Apply for HUMAN RESOURCES ASSISTANT, New York, United States Job Vacancy | Position

Organizational Setting and Reporting

This place is positioned within the Human Resources Operations Section, Headquarters Client Support Service, Division of Administration, Department of Operational Support. The Human Resources Assistant will report back to the Human Resources Officer and Chief of Section. The Human Resources Operations group works intently with the Executive Offices and the HR Services Division within the Department of Operational Support. The group processes onboarding, separations and sophisticated entitlements (comparable to training grant, dependency and rental subsidy) for all New York-based employees.

Responsibilities

Within limits of delegated authority, the Human Resources Assistant will probably be accountable for the next duties: Recruitment and placement:

• Processes the on boarding of recent employees via the Talent Management system or Inspira.
• Participates within the collection of candidates for General Service and Related Categories positions; together with observe up on the standing of recruitment associated actions via the Talent Management system or Inspira and coordinate with related events, chosen candidates on visa issues, journey and cargo preparations.
• Assists within the filling of posts for all classes, together with initiating and following-up on reference checks and educational verifications, guaranteeing the completion of the pre-recruitment formalities, calculating salaries and associated advantages, and getting ready and dispatching presents of appointment and Statement of Emoluments.
• Assists in organizing and coordinating aggressive recruitment examinations.
• Oversees the upkeep of emptiness announcement information and monitoring standing of emptiness bulletins.
• Reviews and processes personnel actions via UMOJA.
• Advises employees on visa issues and on onboarding. Administration of entitlements:
• Reviews and processes requests for entitlements and claims comparable to rental subsidy, training grant, dependency allowance and annual declaration on dependency advantages.
• Answers queries protecting a spread of human sources providers from employees of assigned organizational models or from chosen candidates relating to Staff Regulations and Rules, administrative directions and insurance policies; Staff improvement and profession help coaching:
• Assists within the group and conduct of coaching programs and workshops.
• Provides logistics and administrative help to trainers. Classification:
• Assists in reviewing and processing requests for classification.
• Provides recommendation and solutions common queries on classification procedures and processes. General:

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• Conducts exit interviews and entitlement clearances for separating employees and assists him/her in last preparations.
• Maintains HR associated automated programs and functions together with automated databases containing HR associated statistics and prepares periodic stories.
• Undertakes analysis on a spread of HR associated points and assists within the preparation of notes/stories.
• Provides common workplace help providers; processes, drafts, edits, proofreads and finalizes for signature/approval a wide range of correspondence and different communications; performs finances preparation, enter monitoring and implementation in UMOJA and many others.; units up and maintains information/information (digital and paper); schedules appointments/conferences, screens deadlines, and many others.
• Prepares written response to queries regarding HR associated issues.
• Trains and gives supervision to new and lower-level employees within the unit.
• Performs different duties as required.

Competencies

• Professionalism: Knowledge of human sources insurance policies, procedures and practices and talent to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes acceptable linkages in work necessities and anticipates subsequent steps. Shows satisfaction in work and in achievements. Demonstrates skilled competence and mastery of material. Is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes. Is motivated by skilled quite than private issues. Shows persistence when confronted with tough issues or challenges; stays calm in traumatic conditions. Commitment to implementing the aim of gender equality by guaranteeing the equal participation and full involvement of ladies and men in all elements of labor.
• Client Orientation: Considers all these to whom providers are supplied to be “clients” and seeks to see issues from purchasers’ viewpoint. Establishes and maintains productive partnerships with purchasers by gaining their belief and respect. Identifies purchasers’ wants and matches them to acceptable options. Monitors ongoing developments inside and out of doors the purchasers’ surroundings to maintain knowledgeable and anticipate issues. Keeps purchasers knowledgeable of progress or setbacks in tasks. Meets timeline for supply of services or products to shopper.
• Planning and organizing: Develops clear targets which can be in keeping with agreed methods. Identifies precedence actions and assignments; adjusts priorities as required. Allocates acceptable period of time and sources for finishing work. Foresees dangers and permits for contingencies when planning. Monitors and adjusts plans and actions as crucial. Uses time effectively.

Education

High college diploma or equal is required.

Job – Specific Qualification

Not obtainable.

Work Experience

A minimal of seven years of progressively accountable expertise in human sources administration, administrative providers or associated space is required. The minimal years of related expertise is lowered to 5 (5) for candidates who possess a first-level college diploma or increased. Experience within the implementation of the United Nations frequent system, or different related worldwide group’s human sources insurance policies, procedures and follow is fascinating. Experience in administration of employees entitlements and advantages utilizing an Enterprise Resource Planning (ERP) programs comparable to SAP (UMOJA) or equal is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the place marketed, fluency in English is required. Knowledge of one other official United Nations language is fascinating.

Assessment

Evaluation of certified candidates could embody an evaluation train which can be adopted by a competency-based interview.

Special Notice

• Appointment or project towards this place is for an preliminary interval of 1 yr.
• Staff members are topic to the authority of the Secretary- General and to project by her or him. In this context, all employees are anticipated to maneuver periodically to new features of their careers in accordance with established guidelines and procedures.
• This place is topic to native recruitment pursuant to Staff Rule 4.4 of the United Nations Staff Rules. Applicants for General Service and associated positions have to be licensed to work within the nation the place the place is positioned. A employees member topic to native recruitment shouldn’t be eligible for the allowances or advantages relevant to worldwide recruitment.
• Applicants, who efficiently undergo a aggressive recruitment course of and are really helpful for choice and/or inclusion within the roster of pre-approved candidates for subsequent job openings on the identical stage and with related features, could have their software info and roster standing shared with different UN Organizations. Such candidates could also be contacted by different UN Organizations for related job openings, topic to the affirmation of their curiosity. Placement on the roster is not any assure of a future choice.
• At the United Nations, the paramount consideration within the recruitment and employment of employees is the need of securing the very best requirements of effectivity, competence and integrity, with due regard to geographic range. All employment selections are made on the premise of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive surroundings of mutual respect. The United Nations recruits and employs employees no matter gender identification, sexual orientation, race, non secular, cultural and ethnic backgrounds or disabilities. Reasonable lodging for candidates with disabilities could also be supplied to help participation within the recruitment course of when requested and indicated within the software.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the employees is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates is not going to be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to imagine that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by pressure or underneath unequal or coercive situations. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work surroundings, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor site visitors offences is probably not thought-about for employment. Due regard will probably be paid to the significance of recruiting the employees on as huge a geographical foundation as attainable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and underneath situations of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking surroundings. Reasonable lodging could also be supplied to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, employees members are topic to the authority of the Secretary-General, who could assign them to any of the actions or workplaces of the United Nations in accordance with employees regulation 1.2 (c). Further, employees members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge features in numerous responsibility stations underneath situations established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Applicants are urged to rigorously observe all directions obtainable within the on-line recruitment platform, inspira, and to check with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates will probably be carried out on the premise of the data submitted within the software in response to the analysis standards of the job opening and the relevant inside legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and tips. Applicants should present full and correct info pertaining to their private profile and {qualifications} in response to the directions supplied in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which were submitted. Candidates underneath severe consideration for choice will probably be topic to reference checks to confirm the data supplied within the software. Job openings marketed on the Careers Portal will probably be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.