Apply for Administration Intern – Tunisia, TUNISIA Job Vacancy | Position

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian group, with a community of 191-member National Societies. The general intention of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to fulfill the wants and enhance the lives of weak folks earlier than, throughout and after disasters, well being emergencies and different crises.

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), along with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the next elementary rules: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three fundamental Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

The IFRC nation cluster for North Africa, based mostly in Tunis, Tunisia helps two nationwide societies within the area and Libya Delegation.

Job Purpose

To help in administrative actions and delivering environment friendly service and assist to the executive division.

In return, the intern will profit from this expertise by studying tips on how to handle constructing providers, tips on how to implement a plan and venture throughout the administrative division in coordination with different departments and colleagues from the area, and the essential idea of procurement processes.

Job Duties and Responsibilities

The intern will perform the next particular duties: 1. Welcome Services

• Ensure that phone calls are professionally answered.
• Ensure that the reception space and assembly rooms are nicely maintained and saved clear.

2. IFRC automobile

• Collect the mileage and gas report and shared with Admin officer. upkeep, and restore on fleet wave and on new automobiles registration course of.
• Follow up on upkeep, and restore with the Car rental company.

3. Office Administration

• Arrange flights for IFRC workers who should not based mostly within the cluster workplace, prepare transport decide up and drop off all incoming and outgoing individuals.
• Update and improve the workplace’s stock guidelines.
• Support in submitting and archiving processes throughout the administration division.
• Maintain stationery inventory, organise re-ordering when mandatory.
• Order enterprise playing cards.
• Keep and order a inventory of housekeeping’s consumable materials (espresso, water, cleansing materials).
• Conduct fundamental admin. procurement processes with the assist of admin officer.
• Assist within the technique of occasions administration.
• Prepare and submit visas and residencies information to the respective entities and observe up on their issuance, expiry dates and renewals with the steerage and assist of the admin officer. ehgQrO7 BIpnb
• Assist within the workplace’s upkeep the place wanted.

Job Duties and Responsibilities (continued)

4. General Services

• Undertake day by day assist to these working within the workplace.
• Ensure all workplace errands (registration of contract, sending courier by way of poste, extract payments, and so forth…)
• Fulfil another duties which can be fairly assigned by the road supervisor

Collaboration modalities

Administration Officer will tackle the position as fundamental accountable for the intern and can present supervision for the individual. However, he/she could be anticipated to work most intently on a day-to-day foundation with completely different unit members and regional technical counterparts amongst others.

Reporting line/administration/ supervision

The intern formally experiences to the IFRC NACC Administration Officer. Length of the task

The length of the task will probably be 3 months, beginning sixth of January 2025, with chance of extension.

 Education

• The intern have to be enrolled in an undergraduate or graduate diploma programme from a acknowledged college in one of many following areas: Administration, enterprise administration and different associated areas. – Required
• The intern should have attended programs within the final 12 months and have accomplished at the very least two years undergraduate research. – Required

Experience

• 3 or 4 internships throughout the administration expertise in coping with admin providers (coping with inns and different service suppliers, journey association) – Required

Knowledge, Skills and Languages

Knowledge and Skills

• Understanding of the humanitarian context – Required
• Ability to work in a quick-paced, various cultural context – Required
• Good working data of Microsoft Office (Word, PowerPoint, and Excel) – Required

Languages

• Fluently spoken and written Arabic & English – Required
• Fluently spoken and written French – Required

Competencies, Values and Comments

• Professionalism, Communications, Diversity, Accountability, Teamwork, and Integrity
• Strong inter-private and partnership constructing abilities, demonstrated capability to construct practical networks.
• Flexible and adaptable to work successfully in a multicultural atmosphere and skill to journey at brief discover.

IFRC Disclaimer

IFRC has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the Red Cross and Red Crescent Movement, together with sexual exploitation and abuse, sexual harassment and different types of harassment, abuse of authority, discrimination, and lack of integrity (together with however not restricted to monetary misconduct). IFRC additionally adheres to strict child safeguarding rules.

If you appointed to or undertake a job inside IFRC, whether or not as workers, workers on mortgage or secondees, you may be topic to the group’s Code of Conduct, which is accessible right here and on our web site. Note: All presents of employment will probably be topic to passable references and applicable screening checks, which embody prior skilled conduct checks and assessment of felony information. IFRC will request a conduct check from all prior employers for a interval of 5 years, together with however not restricted to employers who like IFRC take part within the Misconduct Disclosure Scheme. For extra particulars on the Scheme, please see THE MISCONDUCT DISCLOSURE SCHEME — SCHR.

IFRC ensures equal employment alternatives!