Apply for TEAM ASSISTANT, New York, United States Job Vacancy | Position

Organizational Setting and Reporting

This place is situated within the regional political-operational construction of the Departments of Political and Peacebuilding Affairs and Peace Operations (DPPA-DPO), within the Central and Southern Africa Division, within the Central African Republic Integrated Operational Team (IOT). The IOT supplies strategic steering and political and operational help for the United Nations peacekeeping operation within the Central African Republic, and maintains contact with the Security Council, troop and monetary contributors, organizations, bilateral and multilateral companions, events to the battle and others within the implementation of Security Council mandates. The incumbent will report back to the Deputy Director accountable for the Central African Republic IOT.

Responsibilities

Within the boundaries of delegated authority, the Team Assistant shall be accountable for the next duties:

• Supports the staff in enhancing the supply of built-in, coordinated and complete route, administration and help to the Mission; stays knowledgeable of developments and operational issues within the Mission.
• Performs, beneath minimal supervision, a full vary of workplace help and administrative capabilities. Plans and organizes workload and prioritizes duties for well timed outcomes.
• Responds or drafts responses to routine correspondence and different communications; makes use of commonplace phrase processing package deal to provide all kinds of enormous, complicated paperwork and experiences together with journey books and background materials for the Secretary-General, different senior officers and/or staff members.
• Monitors processes and schedules associated the unit’s outputs, merchandise, duties, and so on.; the place relevant, assists within the verification of receipt and accuracy of requisite paperwork, approvals, signatures, and so on. to make sure compliance with related authorized, monetary and different necessities.
• Researches, compiles and organizes info and reference supplies from varied sources for experiences, work plans, research, briefings, conferences/conferences, and so on.
• Generates a wide range of commonplace statistical and different experiences, work orders, and so on., utilizing varied databases.
• Proofreads paperwork and edits texts for accuracy, grammar, punctuation and elegance, and for adherence to established requirements for format.
• Screens cellphone calls and guests; responds to reasonably complicated info requests and inquiries (e.g. solutions requests requiring file search, and so on.), and as essential, refers inquiries to acceptable personnel for dealing with.
• Provides secretarial, administrative and logistics help to conferences, boards, committees, conferences, and so on.
• Assists within the upkeep of internet sites by scanning, changing and posting a wide range of paperwork onto the location.

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• Assists within the preparation of presentation supplies utilizing acceptable know-how/software program.
• Maintains calendar/schedules; screens, adjustments and communicates related info to acceptable workers inside and out of doors the fast work unit.
• Performs information entry and extraction capabilities.
• Reviews, data, distributes and/or processes mail and different paperwork; follows-up on impending actions.
• Updates and maintains massive distribution lists; screens, prepares and distributes varied supplies, experiences, the place potential utilizing digital codecs; handles association for printing and translation as essential; coordinates cargo preparations, courier providers, and so on.
• Assists within the growth of workplace administrative techniques and procedures.
• Performs basic administrative duties (e.g. depart and attendance recording, preparations for conferences, together with excessive stage and different occasions, reservations, finances follow-up, visits of senior officers from the sphere, human useful resource issues, and so on.), to incorporate making ready and/or processing administrative requests/paperwork (e.g. requisitions, buy orders, journey requests, contracts, expenditure authorizations, visa functions, and so on.).
• Maintains information (each paper and digital) and databases for work unit.
• Assists in offering software program and workplace gear help.
• Ensures the graceful and environment friendly info stream inside and out of doors the staff.
• Acts as point of interest for UNITE and Enterprise Resource Planning (ERP) Systems for the staff.
• Performs different duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of basic workplace and administrative help, together with UN administrative insurance policies, processes and procedures. Shows delight in work and in achievements; demonstrates skilled competence and mastery of subject material; is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes; is motivated by skilled moderately than private issues; reveals persistence when confronted with troublesome issues or challenges; stays calm in demanding conditions. Commitment to implementing the purpose of gender equality by making certain the equal participation and full involvement of men and women in all facets of labor. Demonstrates curiosity within the work of the United Nations and private dedication to the beliefs of the Charter. Demonstrates potential to efficiently work together with people of various cultural backgrounds and beliefs. TEAMWORK: Works collaboratively with colleagues to attain organizational objectives; solicits enter by genuinely valuing others’ concepts and experience; is prepared to study from others; locations staff agenda earlier than private agenda; helps and acts in accordance with remaining group determination, even when such choices could not totally mirror personal place; shares credit score for staff accomplishments and accepts joint accountability for staff shortcomings. PLANNING AND ORGANIZING: Develops clear objectives which can be in keeping with agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates acceptable period of time and assets for finishing work; foresees dangers and permits for contingencies when planning; screens and adjusts plans and actions as essential; makes use of time effectively.

Education

High college diploma or equal.

Job – Specific Qualification

Not obtainable.

Work Experience

A minimal of three years of progressively accountable expertise typically workplace help or associated space is required. The minimal years of related expertise is lowered to 1 for candidates who possess a first-level college diploma or greater. Experience with Enterprise Resource Planning (ERP) Systems is fascinating. Experience working with or for senior stage officers is fascinating. Experience working in human assets, together with the appliance of human assets guidelines and laws within the UN or one other worldwide group, is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the place marketed fluency in each oral and written English is required. Knowledge of one other official United Nations language is a bonus.

Assessment

Evaluation of certified candidates could embody an evaluation train which can be adopted by competency-based interview.

Special Notice

Staff members are topic to the authority of the Secretary-General and to task by her or him. In this context, all workers are anticipated to maneuver periodically to new capabilities of their careers in accordance with established guidelines and procedures. At the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the best requirements of effectivity, competence and integrity, with due regard to geographic variety. All employment choices are made on the idea of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive setting of mutual respect. The United Nations recruits and employs workers no matter gender id, sexual orientation, race, spiritual, cultural and ethnic backgrounds or disabilities. This place is topic to native recruitment pursuant to workers rule 4.4 of the United Nations Staff Rules. Applicants for positions within the General Service and associated classes should be licensed to work for the United Nations within the responsibility station the place the place is situated. Eligible candidates chosen from outdoors the responsibility station are accountable for any bills in reference to their relocation to the responsibility station. Staff members topic to native recruitment should not eligible for allowances or advantages solely relevant to worldwide recruitment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the best requirements of effectivity, competence, and integrity. Candidates won’t be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to imagine that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by drive or beneath unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work setting, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor visitors offences is probably not thought of for employment. Due regard shall be paid to the significance of recruiting the workers on as vast a geographical foundation as potential. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and beneath circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking setting. Reasonable lodging could also be offered to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-General, who could assign them to any of the actions or workplaces of the United Nations in accordance with workers regulation 1.2 (c). Further, workers members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge capabilities in numerous responsibility stations beneath circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to momentary positions. Applicants are urged to rigorously observe all directions obtainable within the on-line recruitment platform, inspira, and to consult with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates shall be performed on the idea of the data submitted within the utility in keeping with the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and tips. Applicants should present full and correct info pertaining to their private profile and {qualifications} in keeping with the directions offered in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which have been submitted. Candidates beneath critical consideration for choice shall be topic to reference checks to confirm the data offered within the utility. Job openings marketed on the Careers Portal shall be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.