Apply for Senior Finance Associate, Lusaka, Zambia Job Vacancy | Position

Grade: GS7

Staff Member / Affiliate Type: General Service

Reason: Temporary > Temporary Assignment/ Appointment

Hardship Level: B

Family Type: Family <p></p><p></p>

Residential location (if relevant): Target Start Date: 2025-01-01

Target End Date: 2025-06-30

Deadline for Applications: January 2, 2025

Standard Job Description: Senior Finance Associate

Organizational Setting and Work Relationships

The Senior Finance Associate is generally supervised by the (Senior) Finance Officer who defines common work goals and offers crucial recommendation and steering. The incumbent additionally refers to UNHCR Manuals and related coverage papers on monetary points. The incumbent works fairly independently on common assignments with an oversight from the supervisor.

The incumbent assists with the processing of monetary transactions. S/he retains frequent contact with employees at varied ranges within the workplace and with financial institution officers to trade info. The incumbent usually supervises some assist employees.

All UNHCR employees members are accountable to carry out their duties as mirrored of their job description. They accomplish that inside their delegated authorities, in keeping with the regulatory framework of UNHCR which incorporates the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions in addition to related accountability frameworks. In addition, employees members are required to discharge their duties in a fashion in line with the core, practical, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for variety.

Duties

• Oversees the processing of monetary transactions and reconciliations in keeping with related insurance policies and procedures.
• Provide monetary stories as per monetary tips and when required.
• Maintain ledgers and accounting data for classification and recording of monetary transactions and for the reconciliation of accounts and preparation of recurring or particular stories.
• Ensure well timed and correct calculation and cost of salaries, allowances, journey claims and different funds to employees members, specialists and consultants, distributors and different claimants. ehgc2Xj BIpnb
• Contribute to the preparation and processing of month-to-month accounts.
• Prepare monetary information for finances estimates and monetary planning.
• Ensure reconciliation of money books with financial institution statements.
• Maintain liaison with officers of native banks and monetary establishments to acquire day-to-day info on trade and rates of interest, modifications in procedures and laws, and issues pertaining to upkeep of workplace financial institution accounts.
• Assist colleagues in all elements of accounts upkeep and finances management by offering stories on monetary standing, procedures, trade charges, prices and expenditures and potential funding issues.
• Support the identification and administration of dangers and search to grab alternatives impacting goals within the space of accountability. Ensure determination making in danger based mostly within the practical space of labor. Raise dangers, points and issues to a supervisor or to related practical colleague(s).
• Perform different associated duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For G7 – 4 years related expertise with High School Diploma; or 2 years related work expertise with Bachelor or equal or larger

Field(s) of Education

Not relevant.

Certificates and/or Licenses

Finance; Business Administration; Accounting;

(Certificates and Licenses marked with an asterisk* are important)

Relevant Job Experience

Essential

Not specifed.

Desirable

Knowledge and work expertise of MSRP Finance purposes. Good information of UN/UNHCR Financial guidelines and procedures. Completion of UNHCR studying programmes or particular coaching related to the capabilities of the place.

Functional Skills

*IT-Computer Literacy

*IT-Enterprise Resource Planning (ERP)

(Functional Skills marked with an asterisk* are important)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the responsibility station if not English.

For National Professional jobs: Knowledge of English and UN working language of the responsibility station if not English and native language.

For General Service jobs: Knowledge of English and/or UN working language of the responsibility station if not English.

All UNHCR workforce members should individually and collectively, contribute in the direction of a working setting the place every individual feels secure, and empowered to carry out their duties. This contains by demonstrating no tolerance for sexual exploitation and abuse, harassment together with sexual harassment, sexism, gender inequality, discrimination and abuse of energy.

As people and as managers, all have to be proactive in stopping and responding to inappropriate conduct, assist ongoing dialogue on these issues and talking up and in search of steering and assist from related UNHCR sources when these points come up.

This is a Standard Job Description for all UNHCR jobs with this job title and grade degree. The Operational Context could include extra important and/or fascinating {qualifications} regarding the particular operation and/or place. Any such necessities are included by reference on this Job Description and will likely be thought of for the screening, shortlisting and choice of candidates.

Desired Candidate Profile: Operational Context: UNHCR was established on 14 December 1950 by the UN General Assembly. The company is remitted to steer and co-ordinate worldwide motion to guard refugees and resolve refugee issues worldwide. Its major goal is to safeguard the rights and well-being of refugees. It strives to make sure that everybody can train the best to hunt asylum and discover secure refuge in one other State, with the choice to return home voluntarily, combine regionally or to resettle in a 3rd nation (www.unhcr.org).

In Zambia, UNHCR helps the Government of Zambia to offer an enabling safety setting that enables asylum seekers, refugees and former refugees to be protected, be self-reliant and obtain sturdy options.

Zambia has adopted a complete refugee response strategy as envisioned by the New York Declaration of 2016 and the Global Compact on refugees of 2018, which information the nation’s refugee and asylum response. The framework envisages an all-of-society strategy with strong funding and assist from the worldwide neighborhood to fulfill each instant life-saving humanitarian wants and long-term options via improvement motion.

The Government of Zambia (GRZ) coordinates the asylum and refugee administration via the Office of the Commissioner for Refugees (COR) in shut collaboration with different authorities departments and the inter-governmental steering committee established for this goal, with the direct assist of UNHCR.

As of finish of November 2024, the nation hosts 106, 541 individuals that require UNHCR’s steady safety assist together with 79, 244 Refugees, 9, 490 Asylum seekers and 17, 807 Former refugees (Angolan & Rwandan). While an enormous part of the inhabitants has been in Zambia for a long time, the operation has additionally been constantly receiving new arrivals, for occasion at a median of 200/week in 2024. UNHCR has a Representation Office in Lusaka, with two area places of work in Solwezi and Kawambwa and is planning to open one other area workplace in Kaoma.

Nature of Position: The Senior Finance Associate place within the UNHCR Representation Office in Lusaka is supervised by the Associate Administrative Officer. The incumbent assists with the processing of monetary transactions and is accountable for supporting the monetary operations of the illustration workplace and area operations. With the target to safeguard and optimize the utilization of UNHCR’s financial and bodily sources, the incumbent will contribute to the institution and implementation of procedures and insurance policies in keeping with UN monetary laws and UNHCR’s guidelines, insurance policies, and procedures. S/he’s accountable for accounts payable, accounts receivable, treasury processes, accounting, adherence to and implementation of inside management mechanisms, together with assist to oversight and audit capabilities. S/he’s additionally accountable for repeatedly analysing, evaluating and controlling disbursements/receipts, in addition to expenditure variances towards accredited budgets and well timed aiding the administration in all elements of accounts upkeep and finances management by offering stories on monetary standing, procedures, trade charges, prices and expenditures and potential funding issues in areas of accountability.

His/her duties embrace however usually are not restricted to processing of monetary transactions after guaranteeing all supporting paperwork are reviewed and endorsed in response to normal procedures, monitoring the usage of the executive finances (ABOD) and expenditures guaranteeing ample and well timed replenishments of funds; processing month-to-month accounts closure, conducting common assessment and well timed clearance of open gadgets, and reconciliations; processing well timed submissions of VAT refund claims to the state authorities; offering monetary standing stories, and so forth.

The incumbent is part of a multifunctional group and helps the UNHCR Cash Based Interventions (CBI) programme via processing of prepayments/advance funds, dispatching of duly signed directions to the financial institution and aiding in closure of prepayments after the financial institution confirms profitable funds to the supposed beneficiaries; performing reconciliations. The incumbent is required to offer assist to and cooperate with different UNHCR groups within the nation, notably UNHCR’s three (3) Field Offices, and liaise/coordinate with different groups in UNHCR’s within the Regional Bureau for Southern Africa. The place is for a six months’ Temporary Appointment with chance of extension.

Desired Candidate Profile

The candidate must be educated in and have demonstrated expertise within the application of monetary procedures and processes, and finances preparation, ideally in worldwide organisations.

The candidate should possess demonstrated expertise within the administration of receivables and payables, within the preparation of financial institution reconciliations and payroll.

The candidate must possess demonstrated analytical and drafting expertise as s/he will likely be required to offer complete monetary and budgetary stories. Knowledge and expertise in finance and finances modules of monetary useful resource planning methods can be crucial.

An understanding of International Public Sector Accounting Standards (IPSAS), International Financial Reporting Standards (IFRS), or related accrual accounting requirements in addition to expertise in coordinating with inside and exterior auditors and different monetary oversight our bodies is required.

Advanced information of Excel, together with full proficiency with pivot tables, is important.

The place requires a candidate who is very organized, expert in workflow administration and is shopper oriented. The skill to work in a fast-paced and dynamic work setting and to fulfill strict deadlines is important.

The incumbent is required to have glorious working information and demonstrated expertise in the usage of digital and on-line useful resource planning and administration instruments. The candidate have to be fluent in English, each spoken and and written and be a very good communicator.

The incumbent have to be able to journey to distant areas within the nation

Functional Clearance: This place would not require a practical clearance

Required languages (anticipated Overall skill is no less than B2 degree): ,

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Desired languages: ,

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Additional Qualifications: Skills

IT-Computer Literacy, IT-Enterprise Resource Planning (ERP)

Education

Certifications

Accounting – Other, Business Administration – Other, Finance – Other

Work Experience

UNHCR Salary Calculator: https://icsc.un.org/Home/SalaryScales

Other info: Shortlisted candidates could also be required to take a seat for written take a look at and/or oral interview