UNICEF works in over 190 nations and territories to avoid wasting kids’s lives, defend their rights, and assist them fulfill their potential, from early childhood by means of adolescence.
At UNICEF, we’re dedicated, passionate, and pleased with what we do. Promoting the rights of each child is not only a job – it’s a calling.
UNICEF is a spot the place careers are constructed: we provide our workers various alternatives for private {and professional} growth that can assist them develop a satisfying profession whereas delivering on a rewarding mission. We delight ourselves on a tradition that helps workers thrive, coupled with a beautiful compensation and advantages bundle.
Visit our website to be taught extra about what we do at UNICEF.
For each child, hope
The UNICEF Latin America and Caribbean Regional Office is predicated in in Panama, working in 36 territories, together with 24 nation places of work.
UNICEF works to place the rights and properly-being of essentially the most deprived kids on the coronary heart of the social, political, and financial agenda, in keeping with our fairness focus, working throughout our group and with our companions in authorities, civil society and the personal sector to assist shifts in public coverage, gasoline social engagement, and improve funding for kids.
For extra details about UNICEF and its work. (www.unicef.org/lac).
How are you able to make a difference?
Under the supervision and steerage of the supervisor, the Administrative Associate is accountable for executing a broad number of procedural and specialised administrative duties for the respective part requiring in-depth information of UNICEF administrative procedures, processes and insurance policies.
Key capabilities, accountabilities and associated duties/duties:
Office Planning & Project Management (specialised):
• Ensures the provision of well timed, full and correct info and knowledge for getting ready part work plans and undertaking administration plans.
• Undertakes fundamental analysis and performs comparative evaluation of undertaking/programme associated knowledge.
• Monitors undertaking implementation towards established milestones and makes suggestions to enhance efficiency.
• Helps guarantee well timed compliance with agreed deadlines.
• Acts as focus within the evaluation of the completeness of knowledge studies with key monitoring and analysis info.
Procurement:
• Facilitates the processing of contracts for consultants and exterior companions that present a service to the part. This contains getting ready and submitting paperwork, finishing mandatory kinds and templates, importing TOR’s in VISION, and making mandatory logistical preparations.
• Maintains up-to-date vendor lists, companions, and guide rosters.
Communications & Workflow:
• Facilitates the communications and workflow of the organizational unit to reinforce the effectivity and timeliness of operations and outputs.
• Manages incoming and outgoing correspondence, e-mails and phone calls.
• Communicates routine and a few non-routine info pertaining to the work of the staff.
• Establishes and maintains the workplace submitting and reference programs, each conventional and digital; and ensures the inter/intra-web web sites are updated and correct.
Calendar/Meetings/Correspondence Management:
• Maintains workplace calendar and arranges conferences
• Takes minutes of conferences, guaranteeing accuracy, consideration to element and coherence.
Events/Logistics:
• Supports capability growth actions and conferences by making the logistical preparations, by means of participating with facilitators, caterers and hosts.
• Arranges occasions by means of liaising with contributors over availability.
• Liaises with funds focal factors and part over prices and wishes.
• Prepares background supplies for contributors and uploads cleared supplies on the intranet.
• Prepares and maintains agendas on conferences and occasions associated to the work group commitments.
Travel:
• Provides journey help to workers members in part for journey preparations and entitlements primarily based on the group’s guidelines and insurance policies. Liaises with related journey focal factors to make sure that the group obtains the very best service and value for all journey.
• Briefs/de-briefs workers members on points referring to associated administrative issues resembling visas, safety clearance, and documentation procedures.
• Extracts, inputs, maintains, and verifies correctness of journey data within the group’s journey system to make sure correct transactions associated to journey prices and workers journey.
• Assists within the preparation of budgets on journey prices and keep journey plan and budgetary management data.
• Monitors journey certification and report again to the staff.
Invoice Processing:
• Responsible for gathering invoices and submitting paperwork for approval and thereafter processing in VISION.
• Uploads digital information and verifies outcomes to vacation spot system.
• Responds to consumer transaction standing and different inquiries.
Supplies/Equipment:
• Supports administration of administrative provides, workplace gear, and updating stock of things for the unit
• Monitors and supervises ample and applicable use of provides. Ensures that companies and upkeep of premises are in accordance with organizational requirements.
• Arranges for the acquisition and well timed distribution of workplace provides.
Attendance:
• Maintains and updates a system which screens the absence of workers.
Here is the hyperlink of the entire Job Description of the place 
Minimum necessities:
- Education: Completion of secondary training is required, ideally supplemented by technical or college programs associated to the sphere of labor.
- Work Experience: A minimal of 6 years of related administrative or clerical work expertise is required.
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Skills:
- Training and expertise utilizing MS Word, Excel, PowerPoint and different UNICEF software program resembling SharePoint; information of built-in administration info programs required.
- In-depth information of UNICEF organizational construction, administrative insurance policies and procedures.
- Organizational, planning and prioritizing abilities and talents.
- Ability to deal patiently and tactfully with guests.
- High sense of confidentiality, initiative, and common sense.
- Ability to work successfully with folks of various nationwide and cultural background.
- Ability to work in a staff setting to realize frequent targets and to offer steerage to extra junior assist workers.
- Language Requirements: Good information of English and Spanish is required. Knowledge of one other official UN language (Arabic, Chinese, French, Russian) or a neighborhood language is an asset.
Desirables:
- Knowledge of one other official UN language (Arabic, Chinese, French, Russian) or a neighborhood language is an asset.
- Developing nation work expertise and/or familiarity with emergency.
For each Child, you show…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin all the things we do and the way we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this put up are…
(1) Builds and maintains partnerships
(2) Demonstrates self-consciousness and moral consciousness
(3) Drive to realize outcomes for impression
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
Familiarize your self with our competency framework and its completely different ranges.
UNICEF is dedicated to diversity and inclusion within its workforce, and encourages all candidates, regardless of gender, nationality, spiritual or ethnic background, and individuals with disabilities, to apply to change into a part of the group. To create a extra inclusive office, UNICEF gives paid parental depart, breastfeeding breaks, and cheap lodging for individuals with disabilities. UNICEF strongly encourages using versatile working preparations. Click here to be taught extra about versatile work preparations, properly-being, and advantages.
According to the UN Convention on the Rights of Persons with Disabilities (UNCRPD), individuals with disabilities embody those that have lengthy-time period bodily, psychological, mental, or sensory impairments which, in interplay with varied limitations, might hinder their full and efficient participation in society on an equal foundation with others. In its Disability Inclusion Policy and Strategy 2022-2030, UNICEF has dedicated to extend the variety of staff with disabilities by 2030. At UNICEF, we offer reasonable accommodation for work-associated assist necessities of candidates and staff with disabilities. Also, UNICEF has launched a Global Accessibility Helpdesk to strengthen bodily and digital accessibility. If you might be an applicant with a incapacity who wants digital accessibility assist in finishing the net application, please submit your request by means of the accessibility electronic mail button on the UNICEF Careers webpage Accessibility | UNICEF.
UNICEF doesn’t rent candidates who’re married to kids (individuals underneath 18). UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and aims of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination primarily based on gender, nationality, age, race, sexual orientation, spiritual or ethnic background or disabilities. UNICEF is dedicated to advertise the safety and safeguarding of all kids. All chosen candidates will, subsequently, bear rigorous reference and background checks, and will probably be anticipated to stick to those requirements and rules. Background checks will embody the verification of educational credential(s) and employment historical past. Selected candidates could also be required to offer further info to conduct a background check, and chosen candidates with disabilities could also be requested to submit supporting documentation in relation to their incapacity confidentially.
UNICEF appointments are topic to medical clearance. Issuance of a visa by the host nation of the obligation station is required for IP positions and will probably be facilitated by UNICEF. Appointments may additionally be topic to inoculation (vaccination) necessities, together with towards SARS-CoV-2 (Covid). Should you be chosen for a place with UNICEF, you both have to be inoculated as required or obtain a medical exemption from the related division of the UN. Otherwise, the choice will probably be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the very best requirements of effectivity, competence, and integrity.
Government staff who’re thought-about for employment with UNICEF are usually required to resign from their authorities positions earlier than taking on an project with UNICEF. UNICEF reserves the precise to withdraw a proposal of appointment, with out compensation, if a visa or medical clearance shouldn’t be obtained, or mandatory inoculation necessities should not met, inside an inexpensive interval for any purpose.
UNICEF doesn’t cost a processing charge at any stage of its recruitment, choice, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and coaching). UNICEF is not going to ask for candidates’ checking account info.
All UNICEF positions are marketed, and solely shortlisted candidates will probably be contacted and advance to the following stage of the choice course of. An inside candidate performing on the degree of the put up within the related useful space, or an inside/exterior candidate within the corresponding Talent Group, could also be chosen, if appropriate for the put up, with out evaluation of different candidates.
Additional details about working for UNICEF might be discovered here.
Operations Associate, (GS-6) FT, Panama City, Panama, LACRO #129558 – EXTENDED
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