Apply for Senior Administrative Assistant, Niamey, Niger Job Vacancy | Position

Hardship Level: E (most hardship)

Family Type: Non Family with Residential Location

Family Type: Non Family with Residential Location

Residential location (if relevant): Accra, Ghana

Grade: GS5

Staff Member / Affiliate Type: General Service

Reason: Regular > Regular Assignment

Remote work accepted: No

Target Start Date: 2025-01-01

Deadline for Applications: December 30, 2024

Standard Job Description: Senior Administrative Assistant

Organizational Setting and Work Relationships

The Senior Administrative Assistant will present administrative assist to the workplace the place the place is positioned.

The Senior Administrative Assistant usually has no direct supervisory features although it rests upon the supervisor of the submit to make time particular preparations topic to a given scenario. The incumbent usually works below the direct supervision of extra senior native or worldwide employees, who’s required to observe the efficiency of the incumbent and supply common steerage. S/he might liaise with native suppliers and/or officers and/or Implementing Partners (IPs) on routine topic issues below the course of the supervisor.

All UNHCR employees members are accountable to carry out their duties as mirrored of their job description. They achieve this inside their delegated authorities, in keeping with the regulatory framework of UNHCR which incorporates the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions in addition to related accountability frameworks. In addition, employees members are required to discharge their tasks in a way in line with the core, practical, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for range.

Duties

• Assist in deciphering and processing of entitlements, issuance of contracts and upkeep of varied personnel information and recordsdata.
• Attend conferences on day-to-day admin issues; administer the motion of UNHCR employees members and monitor their attendance information, depart plans, extra time and visa necessities.
• Search workplace recordsdata and information regarding a wide range of matters for info and reference. Select info and information in specified format or on the premise of basic directions for use by others in getting ready stories, correspondence, technical papers, venture or programme plans and basic reference paperwork.
• Assist in requisition of workplace provides, tools and prepare for distribution along with the suitable stock information.
• Assist in administrative formalities associated to journey preparations and issuance/ renewal of visas, licences, journey preparations and different related paperwork.

  ehJGxeJ BIpnb
• Draft correspondence and stories, as required, on basic administrative or specialised duties which can be of a confidential nature throughout the assigned space of duty; Type correspondence, paperwork and stories, a few of which can be extremely confidential.
• Arrange appointments and preserve supervisor’s calendar, obtain guests, place and display phone calls and reply queries with discretion; Keep lists of names, addresses and phone numbers of ministers, authorities officers and members of the diplomatic corps.
• Assist the administration to organise and run UNHCR Office and Residential (wherever relevant) compounds.
• Facilitate numerous official missions of UNHCR employees and different individuals of concern to UNHCR.
• Prepare attestations and certificates required by the employees members for signature of senior officer.
• Assist in processing MIP and numerous different claims by UNHCR employees and different purchasers of UNHCR.
• Support the identification and administration of dangers and search to grab alternatives impacting targets within the space of duty. Ensure determination making in threat based mostly within the practical space of labor. Raise dangers, points and issues to a supervisor or to related practical colleague(s).
• Perform different associated duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For G5 – 2 years related expertise with High School Diploma; or 1 12 months related work expertise with Bachelor or equal or larger

Field(s) of Education

Not relevant.

Certificates and/or Licenses

Business Administration, Finance, Office Management, Human Resources, or different associated subject.

(Certificates and Licenses marked with an asterisk* are important)

Relevant Job Experience

Essential

Not specified.

Desirable

Completion of UNHCR studying programmes or particular coaching related to features of the place.

Functional Skills

*IT-Computer Literacy

UN-UN/UNHCR Administrative Rules, Regulations and Procedures

IT-PeopleSoft Applications

(Functional Skills marked with an asterisk* are important)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the obligation station if not English.

For National Professional jobs: Knowledge of English and UN working language of the obligation station if not English and native language.

For General Service jobs: Knowledge of English and/or UN working language of the obligation station if not English.

All UNHCR workforce members should individually and collectively, contribute in direction of a working surroundings the place every particular person feels protected, and empowered to carry out their duties. This contains by demonstrating no tolerance for sexual exploitation and abuse, harassment together with sexual harassment, sexism, gender inequality, discrimination, and abuse of energy.

As people and as managers, all have to be proactive in stopping and responding to inappropriate conduct, assist ongoing dialogue on these issues and talking up and looking for steerage and assist from related UNHCR assets when these points come up.

This is a Standard Job Description for all UNHCR jobs with this job title and grade degree. The Operational Context might comprise extra important and/or fascinating {qualifications} regarding the precise operation and/or place. Any such necessities are included by reference on this Job Description and will probably be thought-about for the screening, shortlisting and number of candidates.

Desired Candidate Profile: Required languages (anticipated Overall skill is no less than B2 degree):: ,

,

Desired languages: ,

,

Operational context: Occupational Safety and Health Considerations:: Nature of Position:: Living and Working Conditions:: Additional Qualifications: Skills

IT-Computer Literacy, IT-Enterprise Resource Planning (ERP), UN-UN/UNHCR Administrative Rules, Regulations and Procedures

Education

Certifications

Business Administration – Other, Finance – Other, Human Resources – Other, Office Management – Other

Work Experience

Competencies: Accountability, Analytical pondering, Client & outcomes orientation, Commitment to steady studying, Communication, Organizational consciousness, Planning & organizing, Teamwork & collaboration

UNHCR Salary Calculator: https://icsc.un.org/Home/SalaryScales

Compendium: Additional Information: Functional clearance: This place does not require a practical clearance