Apply for Finance Assistant, Luanda, Angola Job Vacancy | Position

Grade: G5

Publication date: sixteenth December 2024 Application deadline (midnight Abidjan time): fifteenth January 2025

Vacancy no.: RB/LUANDA/GS/2024/02

Job ID: 12481 Department: RO-Africa Organization Unit: CO-Luanda Location:  Luanda Contract kind: Fixed Term

The recruitment course of for General Service positions is topic to native recruitment rules and Article 4.3 of the ILO Staff Regulations. The ILO could solely provide a contract to individuals who’ve a legitimate residency standing and work allow in Angola.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.

• External candidates

The ILO values variety amongst its employees and welcomes  applications from certified feminine candidates. We additionally encourage candidates with disabilities. If you’re unable to finish our on-line application kind as a consequence of a incapacity, please ship an e mail to ilojobs@ilo.org.

*Conditions of employment for exterior candidates: In conformity with current ILO apply, the appointment of an exterior candidate will usually be made at step one of this grade.

Organizational Setting

This place is [typically] situated within the administrative companies, registry or operations unit within the ILO Country Office for the African Portuguese talking nations (PALOP) primarily based in Luanda, Angola. The CO-Luanda additionally covers the opposite 4 African Portuguese talking nations, Cabo Verde, Guinea Bissau, Mozambique and Sao Tome-et-Principe.

Main Purpose

As a workforce member, the incumbent supplies a variety of specialised finance and administrative help companies in an environment friendly, efficient and client-oriented method. Work includes utilizing the enterprise useful resource planning (ERP) system to course of transactions for monetary clearance and fee processing. The incumbent performs at a totally operational degree and resolves a wide range of recurring and non-recurring operational points, requiring the right application of economic guidelines and rules, insurance policies, procedures and pointers.

The place works beneath the supervision of the operation officer. Supervision obtained is targeted on the timeliness of course of execution and the standard of outputs. The incumbent works with a average diploma of independence. Work is reviewed for correctness in application of economic guidelines and rules, insurance policies, procedures and pointers.

Working Relationships

Internal contacts are with employees and managers in area places of work, venture places and headquarters to offer help and change data on specialised processes and points associated to service supply. The incumbent commonly liaises with and receives steering from the regional finance unit.

External contacts are primarily with service suppliers, banks, United Nations (UN) businesses and different worldwide organizations to acquire clarifications and to hunt or present data for the completion of pending points.

Key Duties and Responsibilities

• Perform a variety of specialised finance help features and companies for operational and payment-related work of the Office, together with initiating and processing monetary transactions within the enterprise useful resource planning (ERP) system and verifying that data and supporting documentation is in compliance with monetary guidelines and rules, insurance policies, procedures and relevant requirements.
• Process accounts receivable together with billing, changes and modifications. Manage money receipts and petty money.

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• Undertake month-to-month financial institution reconciliation and observe up on excellent points together with contacting banks to make clear points on account statements.
• Monitor expenditure and price range allocations, updating data on native foreign money financial institution accounts and informing supervisor when funds must be replenished.
• Maintain and replace spreadsheets and databases for inner expenditure management functions. Prepare inputs, run stories and extract and compile monetary information and current data on the standing of economic sources of the Office to help evaluation and reporting wants.
• Respond to requests for basic data and routine queries on standing of funds and different budgetary points.
• Keep abreast of economic guidelines and rules, insurance policies, procedures, pointers and processes and share data with involved events.
• Perform different related duties as assigned.
International internships

Minimum Requirements

Education

Completion of secondary college training

Experience

Minimum of 5 years of operational or administrative help work expertise together with offering monetary operations help companies. Experience of working with an enterprise useful resource planning (ERP) system.

Languages

Excellent command of English or French. Working data of Portuguese.

Knowledge and Competencies (technical/behavioural)

Knowledge and Competencies (technical and behavioural) Knowledge of economic administration and/or accounting methods. Knowledge of worldwide accounting requirements reminiscent of International Public Sector Accounting Standards (IPSAS) or different worldwide or nationwide accounting requirements. Good data of PC software program (together with phrase processor, spreadsheet and presentation software program) reminiscent of Microsoft Office.

In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this place requires: Ability to interpret and work throughout the relevant monetary guidelines and rules, insurance policies and procedures. Ability to adapt shortly to new software program and methods. Accuracy and a focus to element. Sense of duty to keep up information integrity. Ability to work in a multicultural atmosphere and to display gender-sensitive and non-discriminatory behaviour and attitudes.

optionally available part (provided that wanted)

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Recruitment course of

Please be aware that every one candidates should full an on-line application kind. To apply, please go to the ILO Jobs web site. The system supplies directions for on-line application procedures.

Candidates who’re assessed and thought of appropriate for advice however who haven’t been chosen for this vacant place could also be provided an project to a different place on the identical grade or at a decrease grade to the extent that the stated candidates have the minimal {qualifications} required for this place.

NB: Women  applications and people of individuals dwelling with a incapacity are strongly inspired

Fraud warning

The ILO doesn’t cost any payment at any stage of the recruitment course of whether or not on the application, interview, processing or coaching stage. Messages originating from a non ILO e-mail account – @ilo.org – ought to be disregarded. In addition, the ILO doesn’t require or must know any data regarding the checking account particulars of candidates.