Apply for Finance and Administration Officer – Lebanon Delegation, LEBANON Job Vacancy | Position

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian group, with a community of 191-member National Societies (NSs). The general intention of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to satisfy the wants and enhance the lives of susceptible folks earlier than, throughout and after disasters, well being emergencies and different crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), along with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the next basic ideas: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three foremost Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has 5 regional workplaces in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC additionally has nation cluster delegations and nation delegations all through the world. Together, the Geneva Headquarters and the sphere construction (regional, cluster and nation) comprise the IFRC Secretariat.

IFRC has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the Red Cross and Red Crescent Movement, together with sexual exploitation and abuse, sexual harassment and different types of harassment, abuse of authority, discrimination, and lack of integrity (together with however not restricted to monetary misconduct). IFRC additionally adheres to strict child safeguarding ideas.

The place holder can be positioned on the IFRC nation workplace in Beirut, Lebanon., She/he’ll report back to the Head of the nation workplace. The place may have a technical line to the regional Head of Finance and Administration.

Situational Context

The Lebanon nation workplace primarily based in Beirut helps the Lebanese Red Cross and the Palestinian Red Crescent -Lebanon department. IFRC nation workplace assist is supplied at strategic and operational ranges.

It has a coordination position among the many companions and supplies providers to members National Societies.

Job Purpose

The Finance and Administration Officer is accountable for offering administrative assist, in addition to accounting providers, for guaranteeing inner sound management, monetary reporting, coaching, and offering recommendation and assist to related stakeholders inside a complete monetary administration construction, which is expounded to all operations of the Lebanon Operations.

In shut cooperation with the LRC Finance Director and PRCS- Lebanon Finance Director, the Finance and Administration Officer, underneath the supervision of the Head of Country Delegation and the Regional Finance and Administration Unit, will oversee IFRC budgeting & monetary planning, technical assist in monetary administration and monitoring of earnings and expenditure for all of the Federation applications underneath the Lebanon Operations/Country plan.

In addition to the accounting providers, the submit holder will present common assist and recommendation on all program-associated monetary points from the budgeting to the ultimate analysis of the Office and present environment friendly monetary administration.

Job Duties and Responsibilities

1. Policies and Procedures

• Have a deep understanding of the monetary and administrative Federation procedures that can enable validating the transactions accordingly
• Advise undertaking employees within the acceptable interpretation of the procedures, so the transactions are following them
• Provide suggestions to employees on documentation submitted with incorrect coding or insufficient supporting documentation
• Provide suggestions to his/her line supervisor or the Head of Finance and Administration of enhancements in insurance policies, processes or procedures
• Ensure that Federation Internal management is in place, and frequently assessment to establish attainable areas of weak point in monetary controls throughout the system, implement modifications to deal with them

2. Financial Reporting

• Performs a periodic assessment of the transactions posted to the initiatives to make sure the accuracy of the transactions entered into the accounting system
• Monitor donor experiences record and supplies and submit the entire report prior the due date
• Verifies that the transactions course of happens based on the IFRS (International Financial Reporting Standards) and the IFRC insurance policies, procedures, and they observe the donor necessities.
• Ensure that every one donor reporting necessities (monetary) are met throughout the deadlines, and the accuracy, integrity, and timeliness of the experiences are maintained.
• Provide details about the standing of experiences to the finance analyst.
• Prepares earnings or expenditure reallocations to make sure that the experiences could be accomplished (when it’s mandatory)

3. Budgeting

• Provide technical assist and recommendation to the undertaking managers and program employees throughout the preparation and revision of budgets
• Provide evaluation of precise expenditures vs. budgets with its respective feedback of the variances (if there may be any) and suggestions
• Book the expenditure reallocations when it’s mandatory
• Ensure well timed submission of approval requests

4. Validation of transactions

• Ensure that every one the transactions associated to his/her portfolio are validated following the expenditure authorization coverage and others
• Coordinate with the Logistics Unit on the purchases/procurement and guarantee supporting paperwork are following Federation procedures
• Ensure all accounting transactions are appropriately licensed and documented by unique and legitimate supporting documentation
• Provide suggestions to the undertaking managers when findings have been recognized by way of documentation that doesn’t meet the necessities or transactions that aren’t throughout the accepted funds
• Follow up with the undertaking supervisor or unit employees that the forecasts, journal of expenditures, expense claims and different paperwork are offered throughout the established deadlines

5. Treasury

• The submit can be accountable for the month-to-month money request evaluation submission.
• Ensure there are ample funds
• Preparation of checking account reconciliations
• Conduct petty money counts (shock or deliberate)
• Ensure that every day, weekly, and month-to-month petty money counts are being carried out.
• Ensure that the funds are carried out on a well timed foundation
• Coordinate the opening and closing of financial institution accounts (If mandatory)
• Support the preparation of correct forecasts to keep away from monetary losses

6. Supplementary Services (if relevant)

• Validate the PNS transactions associated to the availability of supplementary providers.
• Ensure the accuracy of the reserving of those transactions.
• Prepare the draft bill and make sure the content material matches with the supplementary providers report
• Do the mandatory corrections if required after the finance analyst has supplied his/her suggestions
• Liaise with the PNS in case of technical questions

Job Duties and Responsibilities (continued)

7. Shared Office and Service Costs

• Explain to every undertaking supervisor the methodology and outcomes.
• Provide interpretation of the administration report back to the Head of the Country Delegation

8. Accounting verification

• Book all of the transactions within the accounting system

9. Balance Sheet objects assessment and reconciliations

• Ensure the identical quantity that was counted match with the quantity mirrored within the accounting system.
• Provide reconciled account statements of the excellent balances of employees and NS.
• Ensure that different steadiness sheet objects are reconciled (e.g., prepayments, assure deposits, provider balances, and so forth.)
• Coordinate that corrections are carried out on a well timed foundation.

10. Month-end closed routines (if relevant)

• This submit can be accountable for supporting the run of all of the routines associated for the closing of the month (e.g., foreign money revaluation, allocation, reserving of provisions, and so forth.) throughout the deadlines (if mandatory)

11. Financial Analysis

• Prepare advert-hoc monetary evaluation as per the demand of the initiatives underneath his/her portfolio. ehgQsOj BMPCQz
• Interpret monetary indicators to undertaking managers and present high quality recommendation to enhance the efficiency or decrease/mitigate dangers.
• Monitor the standing of sentimental pledges.
• Highlight any potential dangers (e.g., fraud, deficits, integrity of transactions, and so forth.)
• Record and report individually on Emergency Appeal operation monetary commitments (exterior MoUs, buy orders, program commitments, and so forth.) and be absolutely conscious of attainable commitments and deliberate ventures.
• Timely point out underspending and the necessities for attainable time-frame extensions.

12. Ensuring the functioning and environment friendly supply of administrative providers

• Coordinate the supply of all common providers to make sure a clean day-to-day operating of the Office together with phone/reception, lodging, autos, visas, journey association, housing, transport, and work intently with the nationwide society on such preparations (if mandatory)
• Ensure compliance with all of the native laws within the nation (e.g., labor regulation, taxes, social safety, pension funds, and so forth.)
• Identify new lodging for delegates throughout the safety perimeter as outlined and licensed by the Security Coordinator and be sure that all homes leased are geared up and correctly maintained. (if relevant)
• Arrange journey and lodging for guests based on agreed processes and procedures
• Ensure that the standardized submitting system is in place
• Develop and keep exact and environment friendly nation workplace administrative procedures.
• Coordinate and handle efficient info administration methods, together with submitting (digital and exhausting copy), tips/insurance policies, databases, and correspondence.
• Ensure competent administration of all contracts, agreements, MOUs, and different authorized paperwork

13. Office Management

• Keep an correct report of the stock of belongings, doc the procurements or disposals of belongings correctly, conduct a bodily depend to make sure the record is reconciled with the bodily objects
• Verify periodically that the insurance coverage coverage is updated and covers the present record of belongings
• This place ought to coordinate with the IT accountable employees for the right insurance coverage of the IT gear
• Review and be sure that the employees within the Office information their paperwork following the standardized submitting system for workplaces within the Field

14. Organization of occasions

• Manage the technical arrange and the executive group of main conferences (interpreters arrange, assembly amenities, group of receptions/buffet/meals, renting of workplace gear)
• Organize transportation for assembly individuals

Education

Job Duties and Responsibilities (Continued)

15 .Relationships with different stakeholders

• Liaise with undertaking managers and unit employees to offer enough providers to contribute to the achievements of the plans and outcomes.
• Liaise with the administration, accounting employees or finance officers of different workplaces (when it’s mandatory)
• Liaise with the assigned senior finance analysts to get recommendation, orientation, assist on technical issues and present suggestions to the findings noticed within the month-to-month area returns, accounting, and monetary issues.
• Liaise with the Head of Finance and Administration to spotlight pressing issues and present suggestions on how one can enhance methods and processes.
• Support auditors by way of clarification or present supporting documentation.
• Conduct briefing and debriefings to unit employees underneath his/her portfolio.

16. Others

• Provide assist in case of lengthy-time period vacancies, absence, or sickness to make sure continuity of the finance and administration perform.
• Be ready to ship coaching to IFRC employees, or National Society Staff (whether it is required)

Duties relevant to all employees 1. Work actively in direction of the achievement of the Federation Secretariat’s targets. 2. Abide by and work in accordance with the Red Cross and Red Crescent ideas. 3. Perform every other work-associated duties and obligations which may be assigned by the road supervisor.

EDUCATION

• University diploma, grasp’s diploma in administration, monetary administration or accounting – Required
• Studying for skilled/tutorial qualification in finance or accounting – Preferred

Experience

• 3+ years of expertise within the technical space of experience (finance/accounting and administration) – Required
• 2+ years of area expertise in a humanitarian organisation – Preferred
• Experience in personnel administration – Preferred
• Experience in undertaking monetary administration’s assist – Required
• Red Cross / Red Crescent motion, different worldwide group, massive NGOs, and governmental improvement businesses – Preferred

Knowledge, Skills and Languages

Knowledge and Skills

• Good stress administration expertise – Required
• Excellent analytical expertise and answer-centered particular person – Required
• Excellent communication expertise – Required
• Good administration expertise – Preferred
• Time Management expertise – Required

Languages

• Fluent spoken and written Arabic – Required
• Fluent spoken and written English – Required
• Good command of one other IFRC official language (French) – Preferred

Competencies, Values and Comments

• Values: Respect for variety; Integrity; Professionalism; Accountability
• Core competencies: Communication; Collaboration and teamwork; Judgement and resolution making; National society and buyer relations; Creativity and innovation; Building belief

IFRC Disclaimer

IFRC has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the Red Cross and Red Crescent Movement, together with sexual exploitation and abuse, sexual harassment and different types of harassment, abuse of authority, discrimination, and lack of integrity (together with however not restricted to monetary misconduct). IFRC additionally adheres to strict child safeguarding ideas.

If you appointed to or undertake a job inside IFRC, whether or not as employees, employees on mortgage or secondees, you may be topic to the group’s Code of Conduct, which is obtainable right here and on our web site. Note: All presents of employment can be topic to passable references and acceptable screening checks, which embrace prior skilled conduct checks and assessment of felony data. IFRC will request a conduct check from all prior employers for a interval of 5 years, together with however not restricted to employers who like IFRC take part within the Misconduct Disclosure Scheme. For extra particulars on the Scheme, please see THE MISCONDUCT DISCLOSURE SCHEME — SCHR

IFRC ensures equal employment alternatives!