Apply for HUMAN RESOURCES ASSISTANT (TEMPORARY JOB OPENING), Brindisi, Italy Job Vacancy | Position

Organizational Setting and Reporting

The United Nations Global Service Centre (UNGSC) offers important Supply Chain, Geospatial, Information and Telecommunications Technologies companies and Training to all Secretariat Entities, Peacekeeping and Special Political missions, Agencies, Funds and Programmes of the UN system worldwide. The place is positioned inside the Human Resources Unit, Central Service, United Nations Global Service Centre (UNGSC) in Brindisi, Italy. The incumbent will report back to Chief Human Resources Officer (CHRO).

Responsibilities

Within delegated authority, the Human Resources Assistant might be accountable for the next duties: Recruitment and placement

• Assists with the processing of recruitment for employees (worldwide and nationwide) and non employees.
• Assists with the evaluate of functions to make sure that candidates meet eligibility standards, together with necessities said within the job openings.
• Initiates and follows-up on reference checks, in respect of educational verifications and employment data, making certain the completion of the pre-recruitment formalities.
• Initiates and prepares supply of appointment, together with Statement of Emoluments, for evaluate by the Human Resources Officer.
• Assists within the recruitment and onboarding of Non-Staff personnel;
• Maintains updated digital roster for profitable candidates to nationwide class job openings, establishing contacts with candidates to replace rosters.
• Advises employees and chosen candidates on visa procedures and necessities.
• Assists with inductions and administrative preparations for newly recruited employees. Administration of entitlements and advantages
• Advises employees on the applying and implementation of HR insurance policies, procedures, laws and guidelines regarding entitlements and advantages.
• Reviews and processes entitlements and advantages associated actions in HRIS and ERP;
• Assists with the monitoring and documentation of points associated to circumstances of service of employees and advises the supervisor of any developments;
• Conducts analysis and prepares written responses to queries associated to HR issues. Others:

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• Assists with the compilation and preparation of statistical experiences on HR associated areas.
• Assists with the communication to separating employees on exit interviews and assists them with ultimate preparations.
• Provides basic workplace assist companies; processes, drafts, edits, proofreads and finalizes for signature/approval, a wide range of correspondence and different communications; Prepares and drafts written response to queries regarding HR associated issues.
• Assists in offering documentation and background supplies regarding classification of posts.
• Provide assist for outreach actions to determine expertise sourcing channels.
• Assist within the communication supplies for outreach actions.
• Performs different duties as required.
• Assists with the gathering and evaluation of knowledge in addition to preparation of knowledge shows and experiences for data sharing, responding to queries, data administration, planning and choice making.
• Assists with visualizations and updating data materials akin to internet pages or brochures.

Competencies

Professionalism: Knowledge of the human sources insurance policies, procedures and practices and talent to apply them in an organizational setting. Demonstrates use of initiative and makes applicable linkages in work necessities and anticipates subsequent steps. Shows satisfaction in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled slightly than private issues; exhibits persistence when confronted with tough issues or challenges; stays calm in traumatic conditions. The means to carry out evaluation, modeling and interpretation of knowledge in assist of decision-making.Commitment to implementing the objective of gender equality by making certain the equal participation and full involvement of ladies and men in all features of labor. Client Orientation: Considers all these to whom companies are supplied to be “clients” and seeks to see issues from shoppers’ standpoint; establishes and maintains productive partnerships with shoppers by gaining their belief and respect; identifies shoppers’ wants and matches them to applicable options; screens ongoing developments inside and outdoors the shoppers’ atmosphere to maintain knowledgeable and anticipate issues; retains shoppers knowledgeable of progress or setbacks in tasks; meets timeline for supply of services or products to shopper. Planning& Organizing: Develops clear targets which might be in step with agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates applicable period of time and sources for finishing work; foresees dangers and permits for contingencies when planning; screens and adjusts plans and actions as vital; makes use of time effectively.

Education

High faculty diploma or equal is required.

Job – Specific Qualification

Successful completion of each diploma and non-degree packages in information analytics, enterprise analytics or information science packages is fascinating.

Work Experience

A minimal of three (3) years of progressively accountable expertise in human sources administration, administrative companies, or associated space is required. The minimal years of related expertise is decreased to 1 (1) 12 months for candidates who possess a first-level college diploma or larger. Experience within the recruitment of worldwide and nationwide employees in a world group or comparable is required Experience working with human sources software program utilizing Oracle/PeopleSoft (akin to Inspira) or different comparable platforms is required. Experience within the onboarding of International and nationwide employees is fascinating. Experience within the recruitment and onboarding of Non Staff personnel (akin to Consultants/ICs, Interns and many others) is fascinating Experience working with outreach supplies and outreach occasions is fascinating. Experience in information analytics or associated space is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the place marketed, fluency in oral and written English is required.

Assessment

Evaluation of certified candidates could embody an evaluation train which can be adopted by competency-based interview.

Special Notice

This place is topic to native recruitment pursuant to employees rule 4.4 of the United Nations Staff Rules. Applicants for positions within the General Service and associated classes have to be licensed to work for the United Nations within the obligation station the place the place is positioned. Eligible candidates chosen from outdoors the obligation station are accountable for any bills in reference to their relocation to the obligation station. Staff members topic to native recruitment usually are not eligible for allowances or advantages completely relevant to worldwide recruitment.

• This place is briefly obtainable till 31 March 2025 . If the chosen candidate is a employees member from the United Nations Secretariat, the choice might be administered as a short lived project.
• While this short-term project could present the profitable applicant with a chance to achieve new work expertise, the choice for this place is for a restricted interval and has no bearing on the longer term incumbency of the put up.
• Subject to the funding supply of the place, the eligibility for this short-term job opening could also be restricted to candidates primarily based on the obligation station.
• This short-term job opening could also be restricted to “internal candidates,” who’ve been recruited by a aggressive examination administered in line with employees rule 4.16 or employees choice course of together with the evaluate of a central evaluate physique established in line with employees rule 4.15.
• Staff members of the United Nations widespread system organizations who will attain the obligatory age of separation or retirement inside the period of the present short-term want interval usually are not eligible to apply.Submitting an software or choice for the present short-term job opening doesn’t delay or enhance the obligatory age of separation.
• Retirees above the obligatory age of separation who want to be thought of for the present short-term job opening should point out the explanation for their final separation as “retirement.” Such retirees shall not be employed by the Organization, until (a) the operational necessities of the Organization can’t be met by employees members who’re certified and obtainable to carry out the required capabilities; and (b) the proposed employment wouldn’t adversely have an effect on the profession improvement or redeployment alternatives of different employees members and represents each a cheap and operationally sound answer to satisfy the wants of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the employees is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates won’t be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by pressure or underneath unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work atmosphere, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor visitors offences might not be thought of for employment. Due regard might be paid to the significance of recruiting the employees on as large a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and underneath circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking atmosphere. Reasonable lodging could also be supplied to candidates with disabilities upon request, to assist their participation within the recruitment course of. By accepting a letter of appointment, employees members are topic to the authority of the Secretary-General, who could assign them to any of the actions or places of work of the United Nations in accordance with employees regulation 1.2 (c). Further, employees members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge capabilities in numerous obligation stations underneath circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Applicants are urged to fastidiously comply with all directions obtainable within the on-line recruitment platform, inspira, and to check with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates might be carried out on the idea of the knowledge submitted within the software in line with the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and tips. Applicants should present full and correct data pertaining to their private profile and {qualifications} in line with the directions supplied in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which were submitted. Candidates underneath critical consideration for choice might be topic to reference checks to confirm the knowledge supplied within the software. Job openings marketed on the Careers Portal might be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.