Apply for Project-Program Support Clerk, Belmopan, Belize Job Vacancy | Position

Grade: GS-3

Vacancy no.: POS/DC/GS3/2024/141 Publication date: 13 December 2024 Application deadline ( midnight native time): 31 December 2024

Job ID: 12492 – POS/DC/GS3/2024/141 Department: ILO DWT and Office for the Caribbean Organization Unit: ILO DWT and Office for the Caribbean Location: PUNTA GORDA,  BELIZE Contract kind: Fixed time period

Contract period: One yr with the potential of extension

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation tasks doesn’t fall below Annex I of the Staff Regulations and is made by direct choice by the Director-General.

In order to assist one of the best knowledgeable course of within the filling of the above-mentioned emptiness by direct choice, the ILO invites candidates to submit their application on-line by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.

• External candidates*

*The recruitment course of for General Service positions is topic to particular native recruitment standards. The ILO might solely supply a contract to individuals who’ve a sound residency standing and work allow in  Belize.

The ILO values range amongst its workers and welcomes purposes from certified feminine candidates. We additionally encourage candidates with disabilities. If you might be unable to finish our on-line application type on account of a incapacity, please ship an e-mail to ilojobs@ilo.org.

Technical cooperation appointments will not be anticipated to result in a profession within the ILO and they don’t carry any expectation of renewal or conversion to every other kind of appointment within the Organization. A one-year fixed-term contract might be given. Extensions of technical cooperation contracts are topic to varied components together with the next: availability of funds, persevering with want of the features and passable conduct and efficiency.

*Conditions of employment for exterior candidates: In conformity with present ILO observe, the appointment of an exterior candidate will usually be made at step one of this grade. The entry degree wage for this place is 31125 (Belizean {dollars}) yearly.

Introduction

The challenge will promote native financial growth (LED) in a participatory planning method, involving individuals in rural and indigenous communities and significantly ladies and youth, whereas integrating the event of expertise and entrepreneurship competencies and mainstreaming gender and environmentally sustainable practices to deal with the wants and challenges of communities. Project implementation might be within the Toledo District, together with some actions in Stan Creek.

The Project Support Clerk supplies administrative assist to the challenge implementation, in keeping with established challenge plans and aims.

As a member of the challenge group, the Project Support Clerk is accountable for performing and finishing administrative assist providers in an environment friendly, efficient and client-oriented method.

Reporting traces:

The incumbent might be below the direct supervision of the National Project Manager. Technical assist for the challenge might be supplied by the ILO Specialists in numerous areas of challenge intervention as essential. Supervision obtained is concentrated on facilitating service supply, guaranteeing that agreed outcomes are achieved and that work is coordinated and built-in with associated providers inside processing timelines. Work assignments are usually carried out with the incumbent working with direct supervision. Work is reviewed for feasibility of suggestions and correctness of finish outcomes.

Description of Duties

• Word course of normal correspondence, kind and format quite a lot of paperwork associated to challenge actions (correspondence, reviews, technical paperwork, shows and so on.) in conformity with the ILO necessities and utilizing acceptable  software.
• Provide workplace assist, clerical and logistic assist for conferences, seminars and/or workshops organized below the challenge.
• Maintain recordsdata, databases and official data associated to challenge actions. Search and choose related info and data upon request.
• Liaise/Request providers from different work items inside or exterior the workplace for completion of duties.
• Carry out easy IRIS preparer features, reminiscent of journey authorizations and journey claims, Purchase Orders, Purchase Requisitions, External Payment Authorizations, and so on.
• Compile supplies and make copies and folders for colleagues, useful resource individuals and members of conferences, seminars and project-related actions.
• Enter information to categorise and code transactions as instructed.
• Record, and distribute mail, correspondence (usually confidential), and paperwork of the group. Follow-up on the standing of labor in progress involving the preparation of correspondence and reviews. Send out correspondence for the group, together with the mass distribution of printed publications.

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• Perform different related duties as assigned.

Required {qualifications}

Education

Completion of secondary faculty training.

Experience

At least three years expertise basically workplace administration assist and clerical assist work.

Languages

Excellent information of English and good working information of Spanish. Knowledge of Q’eqchi and/or Mopan might be thought-about an asset.

Competencies

• Ability to prepare personal work.
• Ability to prepare personal schedule, carry out routine work independently, meet deadlines, adapt to altering calls for and a number of duties.
• Proficient in primary  computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and talent to make use of different software program packages required by the Office.
• Ability to acquire providers from different work items inside or exterior the workplace for completion of duties.
• Ability to work as a member of a group and handle a heavy workload below time stress.
• Knowledge of practices and procedures for getting ready administrative paperwork and sustaining submitting methods.
• Ability to work with accuracy and to concentrate to particulars.
• Excellent oral and written communication expertise.
• Customer service expertise to be able to present courteous, immediate and environment friendly responses to shoppers.
• Understanding of rules of non-discrimination and gender equality.
• Ability to work in a multicultural atmosphere and gender-sensitive behaviour and attitudes are additionally required.

Recruitment course of

Please word that each one candidates should full an on-line application type. To apply, please go to the ILO Jobs web site. The system supplies directions for on-line application procedures.

Fraud warning

The ILO doesn’t cost any payment at any stage of the recruitment course of whether or not on the application, interview, processing or coaching stage. Messages originating from a non ILO e-mail account – @ilo.org – must be disregarded. In addition, the ILO doesn’t require or must know any info regarding the checking account particulars of candidates.