Apply for HUMAN RESOURCES ASSISTANT, Geneva, Switzerland Job Vacancy | Position

Organizational Setting and Reporting

This place is situated within the Division of Administration, Human Resources Management Service, UNOG. The Human Resources Assistant experiences to a Human Resources Officer.

Responsibilities

Within delegated authority, the Human Resources Assistant might be accountable for the next duties: RECRUITMENT AND PLACEMENT:

• Participates within the number of candidates by means of the web recruitment system Inspira.
• Assists within the filling of posts for all classes, together with initiating the on-boarding and induction course of making certain the completion of the pre-recruitment formalities, i.e. supply administration, reference checks and tutorial verifications, medical clearances, journey preparations, calculating salaries and associated advantages, and making ready and dispatching affords of appointment and Statement of Emoluments.
• Coordinates the discharge/reporting of chosen candidates with managers and different HR officers.
• Reviews and processes personnel actions and entitlements transactions although Umoja, the UN entreprise useful resource planning system.
• Oversees the upkeep of workers recordsdata and tracks standing of recruitment requests.
• Advises workers on journey and visa issues. ADMINISTRATION OF ENTITLEMENTS:
• Advises workers and administrative assistants in substantive places of work on HR associated issues, specifically these associated to advantages and allowances.
• Reviews and processes requests for entitlements and claims, together with dependency allowance, mobility and associated allowances, medical insurance coverage, pension fund, and so on.

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• Maintains Umoja reference documentation. STAFF DEVELOPMENT AND CAREER SUPPORT TRAINING:
• Assists within the group and participates in Umoja-related coaching programs and workshops, in addition to briefing classes on advantages and allowances.
• Provides logistics and administrative help to briefing classes organized by the service. GENERAL:
• Monitors contractual standing of workers members by using reporting functionalities in HR programs.
• Maintains HR associated automated programs and purposes together with automated databases containing HR associated statistics and prepares periodic experiences.
• Undertakes analysis on a variety of HR associated points and assists within the preparation of notes/experiences.
• Provides normal workplace help companies; processes, drafts, edits, proofreads and finalizes for signature/approval a wide range of correspondence and different communications; units up and maintains recordsdata/data (digital and paper); schedules appointments/conferences, displays deadlines, and so on.
• Prepares written response to queries regarding HR associated issues.
• Trains and supplies supervision to new and lower-level workers within the unit.
• Performs different duties as required.

Competencies

PROFESSIONALISM: Knowledge of human sources insurance policies, procedures and practices and talent to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes applicable linkages in work necessities and anticipates subsequent steps. Shows pleasure in work and in achievements; demonstrates skilled competence and mastery of subject material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled moderately than private considerations; reveals persistence when confronted with tough issues or challenges; stays calm in worrying conditions. Commitment to implementing the objective of gender equality by making certain the equal participation and full involvement of ladies and men in all facets of labor. PLANNING AND ORGANIZING: Develops clear targets which might be in step with agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates applicable period of time and sources for finishing work; foresees dangers and permits for contingencies when planning; displays and adjusts plans and actions as obligatory; makes use of time effectively. CLIENT ORIENTATION: Considers all these to whom companies are supplied to be “clients” and seeks to see issues from purchasers’ perspective; establishes and maintains productive partnerships with purchasers by gaining their belief and respect; identifies purchasers’ wants and matches them to applicable options; displays ongoing developments inside and outdoors the purchasers’ atmosphere to maintain knowledgeable and anticipate issues; retains purchasers knowledgeable of progress or setbacks in tasks; meets timeline for supply of services or products to consumer.

Education

High college diploma or equal is required.

Job – Specific Qualification

Additional coaching/certification in human sources administration is fascinating.

Work Experience

At least seven (7) years of progressively accountable expertise in human sources administration, administrative companies or associated space is required. The minimal years of related expertise is lowered to 5 (5) for candidates who possess a first-level college diploma or greater. At least three (3) years of expertise in human sources capabilities throughout the United Nations Common System or related worldwide group is fascinating. Experience in administration of workers contracts, onboarding, separation, advantages and entitlements is fascinating. Experience within the processing human sources actions in ERP programs (corresponding to Inspira, IMIS, Umoja or related) is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the submit marketed, fluency in English and French is required. Knowledge of one other official United Nations language is fascinating.

Assessment

Evaluation of certified candidates might embrace an evaluation train which might be adopted by competency-based interview.

Special Notice

This place is topic to native recruitment pursuant to workers rule 4.4 of the United Nations Staff Rules. Applicants for positions within the General Service and associated classes have to be approved to work for the United Nations within the obligation station the place the place is situated. Eligible candidates chosen from outdoors the obligation station are accountable for any bills in reference to their relocation to the obligation station. Staff members topic to native recruitment aren’t eligible for allowances or advantages completely relevant to worldwide recruitment. At the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the very best requirements of effectivity, competence and integrity, with due regard to geographic range. All employment selections are made on the idea of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive atmosphere of mutual respect. The United Nations recruits and employs workers no matter gender identification, sexual orientation, race, non secular, cultural and ethnic backgrounds or disabilities.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates won’t be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by drive or underneath unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature that may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work atmosphere, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor visitors offences might not be thought-about for employment. Due regard might be paid to the significance of recruiting the workers on as large a geographical foundation as potential. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and underneath circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking atmosphere. Reasonable lodging could also be supplied to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-General, who might assign them to any of the actions or places of work of the United Nations in accordance with workers regulation 1.2 (c). Further, workers members within the Professional and better class as much as and together with the D-2 stage and the Field Service class are usually required to maneuver periodically to discharge capabilities in several obligation stations underneath circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Applicants are urged to rigorously observe all directions obtainable within the on-line recruitment platform, inspira, and to confer with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates might be carried out on the idea of the data submitted within the software based on the analysis standards of the job opening and the relevant inside legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and tips. Applicants should present full and correct info pertaining to their private profile and {qualifications} based on the directions supplied in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which have been submitted. Candidates underneath severe consideration for choice might be topic to reference checks to confirm the data supplied within the software. Job openings marketed on the Careers Portal might be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.