Apply for Senior Supply Assistant, Rabat, Morocco Job Vacancy | Position

Hardship Level (not relevant for home-based): A (least hardship)

Family Type (not relevant for home-based): Family

Staff Member / Affiliate Type: UNOPS LICA5

Target Start Date: 2025-01-15

Deadline for Applications: December 31, 2024

Terms of Reference

• Une expérience préalable au sein d’organisations internationales ou d’agences des Nations Unies constitue un atout.
• Bonne connaissance des principes, procédures et meilleures pratiques de la chaîne d’approvisionnement.
• Compétences informatiques, notamment dans l’utilisation de MS Office (Excel, Word) et des systèmes ERP.
• Excellentes compétences organisationnelles et en gestion du temps.
• Attention aux détails et capacité à résoudre des problèmes.
• Solides compétences en communication et en travail d’équipe.
• Capacité à travailler sous pression et à respecter les délais.

Il convient de souligner que des évaluations écrites et des entretiens seront effectués

Standard Job Description: Senior Supply Assistant

Organizational Setting and Work Relationships

The Senior Supply Assistant offers provide help to all actions pertaining to the availability chain perform together with planning, sourcing & procurement, transport, transport, customs clearance, warehousing, belongings & fleet administration and monitoring throughout the space of duty (AoR).

The incumbent is supervised by a better stage provide place and receives common steering and directions from the supervisor on successive steps. S/he works independently on routine duties whereas follows directions of the supervisor on extra complicated points. The incumbent could have contacts on a working stage on particular points with different UNHCR workplaces, UN businesses, NGOs, authorities companions and industrial contractors within the space to facilitate performing the availability perform. The responsibility of the incumbent is to help the administration of fabric assets throughout the geographical space coated whereas exercising effectivity in using these assets.

All UNHCR employees members are accountable to carry out their duties as mirrored of their job description. They achieve this inside their delegated authorities, in keeping with the regulatory framework of UNHCR which incorporates the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions in addition to related accountability frameworks. In addition, employees members are required to discharge their obligations in a way according to the core, purposeful, cross-functional and managerial competencies and UNHCR

• s core values of professionalism, integrity and respect for variety.

Duties

• In compliance with provide chain guidelines and procedures, help the associated provide actions to facilitate UNHCR finish to finish processes leading to a well timed and high quality supply of products and companies to individuals of concern.
• Apply UNHCR’s sourcing & procurement technique when planning for buy of vital commodities and companies.
• Initiate customized clearance of consignments, draft exemption requests, and liaise with native brokers.
• Support warehouse administration, and help with planning of products & companies deliveries, and supply data on the standing of requests and the provision of things within the provide chain. ehUtJfH BfJ2jV
• Maintain correct and complete information on provide actions and supply studies and updates periodically, and on request.
• Examine buy requests to make sure conformity and liaise with requesters.
• Prepare citation requests and tenders, produce bid-tabulations from tenders and put together Purchase Orders for approval.
• Dispatch accredited Purchase Orders, and follow-up with the supply of ordered commodities and companies.
• Provide data on all procurement actions throughout the AoR.
• Produce commonplace asset administration studies and different asset data, periodically and when requested.
• Maintain correct knowledge in all related enterprise techniques. Compile statistical data on provide chain associated issues that may help in choice making.

In the Regional Bureaux:

• Track world Supply KPIs for the area and help in preparation of regional ones, as required.
• Monitor all periodic Supply workout routines similar to month-to-month reconciliations, quarterly bodily stock workout routines, and year-end accounts closure procedures and supply related studies to senior managers.
• Assist Country Operations in MSRP administration.

In the Country Operations:

• Ensure native liaison to successfully help the availability actions.
• Assist within the administration of the storage of products in line with “best practices” and UNHCR guidelines and laws;
• Assist in managing Property, Plant and Equipment (PPE) successfully in line with UNHCR guidelines and regulation, together with registration and marking of latest PPE, bodily verification of PPE, preparation of agreements and disposal types (together with submissions to LAMB/AMB), and help with disposal of PPE.
• Support the identification and administration of dangers and search to grab alternatives impacting goals within the space of duty. Ensure choice making in danger based mostly within the purposeful space of labor. Raise dangers, points and considerations to a supervisor or to related purposeful colleague(s).
• Perform different associated duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For G5- 2 years related expertise with High School Diploma; or 1 yr related work expertise with Bachelor or equal or increased

Field(s) of Education

Not relevant

Certificates and/or Licenses

Not specified

Relevant Job Experience

Essential

Not specified

Desirable

Not specified

Functional Skills

IT-Computer Literacy

SC-PeopleSoft Supply Chain Management

SC-Supply Planning

SC-Customs clearance

SC-Logistics

SC-Warehouse Management

SC-Asset Management

SC-Fleet Management

(Functional Skills marked with an asterisk* are important)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the responsibility station if not English.

For National Professional jobs: Knowledge of English and UN working language of the responsibility station if not English and native language.

For General Service jobs: Knowledge of English and/or UN working language of the responsibility station if not English.

All UNHCR workforce members should individually and collectively, contribute in direction of a working atmosphere the place every individual feels secure, and empowered to carry out their duties. This contains by demonstrating no tolerance for sexual exploitation and abuse, harassment together with sexual harassment, sexism, gender inequality, discrimination and abuse of energy.

As people and as managers, all have to be proactive in stopping and responding to inappropriate conduct, help ongoing dialogue on these issues and talking up and in search of steering and help from related UNHCR assets when these points come up.

This is a Standard Job Description for all UNHCR jobs with this job title and grade stage. The Operational Context could include further important and/or fascinating {qualifications} regarding the particular operation and/or place. Any such necessities are included by reference on this Job Description and might be thought of for the screening, shortlisting and choice of candidates.

Required Languages: French

,

English

,

Desired Languages: Arabic

,

,

Additional Qualifications: Skills

IT-Computer Literacy, SC-Asset Management, SC-Customs clearance, SC-Fleet Management, SC-Logistics, SC-PeopleSoft Supply Chain Management, SC-Supply Planning, SC-Warehouse Management

Education

Certifications

Work Experience

Administration, Building Services and Facilities, Finance, Supply/Procurement

Other data: This place would not require a purposeful clearance

Home-Based: No