Apply for Human Resources Technician I (CO), San Salvador, El Salvador Job Vacancy | Position

Human Resources Technician I (CO)

( 2409815 )

Grade : G6

Contractual Arrangement : Fixed-term appointment

Contract Duration (Years, Months, Days) : One 12 months, First 12 months probationary interval. Post of restricted period

Job Posting: Dec 17, 2024, 9:00:04 PM

This is a requisition for employment on the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

PAHO Country Offices are accountable for guaranteeing that the Pan American Health Organization / World Health Organization (PAHO/WHO) nation program of technical cooperation and its nation presence offers enough assist to the nationwide well being growth course of and, on the similar time, allows the nation/ies to form the subregional, regional and world well being agendas. The PAHO/WHO Country Office is the essential organizational unit for technical cooperation throughout the nation/ies, drawing on PAHO/WHO assets from all ranges and all elements of the Organization.

DESCRIPTION OF DUTIES

Under the overall steerage of the PAHO/WHO Representative (PWR/SLV), the direct supervision of the Administrator and in shut coordination with Human Resources Management (HRM) and Treasury (FRM) at Headquarters, the incumbent is accountable for, however not essentially restricted to, the next assigned duties: a) Assist and coordinate the recruitment and choice course of for fixed-term and short-term United Nations (UN) positions, and native positions for hiring below native situations of employment (contingent staff); present steerage to technical employees relating to the correct use of contractual mechanisms; collaborate within the means of making ready job descriptions for mounted and short-term positions, and phrases of reference for contingent employee positions; put together and place native ads; conduct screening of functions and interviewing of candidates; administer testing; put together documentation for and act as Secretary of the native choice committees;

b) Initiate and/or approve human assets (HR) associated actions within the company info system for employees and contingent staff; function HR Partner within the PASB Management Information System (PMIS), and HR point of interest for the choice means of native and worldwide recruited positions;

c) c) Prepare and course of contracts for contingent staff (consultants: NPCs, IPCs; native positions, CLTs, and so on.), guaranteeing compliance with established insurance policies and tips; create positions and job requisitions in PMIS; put together estimated value for contracts; difficulty contracts; course of hiring and termination enterprise processes; register consultants in accident insurance coverage scheme; monitor and replace PMIS with standing of all contingent employee positions and different contracts for personnel; coordinate and course of the extension of employees and contingent employee contracts;

d) d) Administer the information of contingent staff employed below native situations of employment; monitor efficiency and difficulty wage will increase as relevant, primarily based on established practices and procedures; replace the company personnel info techniques with new positions and modifications in standing, as relevant; monitor the monetary billings of the native employment company the place relevant; confirm prices and submit invoices for fee;

e) e) Administer personnel insurance policies and apply rules, guidelines and procedures regarding recruitment, appointment, advantages, and different personnel issues together with points associated to immunities and privileges as they apply to worldwide employees in addition to native labor laws because it applies to personnel employed below native situations;

f) f) Ensure that requests for fee of salaries, pension fund documentation, annual go away reviews/requests and some other entitlements are ready and submitted accordingly;

g) g) Maintain all administrative information associated to the Office’s employees and personnel, to incorporate: extension of contracts, job description critiques, recruitment of brief time period employees below the varied contractual modalities of the Organization; put together the corresponding justifications for the contracts and authorization of funds for contingent staff;

h) Brief potential candidates or new appointees on advantages and situations of employment; inform employees members on administrative procedures associated to official journey, annual go away, sick go away, medical health insurance advantages and different personnel issues;

i) Assist in acquiring wage knowledge for native wage surveys and for wage scales for personnel employed below native situations of employment; monitor and help within the means of updating native wage scale and pay bands for contingent staff;

j) Prepare formal notifications to native authorities on the arrival and departure of worldwide employees; deal with documentation required by the Ministry of Foreign Affairs and different authorities businesses; help employees members in issues associated to customs clearance of their private and family results, and so on.;

okay) Provide steerage and assist to employees relating to the method for initiating and finishing the Performance Planning and Evaluation System (PPES) course of in PMIS, as wanted;

l) Compose, draft and put together correspondence in Spanish and English pertaining to assigned duties on personal initiative or from verbal/written directions for signature;

m) Act as a focus for Human Resources issues with HRM at Headquarters; act as point of interest for Learning for all co-located places of work; collaborate with the Administrator within the growth of proposals on employees growth plans; collaborate within the coaching of technical and assist personnel;

n) Act as Focal Point for UN OPT Business Operation Strategy (BOS) for Human Resources;

o) Process fee of invoices from distributors and occasion contributors;

p) Payment of payments, receipt and follow-up for fundamental providers;

q) Follow-up for the month-to-month payroll fee;

r) Monitor the account steadiness in native forex to request digital transfers by way of the PMIS system;

s) Prepare and ship the Foreign Exchange Declaration type to Citibank, for the switch to the native accounts might be utilized;

t) Review and authorize suppliers in PMIS;

u) Responsible for registering in PMIS and reporting to HINARI Payment, the funds acquired within the native account, referring to the subscription of R4life program within the nation;

v) Act as Focal Point for the Letters of Agreement;

w) Perform different associated duties, as assigned.

REQUIRED QUALIFICATIONS

Education :

Essential : Certificate of completion of highschool.

Desirable : Specialized coaching on the school, college or enterprise college degree with emphasis on human assets administration or finance can be an asset

In the occasion that your candidature is retained for an interview, you may be required to supply, prematurely, a scanned copy of the diploma(s)/diploma(s)/certificates(s) required for this place. PAHO, solely considers official levels obtained from an establishment accredited/acknowledged within the World Higher Education Database (WHED), a listing up to date by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The checklist might be accessed by way of the hyperlink: http://www.whed.net/ . PAHO may also use the databases of the Council for Higher Education Accreditation http://www.chea.org/ and College Navigator, discovered on the web site of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to assist the validation course of.

Experience :

Essential: Six years of expertise in administrative work, ideally in human assets and treasury features

SKILLS :

PAHO Competencies:

Overall perspective at work : Maintains integrity and takes a transparent moral method and stance; demonstrates dedication to the Organization’s mandate and promotes the values of the Organization in every day work and habits; is accountable for work carried out according to personal function and tasks; is respectful in the direction of, and trusted by, colleagues and counterparts.

Teamwork : Collaborate and cooperate with different/Deal successfully with conflict

Creates workforce spirit; promotes collaboration and open communication within the workforce; proactively helps others; welcomes workforce tasks and drives workforce outcomes; promotes data sharing within the workforce. Proactively identifies conflicts and facilitates their decision in a respectful method; tactfully resolves conflicts between or with others and takes motion to cut back any doable stress; successfully builds a rapport with people and groups, establishing good private {and professional} relationships, in addition to minimizing threat of potential battle.

Respecting and selling particular person and cultural variations : Relate nicely to range in others and capitalize on such range

Treats all individuals with dignity and respect. Relates nicely to individuals with totally different cultures, gender, orientations, backgrounds and/or positions; examines personal habits to keep away from stereotypical responses; considers points from the attitude of others and values their range.

Communication : Express oneself clearly when talking/Listen/Write successfully/Share data

Foresees communication wants of viewers and targets message accordingly. Facilitates open communication; encourages others to share their views brazenly and takes time to know and take into account their views. Writes down concepts in a transparent, structured, logical and credible manner; drafts and helps the event of tips, insurance policies and procedures. Shares related info brazenly and ensures that the shared info is known; considers data sharing as a constructive working methodology and demonstrates consciousness of the Organization.

Knowing and Managing Yourself : Remain productive/Continuously be taught

Remains goal and centered even in a “changing and moving” surroundings; continues to show optimistic habits when dealing with some constraints; retains challenges in perspective. Seeks all related info for resolution making from a variety of sources; shortly learns new competencies and abilities that increase function functionality; reveals speedy understanding of latest and/or advanced info related to job.

Producing outcomes : Work effectively and independently/ Deliver high quality outcomes/Take duty

Prioritizes work, screens personal progress in opposition to goals and adapts plans as required; communicates changes as obligatory.

Acts proactively and stimulates motion as wanted; handles issues successfully and constructively. Produces high-quality outcomes and workable options that meet purchasers’ wants. Works independently to supply new outcomes and units personal time strains successfully and effectively. Demonstrates optimistic perspective in engaged on new tasks and initiatives. Demonstrates accountability for personal success, in addition to for errors; learns from expertise.

Technical Expertise:

Knowledge of human assets and treasury practices and procedures mixed with the flexibility to elucidate insurance policies, rules, requirements and established tips which type the premise for personnel selections and actions.

Skills in planning, organizing, problem-solving, and decision-making of workplace administration processes.

Ability to keep up databases, enter knowledge, and put together reviews and documentation together with particular charts, graphics, and different options.

Ability to analysis, analyze and arrange info with the intention to put together charts, graphics, reviews, and so on.

Ability to plan, arrange, coordinate and perform administrative processes, equivalent to: monitoring of human assets processes, upkeep of expenditures information, preparation of budgets, follow-up of funds, and so on.

Ability to write down/originate routine and nonroutine correspondence and reviews in English and Spanish.

Ability to plan, arrange, coordinate, and perform administrative processes equivalent to: contract administration, recruitment of personnel, preparation of reviews, coordinating administrative assist providers, and so on.

Ability to develop fundamental math procedures, statistics, and spreadsheets.

The nature of the enterprise in HR and treasury requires sensitivity, confidentiality and respect for all contacts and data processed.

Languages:

Very good data of Spanish. A working data of English can be an asset.

IT Skills:

Demonstrated potential to successfully use present know-how and software program, in addition to Enterprise Resource Planning (ERP). Other IT abilities and data of software program packages equivalent to Microsoft Excel, Outlook, OneDrive, EnergyPoint, Teams, SharePoint, and Word are thought of important.

REMUNERATION

Annual Salary : (Net of taxes)

USD $17,649.00

ADDITIONAL INFORMATION (Local Recruitment)

This emptiness discover could also be used to fill different comparable positions on the similar grade degree .

Only candidates below critical consideration will likely be contacted.

A written check could also be used as a type of screening.

Any appointment/extension of appointment is topic to PAHO Staff Regulations, Staff Rules and e-Manual.

For info on PAHO please go to: http://www.paho.org

PAHO/WHO is an moral group that maintains excessive requirements of integrity and accountability. People becoming a member of PAHO are required to keep up these requirements each of their skilled work and private actions.

PAHO/WHO additionally promotes a piece surroundings that’s free from harassment, sexual harassment, discrimination, and different varieties of abusive habits. PAHO conducts background checks and won’t rent anybody who has a substantiated historical past of abusive conduct.

PAHO/WHO personnel work together often with individuals within the communities we serve. To defend these individuals, PAHO has zero tolerance for sexual exploitation and abuse. People who commit critical wrongdoing will likely be terminated and may face felony prosecution.

PAHO/WHO is dedicated to workforce range. PAHO/WHO has a smoke-free surroundings and doesn’t recruit people who smoke or customers of any type of tobacco.

PAHO provides a sexy compensation package deal together with an annual internet wage (topic to necessary deductions for pension contributions and medical health insurance). Other advantages embrace: 30 days annual go away, dependency advantages, pension plan, and medical health insurance scheme.

All candidates are required to finish an on-line profile to be thought of for this publish.

Administrative/assist positions in [Enter country name] are open to [Enter city name] metropolitan space residents solely. Candidates have to be [Enter country name] residents or be a everlasting authorized resident within the nation.

Candidates will likely be contacted provided that they’re below critical consideration. A written check and/or interview will likely be held for this publish. The publish description is the official doc for organizational functions.