Apply for Operations Officer, Luanda, Angola Job Vacancy | Position

Grade: NOA

Publication date: sixteenth December 2024 Application deadline (midnight Abidjan time): fifteenth January 2025

Vacancy no.: RB/LUANDA/NO/2024/04

Job ID: 12476 Department: RO-Africa Organization Unit: CO-Luanda Location: Luanda Contract sort: Fixed Term

The recruitment course of for National Officer positions is topic to particular native recruitment and eligibility standards.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.

• External candidates

The ILO values variety amongst its workers and welcomes functions from certified feminine candidates. We additionally encourage candidates with disabilities. If you’re unable to finish our on-line application kind resulting from a incapacity, please ship an e-mail to ilojobs@ilo.org.

*Conditions of employment for exterior candidates: In conformity with current ILO observe, the appointment of an exterior candidate will usually be made at step one of this grade.

Organizational Setting

This place is situated within the ILO Country Office (CO) for the African Portuguese talking international locations (PALOP) primarily based in Luanda, Angola. The CO-Luanda additionally covers the opposite 4 African Portuguese talking international locations, Cabo Verde, Guinea Bissau, Mozambique and Sao Tome-et-Principe.

Main Purpose

As a staff member, the incumbent gives skilled companies for the administration and supply of a spread of operational companies for the Office from a number of of the next areas: finance, human sources, procurement, services and asset administration, safety, communications, info administration and knowledge know-how (IT). Services are delivered in an environment friendly, efficient and client-oriented method and embrace the usage of the enterprise useful resource planning (ERP) system. Work is ruled by established guidelines, rules, insurance policies, procedures and pointers.

The place works below the supervision of the Country Office Director. Day-to-day actions and actions require minimal supervision. Detailed directions and steering are supplied for particular assignments or the dealing with of bizarre or complicated issues.

Working Relationships

Internal contacts are with workers and managers in discipline workplaces, undertaking places and headquarters to construct and keep efficient working relationships, change info on points associated to service supply, to analyse info and to comply with up on excellent clearance and pending administrative issues.

External contacts are primarily with banks, service suppliers, United Nations (UN) businesses and dealing teams, non-governmental organizations (NGOs) and different worldwide organizations to change info and procure help to make sure profitable supply of operational companies.

Key Duties and Responsibilities

• Provide skilled companies for the efficient supply of the Office’s operational companies. Administer day-to-day operations from a number of of the next areas: finance, human sources, procurement, services and asset administration, safety, communications, info administration, info know-how (IT), guaranteeing full compliance with relevant requirements.
• Oversee and information the work of workers in involved operational areas. Supervise workers as relevant. Monitor and confirm accuracy and appropriateness of administrative transactions processed by assist workers. Act as certifying officer and approve actions within the enterprise useful resource planning (ERP) system.
• Provide substantive assist within the steady evaluation and monitoring of the useful resource scenario (monetary, human sources) of the Office. Provide common administration stories to assist knowledgeable decision-making.
• Assist in supply of monetary operations and accounting companies overlaying obligations for accounts payable, accounts receivable, approval of funds, exterior cost authorisations (EPAs) and workplace monetary clearance (OFCs), accounts reconciliation, billing, month-to-month closing of accounts, forecasting, year-end closing of accounts. Provide assist for preparation of the Programme and Budget proposals.

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• Assist in supply of HR operations and companies.
• Maintain liaison on every day administrative issues with native banks, insurance coverage firms, authorities businesses, different UN businesses, and many others. Participate in UN interagency conferences, working teams and joint initiatives on frequent system actions within the involved operational areas. Prepare info notes on key points and developments and comply with up as required.
• Review procurement requests in opposition to relevant requirements and submit for clearance. Prepare normal solicitation paperwork. Provide administrative assist to bidding processes. Prepare for approval buy orders inside delegated authority.
• Keep abreast of adjustments to relevant requirements, finest practices and applied sciences in involved occupational areas. Share information and supply steering to workers.
• Monitor the effectivity and effectiveness of labor strategies and processes and make suggestions for enhancements. Liaise intently with workers and managers to make sure efficient and easy service design and supply, recommending enhancements on interrelated processes.
• Conduct analysis and analyse information and knowledge on quite a lot of operational associated topics. Prepare analytical stories to contribute to programme/undertaking monitoring and supply inputs to stories and different communications.
• Assist the Country Security Focal Point (CSFP) in guaranteeing the protection, safety and well-being of officers and the safety of premises and property in accordance with United Nations safety insurance policies and procedures. Act as Local Security Assistant as required.
• Perform different related duties as required.

Minimum Requirements

Education

University diploma (Bachelor’s or equal) in a discipline related to the job.

Experience

Minimum of two years {of professional} work expertise in an administrative or operational space.

Languages

Excellent command of English or French. Working information of Portuguse.

Knowledge and Competencies (technical/behavioural)

Good information of ideas and ideas associated to the areas of operations (e.g. finance, HR, administration, procurement, and many others.). Good information of PC software program (together with phrase processor and spreadsheet and presentation software program) reminiscent of Microsoft Office.

Knowledge of strategies and methods for designing and assessing high quality and effectivity of course of execution.

In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this place requires: Ability to interpret and work inside relevant guidelines, rules, insurance policies and procedures. Ability to adapt shortly to new software program and techniques. Analytical expertise. Good drafting expertise. Ability to take care of efficient working relationships with key stakeholders. A excessive diploma of discretion with sense of duty in coping with confidential issues. Interpersonal expertise, tact and diplomacy when coping with others. Ability to work in a multicultural surroundings and to reveal gender-sensitive and non-discriminatory behaviour and attitudes.

elective part (provided that wanted)

–

Substitution of expertise for college diploma

Equivalent work expertise could also be thought-about in lieu of a University diploma in accordance with the desk under.

Education required

Equivalency for candidates who don’t possess a college diploma or post-secondary diploma

Equivalency for candidates who don’t possess a college diploma however who possess a post-secondary diploma

University diploma (Bachelor’s or equal) in a discipline related to the job

Completion of secondary college

+

Six years of related work expertise (along with the variety of years of expertise required within the job description)

Completion of secondary college

+

Diploma/certificates from post-secondary training

+

Four years of related work expertise (along with the variety of years of expertise required within the job description)

Recruitment course of

Please word that each one candidates should full an on-line application kind. To apply, please go to the ILO Jobs web site. The system gives directions for on-line application procedures.

Candidates who’re assessed and regarded appropriate for suggestion however who haven’t been chosen for this vacant place could also be provided an task to a different place on the identical grade or at a decrease grade to the extent that the stated candidates have the minimal {qualifications} required for this place.

NB: Women functions and people of individuals dwelling with a incapacity are strongly inspired

Fraud warning

The ILO doesn’t cost any price at any stage of the recruitment course of whether or not on the application, interview, processing or coaching stage. Messages originating from a non ILO e-mail account – @ilo.org – must be disregarded. In addition, the ILO doesn’t require or have to know any info regarding the checking account particulars of candidates.