Apply for Logistics Delegate, Jordan (Middle East Crisis), JORDAN Job Vacancy | Position

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian group, with a community of 191-member National Societies (NSs). The general intention of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to satisfy the wants and enhance the lives of susceptible individuals earlier than, throughout and after disasters, well being emergencies and different crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), along with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the next basic ideas: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three primary Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has 5 regional workplaces in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC additionally has nation cluster delegations and nation delegations all through the world. Together, the Geneva Headquarters and the sector construction (regional, cluster and nation) comprise the IFRC Secretariat.

IFRC has a zero-tolerance coverage on conduct that’s incompatible with the goals and aims of the Red Cross and Red Crescent Movement, together with sexual exploitation and abuse, sexual harassment and different types of harassment, abuse of authority, discrimination, and lack of integrity (together with however not restricted to monetary misconduct). IFRC additionally adheres to strict child safeguarding ideas.

Job Purpose

The Logistics Delegate will present complete logistics assist to the IFRC and Jordan Red Crescent Society (JNRCS) for the Middle East Crisis operation in Jordan. The major focus can be on managing the stream of incoming and outgoing shipments, making certain well timed customs clearance, and sustaining environment friendly provide chain processes. The delegate can be accountable for logistics documentation, cargo monitoring, and making certain correct coordination between inner and exterior stakeholders. While the Logistics Delegate will deal with cargo administration, they will even be required to deal with particular warehousing duties if no devoted warehouse delegate is offered, making certain that inventory management and storage operations are maintained to IFRC requirements.

The Logistics Delegate is anticipated to be operational and lead by instance, demonstrating professionalism, integrity, and accountability in all logistics operations. They will take possession of challenges, proactively search options, and be certain that logistics duties are carried out with effectivity and diligence. By setting a excessive commonplace of efficiency, the delegate will encourage a collaborative and results-oriented working surroundings inside the logistics crew and JNRCS

Job Duties and Responsibilities

1. Logistics Documentation and Compliance

• Ensure the correct and well timed preparation of all logistics documentation, together with customs clearance kinds, transport manifests, and stock information.
• Maintain an audit path for all logistics paperwork to make sure transparency and accountability inside the operation.
• Ensure that each one logistics processes adjust to IFRC requirements and native rules.

2. Shipment and Cargo Management

• Oversee the receiving, clearing, and forwarding of all Red Cross Red Crescent cargo, making certain that shipments are dealt with effectively and according to IFRC protocols.
• Take cost of monitoring, monitoring, and reporting on all incoming and outgoing shipments, making certain that items are delivered to their ultimate locations with out pointless delays.
• Manage and facilitate customs clearance procedures, making certain well timed processing of shipments whereas adhering to native customs legal guidelines and rules.
• Communicate cargo statuses usually to key stakeholders, addressing any potential points similar to delays or transportation challenges.

3. Monitoring and Reporting of Shipments

• Continuously monitor the stream of shipments out and in of Jordan, making certain that each one cargo is accounted for, whether or not it’s incoming, outgoing, or in transit.
• Provide weekly updates on cargo statuses, together with any challenges confronted in customs clearance or transport, together with options or suggestions to deal with bottlenecks.
• Track and report on the progress of Gaza-bound shipments, making certain that these crucial shipments are dealt with with precedence.

4. Limited Warehousing Responsibilities

• While the main focus is on cargo administration, the Logistics Delegate will assume restricted accountability for warehousing duties if a devoted warehouse delegate is unavailable.
• In the absence of a warehouse delegate, be certain that key warehousing capabilities, similar to inventory management, stock administration, and correct storage of products, are carried out in line with IFRC requirements.
• Monitor inventory ranges and guarantee well timed updates on warehouse operations, notably for shipments in transit or awaiting dispatch.

5. Coordination with Internal Stakeholders

• Build robust working relationships with JNRCS and IFRC workers, performing because the central logistics level of contact inside the crew.
• Ensure easy coordination between JNRCS, IFRC, and different related departments, facilitating the clear stream of data associated to logistics and cargo operations.
• Communicate logistics progress and any challenges to inner stakeholders in a well timed and efficient method, making certain that any points associated to shipments or customs clearance are addressed collaboratively.

6. Supply Chain Strategy and SOP Implementation

• Collaborate with JNRCS to develop and implement a provide chain technique that ensures the environment friendly motion of products out and in of Jordan, whereas adhering to IFRC requirements.
• Create and implement Standard Operating Procedures (SOPs) that enhance the logistics processes, making certain consistency and effectivity within the administration of shipments and cargo.

7. Capacity Building for JNRCS Logistics Personnel

• Provide coaching, mentoring, and capacity-building assist to JNRCS logistics workers, specializing in customs clearance, cargo administration, and logistics documentation. ehgQr4Y DmFanH
• Ensure that JNRCS workers are absolutely educated to handle logistics processes independently, with a deal with constructing sustainable logistics capabilities for future operations.

Job Duties and Responsibilities (continued)

Key Deliverables 1. Logistics Documentation and Compliance: o Ensure well timed and correct preparation of all logistics paperwork, together with customs clearance, transport manifests, and stock information, in compliance with IFRC requirements. o Maintain a transparent audit path of all logistics paperwork to facilitate transparency and accountability.

2. Shipment Management and Cargo Flow: o Monitor, observe, and report on all incoming and outgoing shipments, making certain environment friendly coordination for the well timed motion of Red Cross Red Crescent cargo. o Handle customs clearance processes for all shipments, making certain compliance with native rules and avoiding pointless delays. o If required, liaise with transport and logistics suppliers to make sure easy and environment friendly motion of products to their ultimate locations, notably for Gaza-bound shipments.

3. Coordination and Stakeholder Communication: o Maintain efficient communication with JNRCS, IFRC, and related companions to make sure that logistics actions align with the operation’s aims. o Ensure that each one logistics actions are clearly communicated to stakeholders, and that any delays or challenges are escalated in a well timed method.

4. Monitoring and Reporting of Shipments: o Monitor and supply common updates on the standing of all shipments, together with incoming, outgoing, and in-transit cargo, highlighting any points similar to delays or customs-related obstacles. o Provide weekly experiences that cowl:  Shipment statuses (incoming/outgoing)  Progress on customs clearance and transportation  Any challenges confronted in logistics operations, and potential options.

5. Limited Warehousing Responsibility: o While a devoted warehouse delegate is most well-liked, of their absence, the Logistics Delegate will oversee key warehousing duties, together with managing inventory ranges, making certain items are saved accurately, and sustaining correct stock information. o Ensure the protected and environment friendly dealing with of products in storage and coordinate the graceful transition of cargo by way of the warehouse if wanted.

6. Supply Chain Strategy and SOP Development: o Collaborate with JNRCS to develop and implement a provide chain technique and logistics SOPs, specializing in optimizing the stream of products and decreasing bottlenecks within the cargo course of. o Ensure that logistics processes are streamlined and compliant with IFRC requirements.

7. Capacity Building for JNRCS: o Deliver coaching and mentorship to JNRCS logistics workers, specializing in cargo monitoring, customs clearance processes, and documentation, to construct their capability to handle logistics independently. o Provide steering on sustaining effectivity and accountability all through the availability chain.

8. End-of-Mission Handover and Debrief: o Provide an in depth handover doc summarizing logistics operations, together with cargo statuses, key challenges, and suggestions for future enhancements. o Submit a complete mission appraisal and debrief report, evaluating the effectiveness of logistics operations and figuring out areas for enhancement.

Duties relevant to all workers 1. Actively work in the direction of the achievement of the IFRC Secretariat’s objectives. 2. Abide by and work in accordance with the Red Cross and Red Crescent ideas. 3. Perform every other work-related duties and obligations which may be assigned by the road supervisor.

Education

• Professional qualification in logistics or equal expertise – Required
• Basic Delegates Training Course, IMPACT or equal information – Required
• Logistics ERU coaching – Preferred
• Relevant diploma / logistics qualification – Required

Experience

• Experience of working as part of a crew and workers administration – Required
• Minimum 3 years skilled expertise in Supply Chain – Required
• Assessment abilities – Required
• Experience in managing and coaching workers/volunteers – Preferred
• Red Cross/Red Crescent information and expertise – Required
• Experience working for a humanitarian support organisation – Preferred
• Experience of Logistics NS improvement – Preferred

Knowledge, Skills and Languages

Knowledge and Skills

• Self-supporting in computer systems (Windows, spreadsheets, word-processing) – Required
• Knowledge of communications techniques (satellite tv for pc telephones, and so on.) – Required
• Excellent communications abilities together with report writing – Required
• Project administration abilities – Preferred
• Ability to work in a cross-functional surroundings – Required

Languages

• Fluent spoken and written English – Required
• Good command of one other IFRC official language (French, Spanish or Arabic) – Preferred

Competencies, Values and Comments

• Values: Respect for range; Integrity; Professionalism; Accountability
• Core competencies: Communication; Collaboration and teamwork; Judgement and choice making; National society and buyer relations; Creativity and innovation; Building belief

IFRC Disclaimer

IFRC has a zero-tolerance coverage on conduct that’s incompatible with the goals and aims of the Red Cross and Red Crescent Movement, together with sexual exploitation and abuse, sexual harassment and different types of harassment, abuse of authority, discrimination, and lack of integrity (together with however not restricted to monetary misconduct). IFRC additionally adheres to strict child safeguarding ideas.

If you appointed to or undertake a task inside IFRC, whether or not as workers, workers on mortgage or secondees, you can be topic to the group’s Code of Conduct, which is offered right here and on our web site. Note: All provides of employment can be topic to passable references and acceptable screening checks, which embody prior skilled conduct checks and assessment of prison information. IFRC will request a conduct check from all prior employers for a interval of 5 years, together with however not restricted to employers who like IFRC take part within the Misconduct Disclosure Scheme. For extra particulars on the Scheme, please see THE MISCONDUCT DISCLOSURE SCHEME — SCHR.

IFRC ensures equal employment alternatives!