Apply for Programme Assistant, Budapest, Hungary Job Vacancy | Position

Grade: G6

Vacancy no.: DC/BUDAPEST/GS/2024/01 Publication date: 14 December 2024 Application deadline (midnight Budapest time): 10 January 2025

Job ID: 12620 Department: RO-Europe and Central Asia Organization Unit: DWT/CO-Budapest Location: Budapest Contract sort: Fixed Term

Contract length: Two years, renewable

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation initiatives doesn’t fall beneath Annex I of the Staff Regulations and is made by direct choice by the Director-General.

In order to help one of the best knowledgeable course of within the filling of the above-mentioned emptiness by direct choice, the ILO invites candidates to submit their application on-line by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.

• External candidates*

*The recruitment course of for General Service positions is topic to particular native recruitment standards. The ILO could solely supply a contract to individuals who’ve a legitimate residency standing and work allow in Hungary.

The ILO values variety amongst its workers and welcomes purposes from certified feminine candidates. We additionally encourage candidates with disabilities. If you’re unable to finish our on-line application kind as a result of a incapacity, please ship an e-mail to ilojobs@ilo.org.

Technical cooperation appointments are usually not anticipated to result in a profession within the ILO and they don’t carry any expectation of renewal or conversion to some other sort of appointment within the Organization. A two-year fixed-term contract can be given. Extensions of technical cooperation contracts are topic to numerous components together with the next: availability of funds, persevering with want of the capabilities and passable conduct and efficiency.

*Conditions of employment for exterior candidates: In conformity with present ILO apply, the appointment of an exterior candidate will usually be made at step one of this grade. The entry stage wage for this place is 10,858,000 (HUF) yearly.

Introduction

The remaining award for this place is determined by the funding settlement from the donor.

The place is positioned in Budapest, Hungary, on the ILO Decent Work Technical Support Team/Country Office for Central and Eastern Europe (DWT/CO-Budapest). The DWT/CO-Budapest gives technical help and steerage associated to the ILO agenda in 19 international locations of Central and Eastern Europe (for extra info see www.ilo.org/budapest).

The essential objective of the place is to supply senior-level secretarial and administrative help to the workplace in planning, administering, and monitoring improvement cooperation initiatives, particularly the challenge “Towards a safe and healthy working environment in North Macedonia”.

The Assistant gives senior stage help for planning, budgeting, appraising, implementing, and monitoring of improvement cooperation (DC) initiatives managed by the workplace in Central and Eastern Europe. Work entails utilizing the ILO’s Integrated Resource Information System (IRIS) which is the ILO’s central software program for all monetary and administrative transactions. The Assistant applies the rules of results-based administration (RBM) and ensures the right application of established guidelines, rules, insurance policies, procedures and tips.

Reporting strains:

The assistant works beneath the supervision of the Programme Officer of DWT/CO-Budapest. Work assignments are typically carried out beneath minimal supervision with the incumbent working with a excessive diploma of independence, significantly on operational supply issues.

Description of Duties

1. Ensure easy functioning of the challenge administration in shut collaboration with different administrative and operation help workers within the challenge via the availability of administrative help to the challenge. This consists of processing entitlements, issuance of contracts and upkeep of data and information. 2. Brief and help worldwide workers, specialists and consultants on all features of administration associated issues in compliance with guidelines, rules, insurance policies and procedures. 3. Make journey and lodge reservations, put together journey authorizations and assemble info pertinent to the aim of journey. 4. Participate within the group of particular conferences and coordinate all vital administrative preparations for conducting workshops/seminars, and trainings as required by the challenge/program. Prepare paperwork, briefing information and associated supplies. Take minutes. 5. Maintain, contact and liaise with involved technical items at Headquarters, ILO constituents, social companions’ organizations and UN companies to debate deliberate actions and resolve delicate issues. 6. Prepare, on personal initiative, correspondence and experiences, as required on normal administrative or different associated duties together with these of a confidential nature. Prepare periodic administrative statistics. 7. Review all incoming correspondence which requires motion; make suggestions concerning the suitable motion to be taken; monitor that deadlines for responses are met; observe up with numerous challenge/program personnel and different organizational items on the submission of experiences and correspondence. Initiate requests, put together draft normal phrases of reference (TOR) in relation to programme and/or challenge conformance with work plans and set aims, receive essential clearances, course of and observe up on administrative actions, monetary and journey transactions and resolve points associated to programme and/or challenge implementation. 8. Process and study challenge finances info and information in accordance with directions, make essential abstracts and computations and put together finances projections. Prepare unit experiences in accordance with the donor monetary reporting necessities. Summarize info reflecting present obligations and future programme and budgetary implications. Prepare finances revisions primarily based on session with Project Manager. Monitor accounts concerning allocations and expenditures and make changes to optimize utilization of the funds. Draft and clear administrative correspondence relative to budgetary issues to confirm information, reply queries and acquire further info. 9. Monitor donor reporting necessities and coordinate submissions with accountable challenge managers. Maintain and replace database on the supply of improvement cooperation portfolio administered by DWT/CO-Budapest and put together evaluation as requested. 10. Perform different related duties as assigned.

Required {qualifications}

Education

Completion of secondary faculty schooling. Training in an space associated to normal administration and workplace help.

Experience

At least six years of normal administration and workplace help work expertise, together with offering numerous senior stage help providers. Experience of working with an enterprise useful resource planning (EPR) system.

Languages

Excellent command of English and Hungarian language. Working data of different ILO official languages and/or central and Eastern European languages can be a bonus.

Competencies

• Thorough data and understanding of complicated administrative tips and procedures in addition to the total vary of administrative providers inside help areas akin to HR, Finance and Procurement.
• Good data of labor of the challenge /program and the work carried out in different work items.
• Good data of PC software program (together with phrase processor, spreadsheet and presentation software program) akin to Microsoft Office.

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• Ability to go looking, retrieve and compile info from a wide range of sources.
• Ability to acquire providers from different work items inside or exterior the workplace for completion of duties. Ability to prioritize work assignments, arrange personal schedule, carry out routine work independently, meet deadlines and adapt to altering calls for.
• Ability to handle a heavy workload beneath time strain.
• Ability to coordinate the work of help workers.
• A excessive diploma of discretion with a way of accountability in coping with confidential issues.
• Interpersonal expertise, tact and diplomacy when coping with others
• Ability to work in a multicultural surroundings and to display gender-sensitive and non-discriminatory behaviour and attitudes.

Recruitment course of

Please word that each one candidates should full an on-line application kind. To apply, please go to the ILO Jobs web site. The system gives directions for on-line application procedures.

Fraud warning

The ILO doesn’t cost any payment at any stage of the recruitment course of whether or not on the application, interview, processing or coaching stage. Messages originating from a non ILO e-mail account – @ilo.org – needs to be disregarded. In addition, the ILO doesn’t require or have to know any info referring to the checking account particulars of candidates.