges translation and coordinates respective follow-up with related staff members and UN companies in step with RC’s directions
• Shares the agenda of RC with involved workers and ensures a day by day coordination with the motive force as essential. GENERAL ADMINISTRATION:
• Acts as an alternate to the RCO Administrative Assistant when required to help RCO in day-to-day administrative duties as required, together with contract administration, funds and finance, and human useful resource administration.
• Ensures that every one associated logistics on the RCO are nicely functioning, together with IT associated issues, electrical energy, AC, and so forth.
• Drafts routine correspondence to answer enquiries regarding related administrative points, monetary audit, personnel issues.
• Performs different associated administrative duties, as required (e.g. operational journey programme; monitoring accounts and cost to distributors and particular person contractors for providers; bodily area planning; identification of workplace expertise wants and upkeep of apparatus, software program and techniques; organizing and coordinating seminars, conferences, and translations).
• Assists with the gathering and evaluation of knowledge in addition to preparation of knowledge shows and reviews for info sharing, responding to queries, data administration, planning and determination making.
• Assists with visualizations and updating info materials reminiscent of internet pages or
• brochures.
• Ensures that necessities and background info used for information evaluation are documented
• Performs different related duties as assigned.

Competencies

• PROFESSIONALISM: Ability to carry out a broad vary of administrative features, e.g. funds/work programme, human assets, database administration, and so forth. Ability to apply data of varied United Nations administrative, monetary and human assets guidelines and rules in work conditions. Shows satisfaction in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes; is motivated by skilled slightly than private considerations; reveals persistence when confronted with tough challenges; stays calm in tense conditions; dedication to implementing the purpose of gender equality by making certain the equal participation and full involvement of ladies and men in all points of labor.
• PLANNING & ORGANIZING: Develops clear targets which can be per agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates acceptable period of time and assets for finishing work; foresees dangers and permits for contingencies when planning; screens and adjusts plans and actions as essential; makes use of time effectively.
• CLIENT ORIENTATION: Considers all these to whom providers are supplied to be “clients” and seeks to see issues from purchasers’ viewpoint; establishes and maintains productive partnerships with purchasers by gaining their belief and respect; identifies purchasers’ wants and matches them to acceptable options; screens ongoing developments inside and out of doors the purchasers’ setting to maintain knowledgeable and anticipate issues; retains purchasers knowledgeable of progress or setbacks in tasks; meets timeline for supply of services or products to purchasers.

Education

Completion of High college diploma or equal, is required. Additional certification or coaching on human assets, administration, audit, finance, administration and/or occasion group or an identical space, is very fascinating

Job – Specific Qualification

Not out there.

Work Experience

A minimal of seven (7) years of progressively accountable secretarial, administrative, programme, funds/monetary, human assets administration, public relations and official protocol expertise or associated space, is required. The minimal years of related expertise is diminished by two (2) years for candidates who possess a primary stage University diploma. Experience in entrance workplace administration is fascinating. Experience in offering senior government / administrative and administration help inside the UN system, worldwide organizations, or embassies is fascinating. Work expertise of 1 (1) 12 months or extra in information analytics or associated space is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For this put up, fluency in oral and written English, Russian and Uzbek is required. Knowledge of one other official United Nations language is a bonus. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of equals a ranking of’ assured” in two of the 4 areas

Assessment

Evaluation of certified candidates could embrace an evaluation train which can be adopted by competency-based interview.

Special Notice

This is a Fixed Term place. Appointment towards this put up is on an area foundation and is open for an preliminary interval of 1 12 months (1) 12 months and extension will likely be topic to availability of funds, budgetary approval or extension of the mandate. This place is topic to native recruitment pursuant to workers rule 4.4 of the United Nations Staff Rules. All workers within the General Service and associated classes shall be recruited within the nation or inside commuting distance of every workplace, no matter their nationality and of the size of time they might have been within the nation. The United Nations Secretariat is dedicated to reaching 50/50 gender stability in its workers. Internal Applicants: When finishing the shape, guarantee ALL fields, ALL skilled expertise and make contact with info are accomplished and updated. This info is the premise for the hiring supervisor to evaluate your eligibility and suitability for the place and to contact you. Staff members are topic to the authority of the Secretary-General and to project by her or him. In this context, all workers are anticipated to maneuver periodically to new features of their careers in accordance with established guidelines and procedures. At the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the best requirements of effectivity, competence and integrity, with due regard to geographic range. All employment choices are made on the premise of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive setting of mutual respect. The United Nations recruits and employs workers no matter gender identification, sexual orientation, race, non secular, cultural and ethnic backgrounds or disabilities. Reasonable lodging for candidates with disabilities could also be supplied to help participation within the recruitment course of when requested and indicated within the application. The UN Resident Coordinator Office in Uzbekistan is dedicated to fostering a piece setting that’s inclusive of individuals with disabilities. Guided by the UN Convention on the Rights of Persons with Disabilities and the UN Disability Inclusion Strategy, the group encourages purposes from individuals with disabilities. All candidates are strongly inspired to apply on-line as quickly as potential after the job opening has been posted and nicely earlier than the deadline acknowledged within the job opening. Online purposes will likely be acknowledged the place an electronic mail handle has been supplied. If you don’t obtain an e-mail acknowledgement inside 24 hours of submission, your application could not have been obtained. In such instances, please resubmit the application, if essential. If the issue persists, please search technical help by means of the Inspira “Need Help?” hyperlink.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the best requirements of effectivity, competence, and integrity. Candidates is not going to be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by pressure or below unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature that may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work setting, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor visitors offences is probably not thought-about for employment. Due regard will likely be paid to the significance of recruiting the workers on as broad a geographical foundation as potential. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and below circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking setting. Reasonable lodging could also be supplied to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-General, who could assign them to any of the actions or workplaces of the United Nations in accordance with workers regulation 1.2 (c). Further, workers members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge features in numerous responsibility stations below circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Applicants are urged to fastidiously comply with all directions out there within the on-line recruitment platform, inspira, and to discuss with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates will likely be carried out on the premise of the data submitted within the application in line with the analysis standards of the job opening and the relevant inside legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and pointers. Applicants should present full and correct info pertaining to their private profile and {qualifications} in line with the directions supplied in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which were submitted. Candidates below critical consideration for choice will likely be topic to reference checks to confirm the data supplied within the application. Job openings marketed on the Careers Portal will likely be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.