UNICEF works in over 190 nations and territories to save lots of kids’s lives, defend their rights, and assist them fulfill their potential, from early childhood by adolescence.
At UNICEF, we’re dedicated, passionate, and happy with what we do. Promoting the rights of each baby is not only a job – it’s a calling.
UNICEF is a spot the place careers are constructed we provide our workers numerous alternatives for private {and professional} growth that can assist them develop a satisfying profession whereas delivering on a rewarding mission. We pleasure ourselves on a tradition that helps workers thrive, coupled with a pretty compensation and advantages bundle.
Visit our website to be taught extra about what we do at UNICEF.
For each baby, Hope
Medium sized workplace with a full Operations and Programme part of the Country Program positioned within the capital metropolis to have shut proximity to authorities companions. The Representative supervises the place.
How are you able to make a distinction?
Under the supervision of the pinnacle of workplace, the Executive Associate is accountable for procedural communications, operations and administrative help companies, in addition to specialised administrative features, to reinforce the sleek operating of the supervisor’s day-to day actions, in addition to his/her part. The incumbent additionally represents the supervisor in initiating, following up on and resolving points pertaining to administrative requests.
COMMUNICATIONS SUPPORT:
- On behalf of the Head of Office, handle incoming and outgoing correspondence, e-mails and phone calls.
- Communicate delicate info to greater degree managers.
- Provide routine info pertaining to the work of the division/workplace.
- Draft responses to written inquiries on routine questions.
- Coordinate responses to delicate inquiries.
- Follow up on established deadlines and guaranteeing well timed submissions by workers of studies, correspondence and different paperwork.
ADMINISTRATIVE SUPPORT:
- Maintain the supervisor’s calendar and organize conferences.
- Organize official journey on behalf of supervisor.
- Preparing briefing supplies for official journeys or conferences.
- Prepare documentation for the supervisor’s signature reviewing for fashion, factual and grammatical accuracy.
OPERATIONS SUPPORT:
- Supports capability growth actions and conferences by making the logistical preparations, by partaking with facilitators, caterers and hosts.
- Maintains and updates a system which displays the absence of workers.
- Supports administration of administrative provides, workplace gear, and updating the stock of things.
BUDGET MONITORING SUPPORT:
- Provides help on finances revision/preparation, implementation standing, willpower place of funding utilization, operational, and monetary closure.
- Monitors budgets and monetary expenditures of part, guaranteeing compliance with UNICEF guidelines and laws, retaining supervisor knowledgeable and suggested on actions for choice/observe up.
- Prepares and maintains data, paperwork and management plans for the monitoring of undertaking/programme implementation.
- Carries out transactions in VISION pertaining to grants for his/her part corresponding to registering grant allotments and monitoring expiring programme grants.
PROCUREMENT SUPPORT:
- Guide managers within the strategy of PCA/SSAs consistent with the insurance policies and steerage issued by FRG, SD and DHR.
- Facilitate the processing of contracts for consultants and exterior companions that present a service to the part. This contains making ready and submitting paperwork, finishing needed types and templates, importing TOR’s in VISION, and making needed logistical preparations.
- Maintain up-to-date vendor lists, companions, and advisor rosters.
If you want to know extra about this place, please overview the whole Job Description right here: 
To qualify as an advocate for each baby you should have…
Education:
Completion of secondary training is required, ideally supplemented by technical or college programs associated to the sphere of labor.
* A bachelor’s diploma from a acknowledged educational establishment in a area related to the place could exchange three years of associated work expertise. A grasp’s diploma could exchange and extra two years of expertise.
Work Experience: A minimal of six years of related administrative or clerical work expertise is required.
Language Requirements: Fluency in French is required. Good working information of English is taken into account an asset. Knowledge of one other official UN language (Arabic, Chinese, Russian or Spanish) is an asset.
Skills: Training and expertise utilizing MS Word, Excel, PowerPoint and different UNICEF software program corresponding to SharePoint; information of built-in administration info programs required.
- Organizational, planning and prioritizing expertise and skills.
- Ability to deal patiently and tactfully with guests.
- High sense of confidentiality, initiative and common sense.
- Ability to work successfully with folks of various nationwide and cultural background.
Desirables:
- Thorough information of UNICEF’s organizational construction, administrative insurance policies and procedures.
- Developing nation work expertise and/or familiarity with emergency.
For each Child, you reveal…
UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin every thing we do and the way we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this publish are…
(1) Builds and maintains partnerships
(2) Demonstrates self-consciousness and moral consciousness
(3) Drive to realize outcomes for affect
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
Familiarize your self with our competency framework and its completely different ranges: competency framework here.
UNICEF is right here to serve the world’s most deprived kids, and our world workforce should mirror the variety of these kids. The UNICEF family is committed to include everyone, no matter their race/ethnicity, age, incapacity, gender id, sexual orientation, faith, nationality, socio-financial background, or another private attribute.
We supply a wide range of benefits to our staff, together with paid parental go away, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages using versatile working preparations.
UNICEF doesn’t rent candidates who’re married to kids (individuals underneath 18). UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is dedicated to selling the safety and safeguarding of all kids. All chosen candidates will bear rigorous reference and background checks and might be anticipated to stick to those requirements and rules. Background checks will embrace the verification of educational credential(s) and employment historical past. Selected candidates could also be required to supply extra info to conduct a background test.
UNICEF appointments are topic to medical clearance. Issuance of a visa by the host nation of the responsibility station is required for IP positions and might be facilitated by UNICEF. Appointments may additionally be topic to inoculation (vaccination) necessities, together with towards SARS-CoV-2 (Covid). Should you be chosen for a place with UNICEF, you both should be inoculated as required or obtain a medical exemption from the related division of the UN. Otherwise, the choice might be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the best requirements of effectivity, competence, and integrity.
UNICEF’s energetic dedication to variety and inclusion is important to ship the most effective outcomes for kids. For this place, eligible and appropriate candidates are inspired to apply.
Government workers who’re thought of for employment with UNICEF are usually required to resign from their authorities positions earlier than taking over an project with UNICEF. UNICEF reserves the proper to withdraw a suggestion of appointment, with out compensation, if a visa or medical clearance shouldn’t be obtained, or needed inoculation necessities will not be met, inside an affordable interval for any purpose.
UNICEF doesn’t cost a processing payment at any stage of its recruitment, choice, and hiring processes (i.e., utility stage, interview stage, validation stage, or appointment and coaching). UNICEF won’t ask for candidates’ checking account info.
All UNICEF positions are marketed, and solely shortlisted candidates might be contacted and advance to the following stage of the choice course of. An inner candidate performing on the degree of the publish within the related purposeful space, or an inner/exterior candidate within the corresponding Talent Group, could also be chosen, if appropriate for the publish, with out evaluation of different candidates.
Eligible workers members on mounted-time period, persevering with or everlasting contracts making use of to IP TA positions in an obligation station designated as L2/L3, could possibly retain a lien and their mounted-time period entitlements, topic to approval by their Head of Office. The situations of the short-term project will fluctuate relying on the standing of their publish and relocation entitlements could also be restricted as per the related insurance policies.
Additional details about working for UNICEF could be discovered here.
General Service Staff are recruited regionally. Candidates should be in possession of an current work allow or resident/citizen of Haiti to be thought of eligible for this publish. Please word that General Service (GS) workers are regionally recruited workers and subsequently, candidates are personally accountable for any journey and lodging preparations.
Only shortlisted candidates might be contacted and advance to the following stage of the choice course of.
Re-Advertisement – Executive Associate, (GS-6), FT, Port-au-Prince/Haiti #100528
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